User Manual for Kingdee K3 V15.1 WISE Expense Management.pdf

UserManualforKingdeeK/3WISEExpenseManagementStatementThecopyrightofthisdocumentisownedbyKingdeeSoftware(China)Co.,Ltd.Nopartofthisdocumentmaybealtered,reproduced,excerpted,translated,reprintedorrewritteninanyformorbyanymeanswithoutthepriorwrittenconsentofKingdee.KingdeeSoftware(China)Co.,Ltd.PrefaceThemanualisorganizedinthefollowingsectionsthataredesignedtohelpyoueffectivelyusetheHRsystem: GeneralDescription Instructions Procedures Functions&Features SystemSettingsThePrefaceinstructsyouhowtoaccessadditionalusefulinformationandformatconventions.TargetReadersThismanualisintendedforuserswhohaveextensiverelatedexperienceandexpertise,andwhoarealreadyfamiliarwiththebasicsoftheKingdeeK/3system.Beforefirsttimeuse,werecommendthatyouattendoneormoreofourtrainingprograms.Formoreinformationregardingtraining,pleasecontactyourlocalKingdeeoffice.Tolearnmoreaboutthesystem’sdetailssuchasuserinterfaces,pleasefamiliarizeyourselfwiththeKingdeeK/3systemandtheMSSQLSERVER,andreadthetechnicaldocumentationthatcomeswiththeKingdeeK/3systemthoroughly.SourcesofRelevantInformationYoucanaccessourservicesorrequesthelpthroughthefollowingchannels.1.OnlineTokeepuptodatewithourlatestKingdeeK/3products,applicationsandsolutions,pleasevisitourwebsiteathttp://www.kingdee.com/.2.Pre-salesConsultingTomeetenterprises’developmentandmanagementneeds,weprovidemanagementconsultationandsolutions,helpingenterprisestomaketherightdecisionsrapidly.3.ProductTrainingTostayattheforefrontoftechnologicalandmanagementinnovation,Kingdeeiscommittedtoprovidingcustomerswithholisticindustrialsolutions.Inadditiontoitswiderangeofqualityproducts,Kingdeealsoofferscomprehensivetraining,helpinguserstoquicklydeploytheirsoftwareapplications.4.ConsultingBasedontheextensiveexperienceofmorethan10,000globalcustomers,advancedmanagementideasandmanagementsoftwareapplications,KingdeehasdevelopeditsGoldenFingerImplementationMethodology,asoftwareapplicationmethodthatreflectsChina’sactualsituation.KingdeewishestohelpyouincreasesuccessbyleveragingoursolidexperienceandexpertiseinenterprisemanagementandITtechnology.5.FieldSupportOurqualifiedprofessionalsarealwaysreadytodiscussfacetofaceanyissuesyoumayhave,andtoconductfieldresearchandanalysistoworkouttherightsolutionimmediately.6.CRMServiceByutilizingtheKingdeeEAS-CRM,apowerfulcustomerrelationshipmanagementsystem,Kingdeehasestablishedacomprehensivecustomerinformationmanagementlibrary,enablingKingdeetosolvecustomers’problemsimmediately.Bymaintaininganextensivecustomerrecord,weareabletoprovidelong-term,sustainable,andefficientservices.7.CSPServiceKingdeereliesonitsyearsofexperienceandstate-of-the-artmanagementpracticestoprovideanintegratedCSPservicethatbestsuitscustomers’need.Astheindustry’smostholisticservice,theCSPisdistinguishedbyafullrangeoffeaturesthatbuildonKingdee’scutting-edgetechnologyandprofessionalserviceteam.8.CallCenterThroughourcustomercallcenter,weprovideyouwithanattentiveserviceandrespondtoyourquestionsandconcernsquickly.9.PersonalizedServiceInresponsetocustomerdemandsforpersonalizedservicesweprovidecustomizedsolutionstogetherwithourpartners,andutilizeallavailableresourcestoofferyoufull-featuredapplications.10.ConvenientServiceAsaproviderofbothsolutionsandproducts,weofferyoueasyaccesstoourservices,removingthedifficultyofselectingfromawiderangeofsolutions,whileensuringthecompatibilityandintegrityofourservice.11.PartnershipWearelookingtoforgestrategicpartnershipswithotherITindustryleadersinordertoprovideyouwithanextensivearrayofservices,includingenterprisemanagementconsulting,systemsintegration,andtraining.InadditiontoKingdee’sbroadserviceportfolio,youcanalsogainaccesstoservicesofferedbyKingdee’spartners.12.UpgradeOurupgradeservicecanprotectyourvalue-addedinvestmentoverthelongterm,andcost-effectivelyupgradeyoursystem.ProductDesignInspiredbythebasemanagementphilosophy,KingdeeK/3incorporatesrobustmanagementcapabilitiesandproceduresincludingbusinessflowplanningandorganization,andcoordinationacrosstheservicevaluechain.Intermsofstrategicmanagement,thesystemfocusesonenterprises’masterdata,basicbusinessflows,internalcontrol,knowledgemanagement,andemployeeconduct.Additionally,itprovidestheabilitytosupplyalltheinformationrequiredfordecision-makingthroughoutstrategicmanagementproceduresbyutilizingawidevarietyoftoolsandmethods.Itmonitorstheproblemsarisingoutofstrategyimplementationinrealtime,thushelpingenterprisestosharpentheircompetitiveedge.Asacornerstoneofanenterprise'scontinuousmanagementpractice,basemanagementdetermineswhetheritsstrategicobjectivescanberealizedandwhetheritsdevelopmentisreallysustainable.Thismanagementpracticefeaturesprocessmanagement,becauseitprovidesfirst-handdocumentsthatcantrulyreflectbusinessproceduresandhelpsmakebusinessandstrategicdecisionsthroughrationalknowledge.AboutKingdeeKingdeeInternationalSoftwareGroupCompanyLimitedisaleadingproviderofbusinesssoftwareande-businessapplicationsolutionsintheAsia-Pacificregion.ItisoneofthefastestgrowingISVintheglobalsoftwaremarket,andaleadingcompanyintheChinesesoftwareindustry.ThesoftwareproductsdevelopedandsoldbyKingdeeincludebusinessmanagementsoftwarethatmeetsbusinessmanagementdemandsofthefast-growingnewmarket,e-businessapplicationsoftwarethatoffersservicesviatheInternet,andmiddlewaresoftwareusedbyenterprisestoestablishe-businessplatforms.Kingdeealsoprovidescustomersgloballywithsoftware-relatedmanagementconsulting,implementation,andtechnicalservices.Kingdee’sunique’fastconfiguration,fastimplementation,fastapplication,fasteffect‘globalizedproductandservicepositioningcanhelpcustomerscalmlymeetthechallengeoftheuncertaincommercialenvironment,realizetheperfectcombinationofbusinessflowandITtechnology,carryouteffectivemanagementinnovationandensurerapid,sustainableandhealthyorganizationalgrowth.KingdeeInternationalSoftwareGroupCompanyLimitedisthecreatorofChina’sfirstaccountingsoftwarebasedonWINDOWS,thefirstpureJAVAmiddlewaresoftware,andthefirstthree-tierERPsystembasedontheInternet.KingdeeK/3isthebusinesssoftwareenterprisewiththehighestoccupationratiointheERPmarketamongChina’ssmallandmedium-sizedenterprises.InOctober2004,Kingdeeformallyreleaseditsnewgenerationproduct-theKingdeeEAS4.0(KingdeeEnterpriseApplicationSuite).KingdeeEASbasesitselfuponKingdeeBOS-thecommercialoperationsystemindependentlyresearchedanddevelopedbyKingdee.Ittargetslargeandsmall-sizedenterprises,adoptsthenewestERPIImanagementideasandintegrateddesign.Itiscomposedofover50applicationmodulesandcoversthemanagementfunctionforanenterprise’sinternalresources,supplychain,customerrelationships,knowledge,andcommercialintelligence.Itrealizesbusinesscoordinationamongenterprisesandtheapplicationintegrationofe-business.FormatConventions GeneralFormatFormatDescriptionArialCharacterTextInputMessageItalicPromptMessageAgreementofGraphicalInterfaceFormatFormatDescriptionWindowname.Generalmenuitemordendritestructuremenuitem.Buttoninthewindow.BoldOptionintheform.->Continuousselectionofmenuanditssubmenuordendritestructure.AgreementofKeyboardOperationFormatDescriptionKey1AkeyofthekeyboardKey1+Key2Presstwokeyssimultaneously.AgreementofMouseActionFormatDescriptionClickLeftclickmousetoclickonanobject.Double-clickLeftclickmousetwicetoopenanobject.Right-clickSelectanobjectandclicktherightmousebutton.Drag-dropLeftclickmouseonobject.Donotreleaseuntiltheobjectisdraggedtothedesiredposition. SpecialSignsFormatDescriptionTipProvidesassistanceandcallsuser’sattentiontouseitwithcaution.NoteProvidessomeimportantdescriptions.ExampleGivesanexamplesothatuserscanunderstandclearly.PreconditionReferstoanoperationthatmustbecompletedbeforeyoutakethenextstep.DefinitionDefinesfinancialorcomputertermsmentionedinthedocument.DescriptionofSymbolsofFlowChartThismanualusesEPC(Event-driven-ProcessChain)todepictthemainbusinessflow.Throughconnectingtoeventandtask,userscansetupacomplicatedbusinessflowmoduleandconductananalysis.EPCnotonlyusesintelligiblesymbolsandlanguagetohelpusersandconsultantsdescribethebusinessinformationsystem,butalsointegratesorganizationalstructure,function,dataandinformationflow.TheEPCmodulecandemonstratehowtheinterruptionoftaskchainandliabilitychainaffectsacompany’sabilitytooptimizeitsbusinessflow.Bymatchingtheorganizationwitheachtask,userscanconvenientlyidentifywhichdepartmentorpostisinvolvedwhereintheflow.SeethetablebelowforadescriptionofthesymbolsmentionedintheEPCchart:NameIconDescribes/DefinesExampleEventActualstate.Oppositelyactsasaneventtrigger.ReceivingoriginalvoucherFunctionsConversionfrominitialstatetofinalstate.NewVoucherOrganizationUnitEnterprisestructure.AccountantinFinancialDepartmentInformation,Material,ResourceObjectRealworldobject(e.g,businessobject,andmaterialobject).AccountRoutePrecedencerelationshipbetweendifferentconnectionflows(navigationassistance).VoucherhandlingprocedureLogicOperationalCharacterXORVVLogicrelationshipbetweeneventandfunctionorflow.“XOR”:Onehastomakeexclusivechoicefrommultipleflows.“V”:Itstandsfor“or”relation.“^”:Itstandsfor“and”relation.ControlFlowPrecedenceandlogicdependencyrelationshipbetweeneventandfunctionorflow.InformationFlow,MaterialsCirculationDefineswhetherafunctioncanberead,alteredorwrittenintodata.AllocationofResource,OrganizationUnitWhichunit(staff)orresourcecanbeusedtoprocessacertainfunctionorflow.FeedbackThankyouforusingourproductandusermanual.Thismanualisdeliveredtogetherwithafeedbackform.Itwouldbehighlyappreciatedifyouwouldgiveusyouropinionsandsuggestionsonourproductorusermanual.PleasesendtheformtoourlocalKingdeeofficeorfaxittoourK/3ProductDepartmentat+86-755-26615016.Kingdeeislookingforwardtohearingyourviews.TableofContentsStatement.2Preface.3Chapter1SystemOverview..11.1AbouttheModule.11.2ModuleLocationinK/3ERPSystem..41.3InterfaceswithOtherModules.5Chapter2BusinessModeandApplication..72.1OverallApplicationProcess.72.2IntegrationwithGeneralLedgerModule.82.3IntegrationwithA/PModule.122.4IntegrationwithGeneralLedgerModule+A/PModule..152.5IntegrationwithGeneralLedgerModule+CashModule.20Chapter3SystemInitializationandSettings.253.1MasterDataMaintenance–ElementItem..253.2MasterDataMaintenance–ResponsibilityCenter.273.3MasterDataMaintenance–Special..273.4SystemParameterSettings.283.5Multi-levelApprovalManagement.313.6HandlingofHistoricalLoanBalance.31Chapter4RoutineBusinessHandling.394.1Expense(Loan)Requisition..394.2Travel(Loan)Requisition.584.3ExpenseReimbursement..774.4TravelExpenseReimbursement.1074.5ExpenseTransfer.133Chapter5Write-offBusinessManagement.1435.1Write-offManagement.1435.2QueryingWrite-offLog.152Chapter6ManagementReports..1556.1LoanAgingAnalysis.1556.2LoanExpiringAlarmAnalysis..1596.3LoanTrackingAnalysisReport..1616.4ExpenseReimbursementTrackingAnalysis.1676.5ExpenseStructureAnalysisReport.1736.6ExpenseBudgetExecutionAnalysis.175Chapter7VoucherManagement.1817.1VoucherTemplate..1817.2VoucherGeneration.1907.3BookkeepingbyScanning.1947.4VoucherQuery.198AppendixAFeedbackForm.199UserManualforKingdeeK/3WISEExpenseManagementChapter1SystemOverview-1-Chapter1SystemOverview1.1AbouttheModuleThischapterprovidesanoverviewoftheExpenseManagementmodule.TheExpenseManagementmoduleshowsthefollowingfeatures:ProvidingtheroutineloanandexpensereimbursementbusinessoperationrecordsoftheenterpriseProvidingtherouteloanandexpensereimbursementapprovalworkflowsoftheenterpriseImplementingsecondaryallocationandtransferofdepartmentexpensesImplementingseamlessintegrationoftheloanandreimbursementbusinesswithexpensebudgetandcapitalbudgetProvidingmultiplewrite-offmodesandcompletingreconciliationeasilyMeetingvariouscapitalpaymentrequirementsofdifferententerprisesandprovidingavarietyofcapitalpaymentmethodsProvidingtheroutineloanandexpensereimbursementbusinessoperationrecordsoftheenterpriseThemoduleprovidestheExpense(Loan)Requisition,ExpenseReimbursement,Travel(Loan)RequisitionandTravelExpenseReimbursement,whichareusedtorecordtheroutinetravel,sporadicexpenserequisitionandreimbursementbusinessofemployees.Inaddition,itprovidesdocumentoperationsofWEBmode,sothatemployeescancompleterelatedbusinesshandlingandqueryintimeeveniftheyarenotatfixedoffices.ProvidingtherouteloanandexpensereimbursementapprovalworkflowsoftheenterpriseTheroutineloanandexpensereimbursementdocumentsprovidedbythemodulehaveamulti-levelapprovalfunction,andtheenterprisecandesignroutineloanandexpenseChapter1SystemOverviewUserManualforKingdeeK/3WISEExpenseManagement-2-reimbursementapprovalworkflowsinaccordancewithrequirementsoftheexistingapprovalregulations.Meanwhile,theseapprovalworkflowscanalsobeimplementedintheWEBmode,sothatleaderscanapprovedocumentsanytimeandanywhereinacentralizedwayandsavealotofenergies.Inaddition,thedesignedapprovalworkflowstandardizestheexpenseloanandreimbursementapprovalprocessoftheenterpriseanddefinesresponsibilitiesdefinitely.Thisenablestheemployees,leadersandfinancialdepartmenttoviewthedocumentapprovalstatusclearlyandmakesthereimbursementprocesstransparent.ImplementingsecondaryallocationandtransferofdepartmentexpensesThemoduleprovidesExpenseTransferthatisusedtohandleexpensetransferbetweendifferentdepartmentsandthesituationwhereexpensesincurredinacentralizedwayareassumedbydifferentdepartments,thusmakingthedocumentrecordconsistentwiththeactualtransaction.Moreover,itimplementsfinancialprocessingandprovidesmulti-levelapprovalworkflow.ImplementingseamlessintegrationoftheloanandreimbursementbusinesswithexpensebudgetandcapitalbudgetIttracksandcontrolsthewholeprocessofexpenseincurrenceoftheenterprise,reasonablyandeffectivelycontrolsloanoccurrencethroughcapitalbudgetandexpenseincurrencethroughexpensebudget,avoidsunnecessarywastesandreducesthegeneraloperationcostoftheenterprise,thusensuringasoundcycleofthecorporatecapitalflow.ThemoduleprovidesthecorrespondingreportssuchasExpenseBudgetExecutionAnalysistoreflecttheexpensebudgetexecutionstatus.Providingmultiplewrite-offmodesandcompletingreconciliationeasilyToaccuratelyreflecthowmuchisreimbursedforemployees,howmuchisnotpaidbytheenterprise,howmuchisborrowedbyemployeesandhowmuchisnotrepaidandenablethefinancialpersonneloftheenterprisetoperformwrite-offoperationsofreimbursement,paymentandloanregularlythroughwrite-offmanagement,themoduleprovidesmultiplemodessuchasautomaticwrite-offassociation,automaticwrite-offmatchingandmanualwrite-off,sothatmostbusinessescanbehandledthroughautomaticwrite-offassociationandautomaticwrite-offmatching,andthereconciliationpersonnelcanalleviatetheirworkload.Themoduleprovideswrite-offlogusedtoquerywrite-offrecord,andtherelatedfieldisalsoavailableonthedocumentandusedtoUserManualforKingdeeK/3WISEExpenseManagementChapter1SystemOverview-3-reflectthedocumentexecutionstatusafterthewrite-offoperation.Inaddition,thecorrespondingreportssuchasLoanTrackingAnalysisandExpenseReimbursementTrackingAnalysisareprovidedtoreflectthecapitalrunningstatusofdocument.MeetingvariouscapitalpaymentrequirementsofdifferententerprisesandprovidingavarietyofcapitalpaymentmethodsThemoduleprovidesfourintegrationmodestosupportthecapitalpaymentrequirementsofdifferententerprises:integrationofExpenseManagementwiththeGeneralLedgermodule,integrationofExpenseManagementwiththeA/Pmodule,integrationofExpenseManagementwiththeGeneralLedgermoduleandA/Pmodule,andintegrationofExpenseManagementwiththeCashmodule.Indifferentintegrationmodes,capitalpaymentundergoesdifferentworkflowsaftertheLoanNoteorReimbursementbusinessisapprovedsuccessfully.Where,forintegrationwiththeA/Pmodule,thecapitalpaymentworkflowoftheA/Pmoduleisshared;forintegrationwiththeCashmodule,thecapitalpaymentworkflowoftheCashmoduleisshared,andtheapprovedreimbursementexpenseistransferredtotheemployee’sbankcarddirectly,thusimprovingtheworkefficiencyofthecashier.Recordingthewholeprocessofcapitaloperationfacilitatesinternalauditingcheckandreinforcesinternalcontrolandmanagementfortheenterprise.Chapter1SystemOverviewUserManualforKingdeeK/3WISEExpenseManagement-4-1.2ModuleLocationinK/3ERPSystemFordetails,seeFigure1-1:Figure1-1UserManualforKingdeeK/3WISEExpenseManagementChapter1SystemOverview-5-1.3InterfaceswithOtherModulesFordetails,seeFigure1-2.Figure1-2InterfacewiththeExpenseBudgetmoduleandCapitalBudgetmoduleTheloandocumentinExpenseManagementcanbegeneratedfromacapitalbudgetdocument.Inapproval,theloandocumentischeckedandcontrolledbythebudgetcontrolplatform.TheexpensereimbursementdocumentinExpenseManagementcanbegeneratedfromexpensebudget.Inapproval,theexpensereimbursementdocumentandtheexpensetransferdocumentarecheckedandcontrolledbythebudgetcontrolplatform.StrengthofbudgetcheckandcontrolissetintheBusinessBudgetmodule.InterfacewiththeGeneralLedgermoduleTheloandocument,reimbursementdocumentandexpensetransferdocumentinExpenseManagementcangeneratejournals,andjournalscanbetransferredtotheGeneralLedgermodule.InterfacewiththeCRMmoduleTheexpensereimbursementdocumentinExpenseManagementcanbegeneratedfromtheactivity,opportunityorservicerequestdocumentintheCRMmodule.TheinterfaceisprovidedinWEBonly.InterfacewiththeA/PModuleChapter1SystemOverviewUserManualforKingdeeK/3WISEExpenseManagement-6-TheinterfacewiththeA/PmoduledependsontheselectedintegrationmodewiththeExpenseManagementmodule.IfintegrationwiththeA/PmoduleorintegrationwiththeGeneralLedgermodule+A/Pmoduleisselected,theDocPayablewillbegeneratedsynchronouslywhentheloandocumentandexpensedocumentbusinesshasbeenapproved,andcapitalpaymentiscompletedcontinuouslyintheA/Pmodule.Inwrite-offmanagement,thePaymentNoteandRefundNoteofexpensetypeoftheA/Pmodulewillbeincludedinthewrite-offprocess.InterfacewiththeCashmoduleTheinterfacewiththeCashmoduledependsontheselectedintegrationmodewiththeExpenseManagementmodule.IfintegrationwiththeCashmoduleisselected,thecashdocumentwillbegeneratedsynchronouslywhentheloandocumentandexpensedocumentbusinesshasbeenapproved,andcapitalpaymentiscompletedcontinuouslyintheCashmodule.Inwrite-offmanagement,thePaymentNoteandRefundNoteofexpensetypeoftheCashmodulewillbeincludedinthewrite-offprocess.UserManualforKingdeeK/3WISEExpenseManagementChapter2BusinessModeandApplication-7-Chapter2BusinessModeandApplication2.1OverallApplicationProcessTheExpenseManagementmoduleimplementsroutinebusinessoperationsincludingexpenserequisition,expenseloan,expensereimbursementandexpensetransferandcorrespondingfinancialprocessing,providesavarietyofwrite-offmodes,andsupportsbudgetcontrolthatjoinsthebudgetcontrolplatform.Figure2-1showstheoverallapplicationflowchartofexpensemanagement:Figure2-1Accordingtodifferentcapitalpaymentrequirementsofenterprises,theExpenseManagementmoduleoffersfourintegrationpolicies:integrationwiththeGeneralLedgermodule,integrationwiththeA/Pmodule,integrationwiththeGeneralLedgermodule+A/Pmodule,andintegrationwiththeCashmodule.BeforetheexpenseChapter2BusinessModeandApplicationUserManualforKingdeeK/3WISEExpenseManagement-8-managementbusinessdataoccurs,theusercandeterminetheintegrationpolicythroughSystemParameterSettings.Thesepoliciesaredescribedbelow.2.2IntegrationwithGeneralLedgerModule2.2.1BusinessProcessforIntegrationwithGeneralLedgerModuleWhenIntegrationPolicyintheExpenseManagementmoduleparametersissettointegrationwiththeGeneralLedgermodule,thedetailedcontentisshowninFigure2-2:UserManualforKingdeeK/3WISEExpenseManagementChapter2BusinessModeandApplication-9-SystemSettingsIntegratewithG/LElementItemSettingsHistoricalLoanBalanceInputApprovalFlowSettingsVVFIDailyExpenseBusinessExpenseApprovalFinancialBusinessWrite-offManagementExpense/TravelRequisitionExpense/TravelLoanExpense/TravelReimbursementBusinessHandlerBusinessApproverFIFIExpenseVoucherLoan/ReimbursmentandActualPaymentWrite-offLogFigure2-2Chapter2BusinessModeandApplicationUserManualforKingdeeK/3WISEExpenseManagement-10-2.2.2DescriptionofBusinessProcessforIntegrationwithGeneralLedgerModuleFordetails,seeTable2-1:ObjectiveTocompletesettingsofexpenseitemsinvolvedinexpensemanagementandsettingsofallexpensedocumentapprovalworkflows,aswellassettingsofthehistoricalloanbalancewhenthemodulegetsonlineinitiallyEntryandsubmissionforapprovaloftheExpenseRequisition,ExpenseLoan,TravelAdvance,ExpenseReimbursementandTravelExpenseReimbursement,andcompletionofapprovalatalllevels;atthemiddleorendofeachmonth,thefinancialaccountantcompletesfinancialprocessingforrelatedexpensedocumentsonaregularoranirregularbasis,includinggenerationofexpensejournalandtimelywrite-offmanagement.BusinessbackgroundTediousreimbursementprocess:Thereimbursementprocessisrathertediousinalotofcompanies,especiallytheenterprisesthathaveestablishednumerousbranchesinothercities.Usually,thelocalemployeefillsinthereimbursementdocument;afterbeingapprovedbythelocalsupervisor,thedocumentismailedtothesupervisorandfinancialdepartmentattheHQforapproval,andthecashierwillhandlepaymentaccordingtotheapproveddocument.Heavyandrepeatedworkload:Aftertheprocessends,thefinancialpersonnelneedtoenterthedocumentsintothefinancialsystemofthecompanyonebyone.Entrybythefinancialpersonnelandfillingbythesalespersonnelarerepeatedwork.Inaddition,unnecessaryreviewandreworkeasilyoccurduetomistakes.Lagofcapitalpaymentanddifficultreconciliation:Inthetraditionalpaymentmeans,capitalpaymentisrestrictedbyboththeapprovalprocessandthefinancialhandlingspeed,fartherlaggingbehindbusinessoccurrence.Besides,numerouscapitalpaymenttasksbringlotsofreconciliationtasks,andthefinancialpersonnelhavetobearaheavyworkload,sotheerrorrateisratherhigh.Roughexpensemanagement:Ifthereisnoasystemforsupportingtherequiredinformationwhentheleaderapprovesreimbursementdocuments,e.g.howmuchisborrowedbythereimbursee,howlongtheloanperiodis,andhowmuchbudgetisremainingwiththedepartment,thenitishardtoobtaintheinformationintimeorimplementreal-timemonitoring.Asaresult,fineexpensemanagementbecomesadifficulty.ScopeofapplicationInthegrowthormaturityphase,theenterprisehasasetofmatureandfixedexpensereimbursementprocessandcapitalpaymentprocessandthematchedregulations.TheenterprisehasalotofbranchesandimplementscapitalmanagementthroughUserManualforKingdeeK/3WISEExpenseManagementChapter2BusinessModeandApplication-11-uniformcollectionanduniformpayment.AfterthedepartmentleaderandHQleaderapproveloanandreimbursement,thefinancialdepartmentcanmakepayments.Theenterpriseinvolvesnumerousexpenditurebehaviors,buttheefficiencyislowandriskslieinartificialcontrol.Itisurgenttorealizeeffectiveexpensereimbursementprocess,expensereconciliationandbudgetcontrolthroughthesystem.Thepaymentorrefundbehavioroftheenterpriseiscompletedthroughdirectpaymentafterthereimbursementprocessends.No.HandlingDescriptionResponsibleDeptPersoninCharge1SelectK/3SysSettingsExpenseMgmt,andsettheelementiteminvolvedinexpensemanagementandtheexpensedocumentapprovalworkflow.EnterallthehistoricalloanbalancedatawhentheExpenseManagementmodulegetsonlineinitially.FinancialDeptFinancialaccountant2SelectK/3FIExpenseMgmtorK/3OnlineReimbursement,enterthedocumentswhentheexpensebusinessoccurs,includingtheExpense(Loan)Requisition,Travel(Loan)Requisition,ExpenseReimbursement,TravelExpenseReimbursementandExpenseTransfer.DepartmentrelatedtobusinessoccurrenceEmployeerelatedtobusinessoccurrence3SelectK/3FIExpenseMgmtorK/3OnlineReimbursement,approvethesubmitteddocumentsaccordingtoacertainrule.Theapprovalrulehasbeensetinapprovalworkflowsettings.BusinessapprovaldepartmentBusinessapprover4SelectK/3FIExpenseMgmt,handlepaymentsandjournalsfortheapproveddocuments,andwriteoffthemintime.Viewthecorrespondingreportsandtracktheloanandexpensereimbursementstatusregularly.FinancialDeptFinancialaccountantTable2-1Chapter2BusinessModeandApplicationUserManualforKingdeeK/3WISEExpenseManagement-12-2.3IntegrationwithA/PModule2.3.1BusinessProcessforIntegrationwithA/PModuleWhenIntegrationPolicyintheExpenseManagementmoduleparametersissettointegrationwiththeA/Pmodule,thedetailedcontentisshowninFigure2-3:SystemSettingsIntegratewithG/LElementItemSettingsHistoricalLoanBalanceInputApprovalFlowSett.