UserManualforKingdeeK/3WISEInventoryAccountingStatementThecopyrightofthisdocumentisownedbyKingdeeSoftware(China)Co.,Ltd.Nopartofthisdocumentmaybealtered,reproduced,excerpted,translated,reprintedorrewritteninanyformorbyanymeanswithoutthepriorwrittenconsentofKingdee.KingdeeSoftware(China)Co.,Ltd.PrefaceThemanualisorganizedinthefollowingsectionsthataredesignedtohelpyoueffectivelyusetheInventoryAccountingmodule: GeneralDescription Instructions Procedures Functions&Features SystemSettingsThePrefaceinstructsyouhowtoaccessadditionalusefulinformationandformatconventions.IntendedAudienceThismanualisintendedforuserswhohaveextensiverelatedexperienceandexpertise,andwhoarealreadyfamiliarwiththebasicsoftheKingdeeK/3system.Beforefirsttimeuse,werecommendthatyouattendoneormoreofourtrainingprograms.Formoreinformationregardingtraining,pleasecontactyourlocalKingdeeoffice.Tolearnmoreaboutthesystem’sdetailssuchasuserinterfaces,pleasefamiliarizeyourselfwiththeKingdeeK/3systemandtheMSSQLSERVER,andreadthetechnicaldocumentationthatcomeswiththeKingdeeK/3systemthoroughly.MoreInformationYoucanaccessourservicesorrequesthelpthroughthefollowingchannels.1.OnlineTokeepuptodatewithourlatestKingdeeK/3products,applicationsandsolutions,pleasevisitourwebsiteathttp://www.kingdee.com/.2.Pre-salesConsultingTomeetenterprises’developmentandmanagementneeds,weprovidemanagementconsultationandsolutions,helpingenterprisestomaketherightdecisionsrapidly.3.ProductTrainingTostayattheforefrontoftechnologicalandmanagementinnovation,Kingdeeiscommittedtoprovidingcustomerswithholisticindustrialsolutions.Inadditiontoitswiderangeofqualityproducts,Kingdeealsoofferscomprehensivetraining,helpinguserstoquicklydeploytheirsoftwareapplications.4.ConsultingBasedontheextensiveexperienceofmorethan10,000globalcustomers,advancedmanagementideasandmanagementsoftwareapplications,KingdeehasdevelopeditsGoldenFingerImplementationMethodology,asoftwareapplicationmethodthatreflectsChina’sactualsituation.KingdeewishestohelpyouincreasesuccessbyleveragingoursolidexperienceandexpertiseinenterprisemanagementandITtechnology.5.FieldSupportOurqualifiedprofessionalsarealwaysreadytodiscussfacetofaceanyissuesyoumayhave,andtoconductfieldresearchandanalysistoworkouttherightsolutionimmediately.6.CRMServiceByutilizingtheKingdeeEAS-CRM,apowerfulcustomerrelationshipmanagementsystem,Kingdeehasestablishedacomprehensivecustomerinformationmanagementlibrary,enablingKingdeetosolvecustomers’problemsimmediately.Bymaintaininganextensivecustomerrecord,weareabletoprovidelong-term,sustainable,andefficientservices.7.CSPServiceKingdeereliesonitsyearsofexperienceandstate-of-the-artmanagementpracticestoprovideanintegratedCSPservicethatbestsuitscustomers’need.Astheindustry’smostholisticservice,theCSPisdistinguishedbyafullrangeoffeaturesthatbuildonKingdee’scutting-edgetechnologyandprofessionalserviceteam.8.CallCenterThroughourcustomercallcenter,weprovideyouwithanattentiveserviceandrespondtoyourquestionsandconcernsquickly.9.PersonalizedServiceInresponsetocustomerdemandsforpersonalizedservicesweprovidecustomizedsolutionstogetherwithourpartners,andutilizeallavailableresourcestoofferyoufull-featuredapplications.10.ConvenientServiceAsaproviderofbothsolutionsandproducts,weofferyoueasyaccesstoourservices,removingthedifficultyofselectingfromawiderangeofsolutions,whileensuringthecompatibilityandintegrityofourservice.11.PartnershipWearelookingtoforgestrategicpartnershipswithotherITindustryleadersinordertoprovideyouwithanextensivearrayofservices,includingenterprisemanagementconsulting,systemsintegration,andtraining.InadditiontoKingdee’sbroadserviceportfolio,youcanalsogainaccesstoservicesofferedbyKingdee’spartners.12.UpgradeOurupgradeservicecanprotectyourvalue-addedinvestmentoverthelongterm,andcost-effectivelyupgradeyoursystem.ProductDesignInspiredbythebasemanagementphilosophy,KingdeeK/3incorporatesrobustmanagementcapabilitiesandproceduresincludingbusinessflowplanningandorganization,andcoordinationacrosstheservicevaluechain.Intermsofstrategicmanagement,thesystemfocusesonenterprises’masterdata,basicbusinessflows,internalcontrol,knowledgemanagement,andemployeeconduct.Additionally,itprovidestheabilitytosupplyalltheinformationrequiredfordecision-makingthroughoutstrategicmanagementproceduresbyutilizingawidevarietyoftoolsandmethods.Itmonitorstheproblemsarisingoutofstrategyimplementationinrealtime,thushelpingenterprisestosharpentheircompetitiveedge.Asacornerstoneofanenterprise'scontinuousmanagementpractice,basemanagementdetermineswhetheritsstrategicobjectivescanberealizedandwhetheritsdevelopmentisreallysustainable.Thismanagementpracticefeaturesprocessmanagement,becauseitprovidesfirst-handdocumentsthatcantrulyreflectbusinessproceduresandhelpsmakebusinessandstrategicdecisionsthroughrationalknowledge.AboutKingdeeKingdeeInternationalSoftwareGroupCompanyLimitedisaleadingproviderofbusinesssoftwareande-businessapplicationsolutionsintheAsia-Pacificregion.ItisoneofthefastestgrowingISVintheglobalsoftwaremarket,andaleadingcompanyintheChinesesoftwareindustry.ThesoftwareproductsdevelopedandsoldbyKingdeeincludebusinessmanagementsoftwarethatmeetsbusinessmanagementdemandsofthefast-growingnewmarket,e-businessapplicationsoftwarethatoffersservicesviatheInternet,andmiddlewaresoftwareusedbyenterprisestoestablishe-businessplatforms.Kingdeealsoprovidescustomersgloballywithsoftware-relatedmanagementconsulting,implementation,andtechnicalservices.Kingdee’sunique’fastconfiguration,fastimplementation,fastapplication,fasteffect‘globalizedproductandservicepositioningcanhelpcustomerscalmlymeetthechallengeoftheuncertaincommercialenvironment,realizetheperfectcombinationofbusinessflowandITtechnology,carryouteffectivemanagementinnovationandensurerapid,sustainableandhealthyorganizationalgrowth.KingdeeInternationalSoftwareGroupCompanyLimitedisthecreatorofChina’sfirstaccountingsoftwarebasedonWINDOWS,thefirstpureJAVAmiddlewaresoftware,andthefirstthree-tierERPsystembasedontheInternet.KingdeeK/3isthebusinesssoftwareenterprisewiththehighestoccupationratiointheERPmarketamongChina’ssmallandmedium-sizedenterprises.InOctober2004,Kingdeeformallyreleaseditsnewgenerationproduct-theKingdeeEAS4.0(KingdeeEnterpriseApplicationSuite).KingdeeEASbasesitselfuponKingdeeBOS-thecommercialoperationsystemindependentlyresearchedanddevelopedbyKingdee.Ittargetslargeandsmall-sizedenterprises,adoptsthenewestERPIImanagementideasandintegrateddesign.Itiscomposedofover50applicationmodulesandcoversthemanagementfunctionforanenterprise’sinternalresources,supplychain,customerrelationships,knowledge,andcommercialintelligence.Itrealizesbusinesscoordinationamongenterprisesandtheapplicationintegrationofe-business.FormatConventions GeneralFormatFormatDescriptionInputMessageItalicPromptMessage AgreementofGraphicalInterfaceFormatFormatDescriptionWindowname.Generalmenuitemordendritestructuremenuitem.Buttoninthewindow.BoldOptionintheform.->Continuousselectionofmenuanditssubmenuordendritestructure. AgreementofKeyboardOperationFormatDescriptionKey1AkeyofthekeyboardKey1+Key2Presstwokeyssimultaneously. AgreementofMouseActionFormatDescriptionClickLeftclickmousetoclickonanobject.Double-clickLeftclickmousetwicetoopenanobject.Right-clickSelectanobjectandclicktherightmousebutton.Drag-dropLeftclickmouseonobject.Donotreleaseuntiltheobjectisdraggedtothedesiredposition. SpecialSignsFormatDescriptionTipProvidesassistanceandcallsuser’sattentiontouseitwithcaution.NoteProvidessomeimportantdescriptions.ExampleGivesanexamplesothatuserscanunderstandclearly.PreconditionReferstoanoperationthatmustbecompletedbeforeyoutakethenextstep.DefinitionDefinesfinancialorcomputertermsmentionedinthedocument.DescriptionofSymbolsofFlowChartThismanualusesEPC(Event-driven-ProcessChain)todepictthemainbusinessflow.Throughconnectingtoeventandtask,userscansetupacomplicatedbusinessflowmoduleandconductananalysis.EPCnotonlyusesintelligiblesymbolsandlanguagetohelpusersandconsultantsdescribethebusinessinformationsystem,butalsointegratesorganizationalstructure,function,dataandinformationflow.TheEPCmodulecandemonstratehowtheinterruptionoftaskchainandliabilitychainaffectsacompany’sabilitytooptimizeitsbusinessflow.Bymatchingtheorganizationwitheachtask,userscanconvenientlyidentifywhichdepartmentorpostisinvolvedwhereintheflow.SeethetablebelowforadescriptionofthesymbolsmentionedintheEPCchart:NameIconDescribes/DefinesExampleEventActualstate.Oppositelyactsasaneventtrigger.ReceivingoriginalvoucherFunctionsConversionfrominitialstatetofinalstate.NewVoucherOrganizationUnitEnterprisestructure.AccountantinFinancialDepartmentInformation,Material,ResourceObjectRealworldobject(e.g.,businessobject,andmaterialobject).AccountRoutePrecedencerelationshipbetweendifferentconnectionflows(navigationassistance).VoucherhandlingprocedureLogicOperationalCharacterLogicrelationshipbetweeneventandfunctionorflow.“XOR”:Onehastomakeexclusivechoicefrommultipleflows.“V”:Itstandsfor“or”relation.“^”:Itstandsfor“and”relation.ControlFlowPrecedenceandlogicdependencyrelationshipbetweeneventandfunctionorflow.InformationFlow,MaterialsCirculationDefineswhetherafunctioncanberead,alteredorwrittenintodata.AllocationofResource,OrganizationUnitWhichunit(staff)orresourcecanbeusedtoprocessacertainfunctionorflow.FeedbackThankyouforusingourproductandusermanual.Thismanualisdeliveredtogetherwithafeedbackform.Itwouldbehighlyappreciatedifyouwouldgiveusyouropinionsandsuggestionsonourproductorusermanual.PleasesendtheformtoourlocalKingdeeofficeorfaxittoourK/3ProductDepartmentat+86-755-26615016.Kingdeeislookingforwardtohearingyourviews.TableofContentsStatement.1Preface.2Chapter1ModuleOverview..11.1AboutThisModule.11.2ModuleLocationinK/3ERPSystem.41.3InterfacingwithOtherModules/Systems.5Chapter2BusinessModesandApplications..72.1PurchaseReceiptAccounting..82.2ReceiptAccountingofSelf-madeProduct.112.3SubcontractAccounting.132.4SubcontractReceiptAccounting..162.5MiscellaneousReceiptAccounting..192.6MaterialDeliveryAccounting.212.7ProductDeliveryAccounting..232.8InstallmentCollectionSalesAccounting..252.9ConsignmentAccounting.272.10OEMAccounting..292.11OtherAdjustmentAccounting..322.12InventoryDepreciationDetails.34Chapter3SystemInitializationandSettings.373.1Initialization..373.2SystemSettings.583.3DocumentSettings..593.4PrintoutControl..653.5DocumentType.673.6Options..693.7BusinessWorkflowDesign..923.8Multi-levelApprovalManagement.943.9DocumentTemplatePrint..102Chapter4PublicFunctions.1154.1PublicFunctionsofDocuments.1154.2PublicFunctionsofDocumentsList.1174.3PublicFunctionsofReport.136Chapter5OpeningAdjustment.1375.1OpeningBalanceAdjustment..1375.2OpeningAbnormalBalanceSummary..1415.3CostAdjustment..1425.4AbnormalBalanceSummaryafterDeliveryAccounting..144Chapter6ReceiptAccounting.1476.1PurchaseReceiptAccounting..1476.2InventoryValuationBooking..1596.3ReceiptAccountingofSelf-madeProduct.1606.4MiscellaneousReceiptAccounting..1636.5SubcontractReceiptAccounting..1666.6SubcontractOperationReceiptAccounting.1756.7SubcontractOperationReceiptEstimatedExpense..1786.8ReceiptReports.179Chapter7DeliveryAccounting..1877.1MaterialDeliveryAccounting.1877.2FinishedProductDeliveryAccounting.2017.3AccountingofSpecialDeliveryDocuments.2027.4QueryingAccountingDocuments..2047.5DeliveryReports..204Chapter8PlannedPriceMaintenance..2138.1EnteringPriceAdjustment.2138.2MaintainingPriceAdjustment..2158.3QueryingHistoricalPrice.215Chapter9MaintenanceofDocumentwithoutUnitPrice.2179.1UpdatingDocumentwithoutUnitPrice..2179.2UpdatingDocumentswithoutUnitPrice–byDocumentsList.2219.3UpdatingDocumentswithoutUnitPrice–SummarizebyMaterial..224Chapter10InventoryDepreciationDetails..22910.1MaintainingMaterialCategory.22910.2MaintainingDepreciationDetails.232Chapter11VoucherManagement..24511.1AddingaVoucherTemplate..24511.2MaintainingaVoucherTemplate.25011.3SettingaVoucherTemplateforaSpecialTransaction..25111.4GeneratingaVoucher..26511.5GeneratingaVoucherforaTypicalTransaction.27611.6QueryingaVoucher.287Chapter12EOPLocking.28912.1Locking..28912.2De-locking..29012.3Reconciliation..290Chapter13Month-endClosing..29313.1Closing.29313.2ViewRelevantDocumentsList..29613.3De-closing..299Chapter14QueryandReport.30114.1ReportAnalysis.30114.2ChartAnalysisTool..30814.3QueryAnalysisTools.317AppendixAFeedbackForm..323UserManualforKingdeeK/3V11.0InventoryAccountingChapter1ModuleOverview1Chapter1ModuleOverview1.1AboutThisModuleTheInventoryAccountingmoduleisusedforanenterprise'sinventoryreceipt/deliveryaccounting,transactionofinventoryreceipt/deliveryvouchers,queryforaccountingreports,BoP/EoPtransactionandrelateddatamaintenance.Youcanuseboththepricingmethodsofactualcostandplannedcost. Themoduleprovidesmultipledeliveryaccountingmethods,suchasOverallWarehouseAccounting,AccountingbyWarehouseandAccountingbyWHGroup. Purchasereceiptaccountingcanautomaticallyallocatepurchaseexpenseandperformtheestimationadjustmentautomatically. Themoduleprovidescompletesubcontractaccountingprocess. Anaccountingdocumentcanbecorrespondedtomultiplevouchertemplates.Settingvouchertemplatesisflexibleandeasy.1.1.1PricingMethodsofActualCostandPlannedCostAvailableSimultaneouslyThesystemprovidessixinventorypricingmethods:First-inFirst-out(FIFO),WeightAverage,MovingAverage,SpecificIdentificationand(supports3internalcalculations)andPlannedCost.Intotal,thesystemprovides8calculationmethodsforinventoryaccountingandyoucansetmaterialdetails. Youcansimultaneouslyadoptthestockpricingmethodstocalculatepreciselythereceipt/deliverycostandtheamountbalance. Themoduleprovidesoptionsofnegativebalancedelivery,red-inkdelivery,stocktransferandreturnedgoodsdelivery.1.1.2MultipleAccountingMethodsSuchasOverallWarehouseAccounting,AccountingbyWarehouseandAccountedbyWarehouseGroupChapter1ModuleOverviewUserManualforKingdeeK/3V11.0InventoryAccounting2AccountingoptionsofOverallWarehouseAccounting,AccountingbyWarehouseandAccountedbyWHGroupareavailableinaccountingparameters.Youcansetupmappingbetweenwarehousesandwarehousegroups. Afterinitialization,youcanstillswitchamongtheaccountingmethods. Accountingreportsautomaticallyprovidethecorrespondingfilteraccordingtoaccountingmethods.IfyouadoptAccountedbyWHGroup,themoduleprovidestheoptionsforstartingcodesfilteronthewarehousegroup.1.1.3SettingofWarehouseGroupWhenchoosingAccountedbyWHGroupforinventoryaccountingmethods,youneedtodefinethewarehousegroupfirstlybychoosingSysSettings->MasterData->MasterData->AuxiliaryDataManagement->WHGroupbeforedoinganysettingsinWHGroup.Youcanperformdeliveryaccountingaccordingtowarehousegroups.1.1.4AutomaticallyAllocatedPurchaseExpenseandAutomaticallyPerformedEstimationAdjustmentAvailableforPurchaseReceiptAccounting Theactualcostofpurchasedreceiptmaterialisautomaticallycalculatedaccordingtothecross-checkedgroupofPurchaseInvoiceandpurchaseexpense.Themodulesupportstheaccountingwithmultiplecurrencies. Youcanallocatepurchaseexpenseaccordingtoquality,amountordoitmanually. Youcangenerateotherpayableswiththepurchaseexpenseandrelatedtaxesinthepurchaseprocessandtransferthemtothepayablemodule. Themoduleperformsestimationadjustmentaccordingtothesettingofmoduleparameters.Themodescanbebalanceadjustmentandoffsetuponreceipt.1.1.5CompleteAccountingProcedureofSubcontractDelivery/Receipt Summarizationbymanufacturingorders,subcontractorandone-by-onewrite-offareprovidedforwritingoffSubcontractDeliveries/Receipts Multiplewrite-offmethodsareavailable,includingautomaticwrite-offbasedonBOMconsumption,automaticwrite-offbasedonBOMcoefficient,manualwrite-off,automaticwrite-offbasedonreceiptquantityandsoon;UserManualforKingdeeK/3V11.0InventoryAccountingChapter1ModuleOverview3 ProcessingexpensecanbeautomaticallyallocatedbasedonproductquantityortheprocessingexpenseonthePurchaseInvoice; Completeprocedureofestimationonprocessingexpense.1.1.6MultipleVoucherTemplatesAvailableforOneAccountingDocumentandFlexibleandEasySettingsforVoucherTemplates Youcansetmultiplevouchertemplatesforanaccountingdocument,specifyavouchertemplateasthedefaultvouchertemplate,andsettospecifytemplatesbeforeeachgenerationofvouchers. Youcanflexiblychoosetheaccountsofvouchertemplatesfromtheaccountsinmaterialdata,theaccountsindepartmentdata,theaccountsonthedocumentorfromthefixedaccounts. Themodulewillautomaticallycarrythedataonthedocumentintothevoucheraccordingtothemappingbetweentheaccountingitemsundertheaccountsinthevouchertemplateandthefieldsonthedocument(includingcustomizedfields) Foramountsource,youcanselectthefieldsofallamounttypesonthedocument,includingcustomizedfieldofamounttypes. Thismodulehastheintelligentfunctionofsummarycustomization.Chapter1ModuleOverviewUserManualforKingdeeK/3V11.0InventoryAccounting41.2ModuleLocationinK/3ERPSystemFigure1-1UserManualforKingdeeK/3V11.0InventoryAccountingChapter1ModuleOverview51.3InterfacingwithOtherModules/Systems1.3.1InterfacingwithPurchaseModuleTheinterfacereceivesapproveddocumentssuchasPurchaseInvoice,PurchaseReceipt,SubcontractReceipt,SubcontractDeliveryandExpenseInvoice,andperformspurchasereceiptcounting,subcontractreceiptaccountingandvouchermanagement.1.3.2InterfacingwithInventoryModuleTheinterfacereceivesalldelivery/receiptdocumentsoftheinventorymoduleforthedelivery/receiptaccountingandvoucherhandling.1.3.3InterfacingwithSalesModuleTheinterfacereceivesdocumentssuchasapprovedSalesInvoice,SalesOrderandSalesExpenseInvoice.Youcanperformthetaskssuchassalesdeliveryaccounting,handlingofsalesincomeandsalescostvoucher.1.3.4InterfacingwithCostSystemTheaccountingsystemtransferstheresultofthematerial'sdeliveryaccountingtotheCostmodule,whichtransfersthecalculatedreceiptcostofsemi-finishedproductsandfinishedproductstotheaccountingmoduleforthedeliveryaccountingofsemi-finishedproductsandfinishedproducts.AdditionallythevoucherinformationontheDelivery/ReceiptNoticecanbetransferredmutually.1.3.5InterfacingwithA/RandA/PModulesAftergenerationofvouchersbyvariousinvoices,theaccountingmoduleautomaticallytransferstherelatedinformationsuchasvoucherwordstothetransactiondocumentscorrespondedbytheAR&APmoduletoguaranteetheconsistencyoffinancialprocessing.1.3.6InterfacingwithGeneralLedgerModuleChapter1ModuleOverviewUserManualforKingdeeK/3V11.0InventoryAccounting6ThevouchersgeneratedbytheaccountingmodulearetransferredtotheGeneralLedgermodule,andcanrealizethereconciliationfunctionbetweentheSCMsystemandtheGeneralLedgermodule.UserManualforKingdeeK/3V11.0InventoryAccountingChapter2BusinessModesandApplications7Chapter2BusinessModesandApplicationsTomeetdifferentrequirementsfromenterprises,differentbusinessmodesareclassified,suchaspurchasereceiptaccounting,self-madereceiptaccounting,subcontractaccounting,otherdelivery/receiptaccounting,materialdeliveryaccounting,salesdeliveryaccounting,salesaccountingforinstallmentcollection,consignmentdeliveryaccounting,otheradjustmentaccountingandprovisionofinventorydepreciationreserve.Chapter2BusinessModesandApplicationsUserManualforKingdeeK/3V11.0InventoryAccounting82.1PurchaseReceiptAccounting2.1.1ProcessFordetails,seeFigure2-1.Figure2-1UserManualforKingdeeK/3V11.0InventoryAccountingChapter2BusinessModesandApplications92.1.2ProcessDescriptionFordetails,seeTable2-1.ObjectiveImplementstheentirebusinessprocessfromreceiptaccountingtovouchergenerating.Background1.Whenpurchasereceiptoccurs,theenterpriseneedstocalculatethereceiptcostaccordingtoordersorinvoicesandconfirmtheA/P.2.Theprocedureprovidesoperationtoolsforpurchasereceiptaccountingandaccountingtreatment.AppliedScopeApplicableforthefinancialdealingforanenterprise'spurchasereceipt.No.DescriptionDepartmentinChargePersoninCharge1IntheK/3MainInterface,chooseSysSettings->InventoryAccounting->ReceiptAccounting->PurchaseReceiptAccounting.YoucanchooseInvoice.TheinvoicedisplayedintheinterfacemeetstheconditionsofApprovedandCross-checked.Youneedtoperformpurchasereceiptaccountingonthepurchaseinvoiceinthecross-checkperiodandthepurchaseinvoiceinthesupplementarycross-check.FinancialDepartmentCostAccountant2Performsexpenseallocationandaccountinghandlingrespectively.FinancialDepartmentCostAccountant3ConfirmstheestimationnatureaccordingtothedifferencebetweentheInvoiceandReceiptOrder.Whenyouusetheestimationmethodofbalanceadjustmentforsettingsystemparameters,anduseoffsetuponreceipt,thesystemautomaticallygeneratesthered-inkandblue-inkoffsetdocuments.FinancialDepar.
