UserManualforKingdeeK/3WISEOnlineReimbursement-1-StatementThecopyrightofthisdocumentisownedbyKingdeeSoftware(China)Co.,Ltd.Nopartofthisdocumentmaybealtered,reproduced,excerpted,translated,reprintedorrewritteninanyformorbyanymeanswithoutthepriorwrittenconsentofKingdee.KingdeeSoftware(China)Co.,Ltd.-2-PrefaceThemanualisorganizedinthefollowingsectionsthataredesignedtohelpyoueffectivelyusetheHRsystem: GeneralDescription Instructions Procedures Functions&Features SystemSettingsThePrefaceinstructsyouhowtoaccessadditionalusefulinformationandformatconventions.TargetReadersThismanualisintendedforuserswhohaveextensiverelatedexperienceandexpertise,andwhoarealreadyfamiliarwiththebasicsoftheKingdeeK/3system.Beforefirsttimeuse,werecommendthatyouattendoneormoreofourtrainingprograms.Formoreinformationregardingtraining,pleasecontactyourlocalKingdeeoffice.Tolearnmoreaboutthesystem’sdetailssuchasuserinterfaces,pleasefamiliarizeyourselfwiththeKingdeeK/3systemandtheMSSQLSERVER,andreadthetechnicaldocumentationthatcomeswiththeKingdeeK/3systemthoroughly.SourcesofRelevantInformationYoucanaccessourservicesorrequesthelpthroughthefollowingchannels.1.OnlineTokeepuptodatewithourlatestKingdeeK/3products,applicationsandsolutions,pleasevisitourwebsiteathttp://www.kingdee.com/.2.Pre-salesConsultingTomeetenterprises’developmentandmanagementneeds,weprovidemanagementconsultationandsolutions,helpingenterprisestomaketherightdecisionsrapidly.3.ProductTrainingTostayattheforefrontoftechnologicalandmanagementinnovation,Kingdeeiscommittedtoprovidingcustomerswithholisticindustrialsolutions.Inadditiontoitswiderangeofqualityproducts,Kingdeealsoofferscomprehensivetraining,helpinguserstoquicklydeploytheirsoftwareapplications.4.ConsultingBasedontheextensiveexperienceofmorethan10,000globalcustomers,advancedmanagementideasandmanagementsoftwareapplications,KingdeehasdevelopeditsGoldenFingerImplementationMethodology,asoftwareapplicationmethodthatreflectsChina’sactualsituation.KingdeewishestohelpyouincreasesuccessbyleveragingoursolidexperienceandexpertiseinenterprisemanagementandITtechnology.5.FieldSupport-3-Ourqualifiedprofessionalsarealwaysreadytodiscussfacetofaceanyissuesyoumayhave,andtoconductfieldresearchandanalysistoworkouttherightsolutionimmediately.6.CRMServiceByutilizingtheKingdeeEAS-CRM,apowerfulcustomerrelationshipmanagementsystem,Kingdeehasestablishedacomprehensivecustomerinformationmanagementlibrary,enablingKingdeetosolvecustomers’problemsimmediately.Bymaintaininganextensivecustomerrecord,weareabletoprovidelong-term,sustainable,andefficientservices.7.CSPServiceKingdeereliesonitsyearsofexperienceandstate-of-the-artmanagementpracticestoprovideanintegratedCSPservicethatbestsuitscustomers’need.Astheindustry’smostholisticservice,theCSPisdistinguishedbyafullrangeoffeaturesthatbuildonKingdee’scutting-edgetechnologyandprofessionalserviceteam.8.CallCenterThroughourcustomercallcenter,weprovideyouwithanattentiveserviceandrespondtoyourquestionsandconcernsquickly.9.PersonalizedServiceInresponsetocustomerdemandsforpersonalizedservicesweprovidecustomizedsolutionstogetherwithourpartners,andutilizeallavailableresourcestoofferyoufull-featuredapplications.10.ConvenientServiceAsaproviderofbothsolutionsandproducts,weofferyoueasyaccesstoourservices,removingthedifficultyofselectingfromawiderangeofsolutions,whileensuringthecompatibilityandintegrityofourservice.11.PartnershipWearelookingtoforgestrategicpartnershipswithotherITindustryleadersinordertoprovideyouwithanextensivearrayofservices,includingenterprisemanagementconsulting,systemsintegration,andtraining.InadditiontoKingdee’sbroadserviceportfolio,youcanalsogainaccesstoservicesofferedbyKingdee’spartners.12.UpgradeOurupgradeservicecanprotectyourvalue-addedinvestmentoverthelongterm,andcost-effectivelyupgradeyoursystem.ProductDesignInspiredbythebasemanagementphilosophy,KingdeeK/3incorporatesrobustmanagementcapabilitiesandproceduresincludingbusinessflowplanningandorganization,andcoordinationacrosstheservicevaluechain.Intermsofstrategicmanagement,thesystemfocusesonenterprises’masterdata,basicbusinessflows,internalcontrol,knowledgemanagement,andemployeeconduct.Additionally,itprovidestheabilitytosupplyalltheinformationrequiredfordecision-makingthroughoutstrategicmanagementproceduresbyutilizingawidevarietyoftoolsandmethods.Itmonitorstheproblemsarisingoutofstrategyimplementationinrealtime,thushelpingenterprisestosharpentheircompetitiveedge.-4-Asacornerstoneofanenterprise'scontinuousmanagementpractice,basemanagementdetermineswhetheritsstrategicobjectivescanberealizedandwhetheritsdevelopmentisreallysustainable.Thismanagementpracticefeaturesprocessmanagement,becauseitprovidesfirst-handdocumentsthatcantrulyreflectbusinessproceduresandhelpsmakebusinessandstrategicdecisionsthroughrationalknowledge.AboutKingdeeKingdeeInternationalSoftwareGroupCompanyLimitedisaleadingproviderofbusinesssoftwareande-businessapplicationsolutionsintheAsia-Pacificregion.ItisoneofthefastestgrowingISVintheglobalsoftwaremarket,andaleadingcompanyintheChinesesoftwareindustry.ThesoftwareproductsdevelopedandsoldbyKingdeeincludebusinessmanagementsoftwarethatmeetsbusinessmanagementdemandsofthefast-growingnewmarket,e-businessapplicationsoftwarethatoffersservicesviatheInternet,andmiddlewaresoftwareusedbyenterprisestoestablishe-businessplatforms.Kingdeealsoprovidescustomersgloballywithsoftware-relatedmanagementconsulting,implementation,andtechnicalservices.Kingdee’sunique’fastconfiguration,fastimplementation,fastapplication,fasteffect‘globalizedproductandservicepositioningcanhelpcustomerscalmlymeetthechallengeoftheuncertaincommercialenvironment,realizetheperfectcombinationofbusinessflowandITtechnology,carryouteffectivemanagementinnovationandensurerapid,sustainableandhealthyorganizationalgrowth.KingdeeInternationalSoftwareGroupCompanyLimitedisthecreatorofChina’sfirstaccountingsoftwarebasedonWINDOWS,thefirstpureJAVAmiddlewaresoftware,andthefirstthree-tierERPsystembasedontheInternet.KingdeeK/3isthebusinesssoftwareenterprisewiththehighestoccupationratiointheERPmarketamongChina’ssmallandmedium-sizedenterprises.InOctober2004,Kingdeeformallyreleaseditsnewgenerationproduct-theKingdeeEAS4.0(KingdeeEnterpriseApplicationSuite).KingdeeEASbasesitselfuponKingdeeBOS-thecommercialoperationsystemindependentlyresearchedanddevelopedbyKingdee.Ittargetslargeandsmall-sizedenterprises,adoptsthenewestERPIImanagementideasandintegrateddesign.Itiscomposedofover50applicationmodulesandcoversthemanagementfunctionforanenterprise’sinternalresources,supplychain,customerrelationships,knowledge,andcommercialintelligence.Itrealizesbusinesscoordinationamongenterprisesandtheapplicationintegrationofe-business.-5-FormatConventions GeneralFormatFormatDescriptionArialCharacterTextInputMessageItalicPromptMessageAgreementofGraphicalInterfaceFormatFormatDescriptionWindowname.Generalmenuitemordendritestructuremenuitem.Buttoninthewindow.BoldOptionintheform.->Continuousselectionofmenuanditssubmenuordendritestructure.AgreementofKeyboardOperationFormatDescriptionKey1AkeyofthekeyboardKey1+Key2Presstwokeyssimultaneously.AgreementofMouseActionFormatDescriptionClickLeftclickmousetoclickonanobject.Double-clickLeftclickmousetwicetoopenanobject.Right-clickSelectanobjectandclicktherightmousebutton.Drag-dropLeftclickmouseonobject.Donotreleaseuntiltheobjectisdraggedtothedesiredposition. SpecialSignsFormatDescriptionTipProvidesassistanceandcallsuser’sattentiontouseitwithcaution.NoteProvidessomeimportantdescriptions.ExampleGivesanexamplesothatuserscanunderstandclearly.PreconditionReferstoanoperationthatmustbecompletedbeforeyoutakethenextstep.DefinitionDefinesfinancialorcomputertermsmentionedinthedocument.DescriptionofSymbolsofFlowChartThismanualusesEPC(Event-driven-ProcessChain)todepictthemainbusinessflow.Throughconnectingtoeventandtask,userscansetupacomplicatedbusinessflowmoduleandconductananalysis.EPCnotonlyusesintelligiblesymbolsandlanguagetohelpusersandconsultantsdescribethebusinessinformationsystem,butalsointegratesorganizationalstructure,function,dataandinformationflow.TheEPCmodulecandemonstratehowtheinterruptionoftaskchainandliabilitychainaffectsacompany’sabilitytooptimizeitsbusinessflow.Bymatchingtheorganizationwitheachtask,userscanconvenientlyidentifywhichdepartmentorpostisinvolvedwhereintheflow.SeethetablebelowforadescriptionofthesymbolsmentionedintheEPCchart:-6-NameIconDescribes/DefinesExampleEventActualstate.Oppositelyactsasaneventtrigger.ReceivingoriginalvoucherFunctionsConversionfrominitialstatetofinalstate.NewVoucherOrganizationUnitEnterprisestructure.AccountantinFinancialDepartmentInformation,Material,ResourceObjectRealworldobject(e.g,businessobject,andmaterialobject).AccountRoutePrecedencerelationshipbetweendifferentconnectionflows(navigationassistance).VoucherhandlingprocedureLogicOperationalCharacterXORVVLogicrelationshipbetweeneventandfunctionorflow.“XOR”:Onehastomakeexclusivechoicefrommultipleflows.“V”:Itstandsfor“or”relation.“^”:Itstandsfor“and”relation.ControlFlowPrecedenceandlogicdependencyrelationshipbetweeneventandfunctionorflow.InformationFlow,MaterialsCirculationDefineswhetherafunctioncanberead,alteredorwrittenintodata.AllocationofResource,OrganizationUnitWhichunit(staff)orresourcecanbeusedtoprocessacertainfunctionorflow.FeedbackThankyouforusingourproductandusermanual.Thismanualisdeliveredtogetherwithafeedbackform.Itwouldbehighlyappreciatedifyouwouldgiveusyouropinionsandsuggestionsonourproductorusermanual.PleasesendtheformtoourlocalKingdeeofficeorfaxittoourK/3ProductDepartmentat+86-755-26615016.Kingdeeislookingforwardtohearingyourviews.-1-TableofContentsChapter1ModuleOverview..11.1AboutThisModule..11.2ModuleLocationinK/3ERPSystem..21.3InterfacewithOtherModules..3Chapter2BusinessModelsandApplications..72.1IntegralFlowChart..72.2IntegrationwithG/L.82.2.1BusinessFlow..82.2.2FlowDescription.82.3IntegrationwithA/P.102.3.1BusinessFlow..102.3.2FlowDescription.102.4IntegrationwithG/L+A/P.122.4.1BusinessFlow..122.4.2FlowDescription.132.5IntegrationwithG/L+Cash..142.5.1BusinessFlow..142.5.2FlowDescription.15Chapter3SystemInitializationandSetting.173.1MasterDataMaintenance–ElementItem.173.2MasterDataMaintenance–ResponsibilityCenter.183.3MasterDataMaintenance–SpecialItem.193.4SystemParameterSettings..203.5MultilevelApprovalManagement..223.6MailServerSettings..223.7HistoricalLoanBalance..223.7.1EditDocuments..233.7.2HistoricalLoanList.25Chapter4RoutineTransactionProcessing.294.1FlowProcessing..294.2Expense(Loan)Requisition..304.2.1DocumentsEditing.304.2.2ListofExpense(Loan)Requisition.354.3Travel(Advance)Requisition..454.3.1DocumentsEditing.454.3.2ListofTravel(Advance)Requisition.504.4ExpenseReimbursement..614.4.1DocumentsEditing.614.4.2ExpenseReimbursementList..684.5TravelExpenseReimbursement.864.5.1DocumentsEditing.864.5.2TravelExpenseReimbursementList.92Chapter5AppendixAFeedbackForm..109UserManualforKingdeeK/3WISEOnlineReimbursementChapter1ModuleOverview-1-Chapter1ModuleOverview1.1AboutThisModuleThischapterprovidesanoverviewoftheOnlineReimbursementmodule.Thismodule:Recordsoperationsofonlinedailycorporateloanandexpensereimbursementactivities;Providestheapprovalflowofonlinedailycorporateloanandexpensereimbursement;Seamlesslyintegratesloanandreimbursementwithexpensebudgetandcapitalbudget;Providesmultiplecapitalpaymentmethodstomeettherequirementsofdifferententerprises.RecordingoperationsofonlinedailycorporateloanandexpensereimbursementactivitiesThemoduleprovidesfouronlinedocumentsincludingExpense(Loan)Requisition,ExpenseReimbursement,Travel(Advance)Requisition,andTravelExpenseReimbursement.Theyrecordemployees’requisitionsandreimbursementsfordailytravelexpensesandotherpettyexpenses.Therefore,employeescanpromptlyperformrelevantbusinessactivitiesandquerydataevenwhentheyworkonthemove.ProvidingtheapprovalflowofonlinedailycorporateloanandexpensereimbursementThemoduleprovidesonlineandmultilevelapprovalsandworkflows;sendsmessages,mailsandSMSnotices;processesdocumentswithinthebusinessprocess-drivenframework.Therefore,enterprisescandesigntheapprovalflowofdailyloanandexpensereimbursementaccordingtorequirementsoftheprevailingapprovalsystem,andapproverscancentrallyandeasilyapprovedocumentsanytimeanywhere.Inaddition,themodulestandardizestheapprovalflowofcorporateloanandreimbursement,anddefinesresponsibilities.Inthisway,thereimbursementflowistransparentforemployees,accountantsandsupervisorstoclearlyviewtheapprovalofdocuments.SeamlesslyintegratingloanandreimbursementwithexpensebudgetandcapitalbudgetSimilartotheGUIdocuments,theonlineexpensedocumentsseamlesslyintegratewiththeExpenseBudgetandCapitalBudgetmodules.Themoduleholisticallytracksandcontrolsexpenseincurrenceofanenterprise.ItefficientlycontrolsloansthroughCapitalBudgetandexpensesthroughExpenseBudget,toreducewastage,decreasethetotaloperatingcost,andguaranteeavirtuouscircleofcapitalflows.Themoduleprovidesarangeofreports,suchastheExpenseBudgetExecutionAnalysistoreflectexpensebudgetexecution.Chapter1ModuleOverviewUserManualforKingdeeK/3WISEOnlineReimbursement-2-ProvidingmultiplecapitalpaymentmethodstomeetvariedenterpriserequirementsSimilartotheGUIdocuments,theonlineexpensedocumentscanrespectivelyintegratewiththeG/Lmodule,theA/Pmodule,theG/L+A/Pmodules,andtheCashmodule,tomeetdifferententerprises’needsforcapitalpayment.AftertheLoanNoteortheReimbursementNoteisapproved,thecapitalpaymentflowvarieswithintegrationmodes.WhenintegratedwiththeA/Pmodule,theonlineexpensedocumentssharethecapitalpaymentflowwiththeA/Pmodule.WhenintegratedwiththeCashmodule,theysharethecapitalpaymentflowwiththeCashmodule.Therefore,thecashiercanefficientlytransfertheapprovedreimbursementtotheemployees’bankcards.Inaddition,thismodulerecordsthewholeprocessofcapitaloperation,whichfacilitatesinternalauditandintensifiesinternalcontrolforanenterprise.1.2ModuleLocationinK/3ERPSystemSeethefollowingfigurefordetails:UserManualforKingdeeK/3WISEOnlineReimbursementChapter1ModuleOverview-3-Figure1-11.3InterfacewithOtherModulesSeethefollowingfigurefordetails:Chapter1ModuleOverviewUserManualforKingdeeK/3WISEOnlineReimbursement-4-Figure1-2InterfacewiththeExpenseBudgetandCapitalBudgetModulesTheCapitalBudgetgeneratestheLoanNoteintheOnlineReimbursementmodule,andtheBudgetControlPlatformchecksandcontrolstheapprovaloftheLoanNote.TheExpenseBudgetgeneratestheExpenseReimbursementintheOnlineReimbursementmodule,andtheBudgetControlPlatformchecksandcontrolstheapprovaloftheExpenseReimbursement.InterfacewiththeG/LModuleTheLoanNoteandExpenseReimbursementintheOnlineReimbursementmodulegeneratevouchersintheExpenseManagementmodule,andtransferthedatatotheG/Lmodule.InterfacewiththeCRMModuleTheActivity,BusinessOpportunity,andServiceRequestintheCustomRelationManagement(CRM)modulegeneratetheExpenseReimbursementintheOnlineReimbursementmodule.InterfacewiththeA/PModuleInterfacingwiththeA/PmodulemayvariesaccordingtotheintegrationmodeoftheExpenseManagementmodule.IftheExpenseManagementmoduleintegrateswiththeA/PmoduleortheG/L+A/Pmodules,theOnlineReimbursementmoduleapprovestheLoanNoteandExpenseNote,andsimultaneouslytheA/PmodulegeneratestheNotePayableandpayscapital.TheExpenseManagementmodulewritesoffthePaymentNoteandRefundNoteoftheA/PmoduleinWrite-offManagement.InterfacewiththeCashModuleInterfacingwiththeCashmodulealsovarieswiththeintegrationmodeoftheExpenseManagementmodule.IftheExpenseManagementmoduleintegrateswiththeCashmodule,theOnlineReimbursementmoduleapprovestheLoanNoteandExpenseNote,andsimultaneouslytheCashmodulegeneratestheCashDocumentandpaysUserManualforKingdeeK/3WISEOnlineReimbursementChapter1ModuleOverview-5-capital.TheExpenseManagementmodulewritesoffthePaymentNoteandRefundNoteoftheCashmoduleinWrite-offManagement.UserManualforKingdeeK/3WISEOnlineReimbursementChapter2BusinessModelsandApplications-7-Chapter2BusinessModelsandApplications2.1IntegralFlowChartTheOnlineReimbursementmodulesupportsroutinebusinessactivitiessuchasExpenseRequisition,ExpenseLoan,ExpenseReimbursement,ExpenseTransfer;simultaneouslyprocessesthesedocumentsintheExpenseManagementmodule;offersmultiplewrite-offmethods;andsupportsbudgetcontroloftheBudgetControlPlatform.Forthestandardcostflowchart,seethefollowingfigure:Figure2-1Tomeetdifferententerprises’needsforcapitalpayment,theExpenseManagementmodulecanintegratewiththeG/Lmodule,theA/Pmodule,theG/L+A/Pmodules,andtheCashmodule.Beforethemodulegeneratesexpensemanagementdata,youcansetanintegrationpolicyontheSystemParameterSettingsinterface.TheOnlineReimbursementmodulecanalsoapplytheseintegrationstrategies.Differentintegrationstrategiesaredescribedasfollows.Chapter2BusinessModelsandApplicationsUserManualforKingdeeK/3V14.2OnlineReimbursement-8-2.2IntegrationwithG/L2.2.1BusinessFlowIfyousetIntegrationwithG/LinIntegrationPolicyfortheExpenseManagementmodule,seethefollowingfigurefordetails:Figure2-22.2.2FlowDescriptionFordetails,seethefollowingtable:ObjectiveSettheexpenseitemsinvolvedintheonlinereimbursement,theapprovalflowofeachexpensedocument,andthehistoricalloanbalancewhenthemoduleisinitializedafterlaunch.Whenthebusinessactivityoccurs,enterandsubmittheExpenseRequisition,UserManualforKingdeeK/3WISEOnlineReimbursementChapter2BusinessModelsandApplications-9-Expense(Loan)Requisition,TravelAdvance,ExpenseReimbursementandTravelExpenseReimbursementforapproval,andapprovethesedocumentsatalllevels.Inthemiddleorattheendofamonth,theFIregularlyorirregularlyadministersrelevantexpensedocumentsintheExpenseManagementmodule,whichcoversvouchergenerationandtimelywrite-offmanagement.BusinessbackgroundComplexreimbursementflow:Manycompanies,especiallythosewithmultiplebranchesnationwide,haveacomplexreimbursementflow.Localemployeesoftencompleteandsubmitreimbursementdocumentstolocalsupervisorsforapproval.Then,thedocumentsaremailedtosupervisorsandaccountantsforapprovalintheHeadOffice.Finally,cashierspaythemoneybasedontheapproveddocuments.Considerablerepetitivework:Whentheflowends,accountantshavetoenteralldocumentsinthecorporatefinancialsystem.Inthiscase,theworkofaccountantsandlocalemployeesisrepeated.Inaddition,employeeseasilymakemistakesintheprocess,causingunnecessarycountercheckandrework.Delayedcapitalpaymentanddifficultreconciliation:Underthetraditionalpaymentmode,restrictedbyapprovalandfinancialtransactionspeed,capitalpaymentisseriouslydelayed.Besides,considerablecapitalpaymentincursmassivereconciliation.Therefore,accountantsmayfrequentlymakemistakesgivenaheavyworkload.Roughexpensemanagement:Withoutthemodule’sreal-timemanagementcapability,supervisorscannotpromptlyacquireinformationnecessaryforapprovingreimbursementdocuments,suchastheamountanddurationoftheloanandthebalanceofthedepartment,and,consequently,leanmanagementbecomesimpractical.ApplicationrangeAgrowingormatureenterpriseimplementsamatureandfixedflowandrelevantrulesandregulationsforexpensereimbursementandcapitalpayment.Withmultiplebranches,theenterprisereliesoncentralcollectionandpaymentforcapitalmanagement.Inthiscase,accountantspayloanandreimbursementwithapprovalfromlocalandHQ'ssupervisors.Duetohighexpenditure,lowefficiency,andriskymanualcontrol,suchenterprisesurgentlyneedanefficientsystemforexpensereimbursement,reconciliationandbudgetcontrol.Afterthereimbursementflowends,paymentorrefundisdirectlypaid.S/NOperationDescriptionResponsibleDeptResponsiblePerson1ChooseSystemSettings->ExpenseManagementintheK/3system.Settheelementiteminvolvedinexpensemanagementandtheapprovalflowofexpensedocuments.EnterhistoricalloanbalancedatawhentheExpenseManagementmoduleisinitializedafterlaunch.FinancialdeptFI2Whenanexpenseisincurred,enterdata,includingExpense(Loan)Requisition,Travel(Advance)Requisition,ExpenseReimbursement,TravelExpenseReimbursement,andExpenseTransfer,intheK/3OnlineReimbursementmodule.BusinessresponsibledeptBusinessresponsibleperson3ApprovethesubmitteddocumentsbychoosingFI->ExpenseManagementorintheOnlineReimbursementmoduleintheK/3systemaccordingtopresetrulesinthesettingsoftheapprovalflow.BusinessapprovaldeptBusinessapprover4ChooseFI->ExpenseManagementintheK/3system.Pay,createvouchers,andpromptlywriteoffapproveddocuments.PeriodicallyviewrelatedFinancialdeptFIChapter2BusinessModelsandApplicationsUserManualforKingdeeK/3V14.2OnlineReimbursement-10-reports,andtrackloanandexpensereimbursement.Table2-12.3IntegrationwithA/P2.3.1BusinessFlowIfyousetIntegrationwithA/PinIntegrationPolicyfortheExpenseManagementmodule,seethefollowingfigurefordetails:Figure2-32.3.2FlowDescriptionFordetails,seethefollowingtable:ObjectiveSettheexpenseitemsinvolvedintheexpensemanagement,theapprovalflowofeachexpensedocument,andthehistoricalloanbalancewhenthemoduleisinitializedafterlaunch.Whenthebusinessactivityoccurs,enterandsubmittheExpenseRequisition,UserManualforKingdeeK/3WISEOnlineReimbursementChapter2BusinessModelsandApplications-11-Expense(Loan)Requisition,TravelAdvance,ExpenseReimbursementandTravelExpenseReimbursementforapproval,andapprovethesedocumentsatalllevels.Inthemiddleorattheendofamonth,theFIregularlyorirregularlyadministersrelevantexpensedocumentsintheExpenseManagementmodule,whichcoversvouchergenerationandtimelywrite-offmanagement.BusinessbackgroundComplexreimbursementflow:Manycompanies,especiallythosewithmultiplebranchesnationwide,haveacomplexreimbursementflow.Localemployeesoftencompleteandsubmitreimbursementdocumentstolocalsupervisorsforapproval.Then,thedocumentsaremailedtosupervisorsandaccountantsforapprovalintheHeadOffice.Finally,cashierspaythemoneybasedontheapproveddocuments.Considerablerepetitivework:Whentheflowends,accountantshavetoenteralldocumentsinthecorporatefinancialsystem.Inthiscase,theworkofaccountantsandlocalemployeesisrepeated.Inaddition,employeeseasilymakemistakesintheprocess,causingunnecessarycountercheckandrework.Delayedcapitalpaymentanddifficultreconciliation:Underthetraditionalpaymentmode,restrictedbyapprovalandfinancialtransactionspeed,thecapitalpaymentisseriouslydelayed.Besides,considerablecapitalpaymentcausesmassivereconciliation.Therefore,accountantsmayfrequentlymakemistakesgivenaheavyworkload.Roughexpensemanagement:Withoutthemodule’sreal-timemanagement,supervisorscannotpromptlyacquireinformationnecessaryforapprovingreimbursementdocuments,suchastheamountanddurationoftheloanandthebalanceofthedept,and,consequently,leanmanagementbecomesimpractical.ApplicationrangeAgrowingormatureenterpriseimplementsamatureandfixedflowandrelevantrulesandregulationsforexpensereimbursementandcapitalpayment.Withmultiplebranches,theenterprisereliesoncentralcollectionandpaymentforcapitalmanagement.Inthiscase,accountantspayloanandreimbursementwithapprovalfromlocalandHQ'ssupervisors.Duetohighexpenditure,lowefficiency,andriskymanualcontrol,suchenterprisesurgentlyneedanefficientsystemforexpensereimbursement,reconciliationandbudgetcontrol.PaymentorrefundiscentrallyoperatedintheA/Pmodule.S/NOpera.
