UserManualforKingdeeK/3WISEFixedAssetsManagementStatementThecopyrightofthisdocumentisownedbyKingdeeSoftware(China)Co.,Ltd.Nopartofthisdocumentmaybealtered,reproduced,excerpted,translated,reprintedorrewritteninanyformorbyanymeanswithoutthepriorwrittenconsentofKingdee.KingdeeSoftware(China)Co.,Ltd.PrefaceThemanualisorganizedinthefollowingsectionsthataredesignedtohelpyoueffectivelyusetheFixedAssetsmodule: GeneralDescription Instructions Procedures Functions&Features SystemSettingsThePrefaceinstructsyouhowtoaccessadditionalusefulinformationandformatconventions.TargetReadersThismanualisintendedforuserswhohaveextensiverelatedexperienceandexpertise,andwhoarealreadyfamiliarwiththebasicsoftheKingdeeK/3system.Beforefirsttimeuse,werecommendthatyouattendoneormoreofourtrainingprograms.Formoreinformationregardingtraining,pleasecontactyourlocalKingdeeoffice.Tolearnmoreaboutthesystem’sdetailssuchasuserinterfaces,pleasefamiliarizeyourselfwiththeKingdeeK/3systemandtheMSSQLSERVER,andreadthetechnicaldocumentationthatcomeswiththeKingdeeK/3systemthoroughly.SourcesofRelevantInformationYoucanaccessourservicesorrequesthelpthroughthefollowingchannels.1.OnlineTokeepuptodatewithourlatestKingdeeK/3products,applicationsandsolutions,pleasevisitourwebsiteathttp://www.kingdee.com/.2.Pre-salesConsultingTomeetenterprises’developmentandmanagementneeds,weprovidemanagementconsultationandsolutions,helpingenterprisestomaketherightdecisionsrapidly.3.ProductTrainingTostayattheforefrontoftechnologicalandmanagementinnovation,Kingdeeiscommittedtoprovidingcustomerswithholisticindustrialsolutions.Inadditiontoitswiderangeofqualityproducts,Kingdeealsoofferscomprehensivetraining,helpinguserstoquicklydeploytheirsoftwareapplications.4.ConsultingBasedontheextensiveexperienceofmorethan10,000globalcustomers,advancedmanagementideasandmanagementsoftwareapplications,KingdeehasdevelopeditsGoldenFingerImplementationMethodology,asoftwareapplicationmethodthatreflectsChina’sactualsituation.KingdeewishestohelpyouincreasesuccessbyleveragingoursolidexperienceandexpertiseinenterprisemanagementandITtechnology.5.FieldSupportOurqualifiedprofessionalsarealwaysreadytodiscussfacetofaceanyissuesyoumayhave,andtoconductfieldresearchandanalysistoworkouttherightsolutionimmediately.6.CRMServiceByutilizingtheKingdeeEAS-CRM,apowerfulcustomerrelationshipmanagementsystem,Kingdeehasestablishedacomprehensivecustomerinformationmanagementlibrary,enablingKingdeetosolvecustomers’problemsimmediately.Bymaintaininganextensivecustomerrecord,weareabletoprovidelong-term,sustainable,andefficientservices.7.CSPServiceKingdeereliesonitsyearsofexperienceandstate-of-the-artmanagementpracticestoprovideanintegratedCSPservicethatbestsuitscustomers’need.Astheindustry’smostholisticservice,theCSPisdistinguishedbyafullrangeoffeaturesthatbuildonKingdee’scutting-edgetechnologyandprofessionalserviceteam.8.CallCenterThroughourcustomercallcenter,weprovideyouwithanattentiveserviceandrespondtoyourquestionsandconcernsquickly.9.PersonalizedServiceInresponsetocustomerdemandsforpersonalizedservicesweprovidecustomizedsolutionstogetherwithourpartners,andutilizeallavailableresourcestoofferyoufull-featuredapplications.10.ConvenientServiceAsaproviderofbothsolutionsandproducts,weofferyoueasyaccesstoourservices,removingthedifficultyofselectingfromawiderangeofsolutions,whileensuringthecompatibilityandintegrityofourservice.11.PartnershipWearelookingtoforgestrategicpartnershipswithotherITindustryleadersinordertoprovideyouwithanextensivearrayofservices,includingenterprisemanagementconsulting,systemsintegration,andtraining.InadditiontoKingdee’sbroadserviceportfolio,youcanalsogainaccesstoservicesofferedbyKingdee’spartners.12.UpgradeOurupgradeservicecanprotectyourvalue-addedinvestmentoverthelongterm,andcost-effectivelyupgradeyoursystem.ProductDesignInspiredbythebasemanagementphilosophy,KingdeeK/3incorporatesrobustmanagementcapabilitiesandproceduresincludingbusinessflowplanningandorganization,andcoordinationacrosstheservicevaluechain.Intermsofstrategicmanagement,thesystemfocusesonenterprises’masterdata,basicbusinessflows,internalcontrol,knowledgemanagement,andemployeeconduct.Additionally,itprovidestheabilitytosupplyalltheinformationrequiredfordecision-makingthroughoutstrategicmanagementproceduresbyutilizingawidevarietyoftoolsandmethods.Itmonitorstheproblemsarisingoutofstrategyimplementationinrealtime,thushelpingenterprisestosharpentheircompetitiveedge.Asacornerstoneofanenterprise'scontinuousmanagementpractice,basemanagementdetermineswhetheritsstrategicobjectivescanberealizedandwhetheritsdevelopmentisreallysustainable.Thismanagementpracticefeaturesprocessmanagement,becauseitprovidesfirst-handdocumentsthatcantrulyreflectbusinessproceduresandhelpsmakebusinessandstrategicdecisionsthroughrationalknowledge.AboutKingdeeKingdeeInternationalSoftwareGroupCompanyLimitedisaleadingproviderofbusinesssoftwareande-businessapplicationsolutionsintheAsia-Pacificregion.ItisoneofthefastestgrowingISVintheglobalsoftwaremarket,andaleadingcompanyintheChinesesoftwareindustry.ThesoftwareproductsdevelopedandsoldbyKingdeeincludebusinessmanagementsoftwarethatmeetsbusinessmanagementdemandsofthefast-growingnewmarket,e-businessapplicationsoftwarethatoffersservicesviatheInternet,andmiddlewaresoftwareusedbyenterprisestoestablishe-businessplatforms.Kingdeealsoprovidescustomersgloballywithsoftware-relatedmanagementconsulting,implementation,andtechnicalservices.Kingdee’sunique’fastconfiguration,fastimplementation,fastapplication,fasteffect‘globalizedproductandservicepositioningcanhelpcustomerscalmlymeetthechallengeoftheuncertaincommercialenvironment,realizetheperfectcombinationofbusinessflowandITtechnology,carryouteffectivemanagementinnovationandensurerapid,sustainableandhealthyorganizationalgrowth.KingdeeInternationalSoftwareGroupCompanyLimitedisthecreatorofChina’sfirstaccountingsoftwarebasedonWINDOWS,thefirstpureJAVAmiddlewaresoftware,andthefirstthree-tierERPsystembasedontheInternet.KingdeeK/3isthebusinesssoftwareenterprisewiththehighestoccupationratiointheERPmarketamongChina’ssmallandmedium-sizedenterprises.InOctober2004,Kingdeeformallyreleaseditsnewgenerationproduct-theKingdeeEAS4.0(KingdeeEnterpriseApplicationSuite).KingdeeEASbasesitselfuponKingdeeBOS-thecommercialoperationsystemindependentlyresearchedanddevelopedbyKingdee.Ittargetslargeandsmall-sizedenterprises,adoptsthenewestERPIImanagementideasandintegrateddesign.Itiscomposedofover50applicationmodulesandcoversthemanagementfunctionforanenterprise’sinternalresources,supplychain,customerrelationships,knowledge,andcommercialintelligence.Itrealizesbusinesscoordinationamongenterprisesandtheapplicationintegrationofe-business.FormatConventions GeneralFormatFormatDescriptionArialCharacterTextInputMessageItalicPromptMessage AgreementofGraphicalInterfaceFormatFormatDescriptionBoldWindowname.Generalmenuitemordendritestructuremenuitem.Buttoninthewindow.Optionintheform.->Continuousselectionofmenuanditssubmenuordendritestructure. AgreementofKeyboardOperationFormatDescriptionKey1AkeyofthekeyboardKey1+Key2Presstwokeyssimultaneously. AgreementofMouseActionFormatDescriptionClickLeftclickmousetoclickonanobject.Double-clickLeftclickmousetwicetoopenanobject.Right-clickSelectanobjectandclicktherightmousebutton.Drag-dropLeftclickmouseonobject.Donotreleaseuntiltheobjectisdraggedtothedesiredposition. SpecialSignsFormatDescriptionCautionProvidesassistanceandcallsuser’sattentiontouseitwithcaution.NoteProvidessomeimportantdescriptions.ExampleGivesanexamplesothatuserscanunderstandclearly.PreconditionReferstoanoperationthatmustbecompletedbeforeyoutakethenextstep.DefinitionDefinesfinancialorcomputertermsmentionedinthedocument.DescriptionofSymbolsofFlowChartThismanualusesEPC(Event-driven-ProcessChain)todepictthemainbusinessflow.Throughconnectingtoeventandtask,userscansetupacomplicatedbusinessflowmoduleandconductananalysis.EPCnotonlyusesintelligiblesymbolsandlanguagetohelpusersandconsultantsdescribethebusinessinformationsystem,butalsointegratesorganizationalstructure,function,dataandinformationflow.TheEPCmodulecandemonstratehowtheinterruptionoftaskchainandliabilitychainaffectsacompany’sabilitytooptimizeitsbusinessflow.Bymatchingtheorganizationwitheachtask,userscanconvenientlyidentifywhichdepartmentorpostisinvolvedwhereintheflow.SeethetablebelowforadescriptionofthesymbolsmentionedintheEPCchart:NamDesExaeIconcribes/DefinesmpleEventActuactsRecorigivoucalstate.Oppositelyasaneventtrigger.eivingnalherFunctionsConstateNewversionfrominitialtofinalstate.VoucherOrgUnitanizationEnteAccFinaDeprprisestructure.ountantinncialartmentReabusimatAcclworldobject(e.g,nessobject,anderialobject).ountInfoMatResObjermation,erial,ourcectPrecbetwconn(navVouhanprocedencerelationshipeendifferentectionflowsigationassistance).cherdlingedureRouteLogiOpeChacrationalracterXORVVLogieven“XOexclmult“V”:relati“^”:relaticrelationshipbetweentandfunctionorflow.R”:Onehastomakeusivechoicefromipleflows.Itstandslfor“or”on.Itstandsfor“and”on.PrecdepbetworflControlFlowedenceandlogicendencyrelationshipeeneventandfunctionow.DefiwrittInfoFlowMatCircrmation,erialsulationneswhetherafunctionberead,alteredorenintodata.canAlloResOrgUniWhiresoprocorflocationofource,anizationtchunit(staff)orurcecanbeusedtoessacertainfunctionw.FeedbackThankyouforusingourproductandusermanual.Thismanualisdeliveredtogetherwithafeedbackform.Itwouldbehighlyappreciatedifyouwouldgiveusyouropinionsandsuggestionsonourproductorusermanual.PleasesendtheformtoourlocalKingdeeofficeorfaxittoK/3ProductDepartmentat+86-755-26615016.Kingdeeislookingforwardtohearingyourviews.TableofContentsChapter1OverviewofThisModule.11.1AboutThisModule..11.2ModuleLocationinK/3ERPSystem..31.3InterfacingwithOtherModules.4Chapter2MajorBusinessWorkflowsandDescriptions..72.1GeneralFlowofThisModule..72.2ModuleInitialization..72.3FixedAssetAddition..102.4FixedAssetTransition.122.5FixedAssetDisposal.142.6ClosingProcessing.16Chapter3ModuleInitialization.193.1InitializationFlow.193.2OperationInstruction.19Chapter4FixedAssetsApplication..594.1AddingDocuments..594.2DocumentList.64Chapter5MaintenanceofFixedAssets..715.1AssetsApplicationTransferringtoFixedAssetsCard..715.2AddingaCard.755.3EditingaCard.815.4SynchronizingaCard..815.5CheckingaCard.865.6QueryingaCard..86Chapter6TransitionHandlingofFixedAssets..896.1TransitionofFixedAssets.896.2DevaluationProvisionofaFixedAsset..916.3SplittingaCard..956.4DisposingFixedAssets.966.5TransferringfromFixedAssetstoInvestment-BasedRealEstate.98Chapter7EquipmentRepair..997.1AddinganEquipmentRepairRecordForm..997.2QueryinganEquipmentRepairRecordForm..100Chapter8DepreciationManagement..1038.1ManagingWorkload..1048.2ReservingDepreciation.1058.3ManagingDepreciation.105Chapter9SpecialHandlingforAdministrativeUnits.1079.1OverviewofHandlingintheModule.1079.2TransactionHandling..1089.3ReservingtheMaintenanceFund.111Chapter10AccountingofFixedAssets.11310.1SettingVoucherManagementOptions.11310.2VoucherTemplate.11510.3GenerateVouchers.11810.4VoucherQuery..122Chapter11ClosingProcess.12311.1AutomaticReconciliation.12311.2Month-EndClosing..124Chapter12QueryandReport..12512.1OverviewofQueryOperations.12512.2AssetsList.12812.3FixedAssetsValueVariationReport.12812.4QtyStatistics.12912.5FixedAssetsExpiryDetails..12912.6DisposalResult.12912.7AuxiliaryEquipmentDetails..12912.8EquipmentMaintenanceFundProvision..13012.9FixedAssetsVariationandBalanceReport.13012.10DepreciationExpensesAllocationReport..13112.11FixedAssetsSubledger..13112.12DepreciationDetails..13112.13DepreciationSummary.13212.14AssetsCompositionReport..13212.15TransitionHistoryRecord.13212.16DepreciationComparisonReport.13212.17QueryTotalWorkload.133Chapter13SystemTools.13513.1ImportandExportofMasterData..13513.2ImportandExportofStandardCards.13613.3TemplatePrintingSettings..139AppendixAGlossary..141AppendixBFeedbackForm.143UserManualforKingdeeK/3V14.2FixedAssetsManagementChapter1OverviewofThisModuleChapter10BOverviewofThisModule1.115BAboutThisModuleBasedonfixedassetcardmanagement,theKingdeeK/3FixedAssetsmodule(hereinafterreferredtoasthemodule)helpsenterprisesmanagefixedassetsinanall-aroundway(includingfixedassetaddition,disposalandtransition),reservesdepreciationinaccordancewithnationalaccountingstandards,andperformsaccountingofdepreciation-relatedfundprovisionandallocation.Italsohelpsthemanagementofanenterprisehaveacomprehensiveknowledgeofquantitiesandvaluesofcurrentfixedassetsinthisenterprise,tracetheusestateoffixedassets,enhanceenterpriseassetmanagementandimprovetheassetutilization.Itsspecificfunctionsinvolve:●Advancedmulti-categoryandmulti-levelmanagement●Flexiblecustomizationoffixedassetcards●Strongdefinitionoffixedassetdepreciationmethods●Completetransactionhandlingoffixedassets●Multi-anglereportqueryandanalysis●Cardimport/export●Transactionhandlingofinvestment-basedrealestate●Fixedassetmanagementofnon-profitorganizations1.1.173BAdvancedMulti-categoryandMulti-levelManagementThemoduleprovidesmulti-levelmanagementformasterdataoffixedassets(suchasthefixedassettransitioncategory,usestatuscategory,cardcategoryandcardlocation)inatreestructure.Youcanmakeclassifiedsummaryqueryoffixedassetsbydifferentcategories,ormakehierarchicalsummaryqueryoffixedassetsbylevelofcategories,tosatisfyenterprises’requirementformulti-anglemanagementandqueryoffixedassets.1.1.274BFlexibleCustomizationofFixedAssetCardsBasedon26fixedassetcardssetbeforehand,themoduleprovidescustomfields,tomeetspecialdemandsofanenterpriseforfixedassetinformationrecords.Forexample,youcancustomizethePicturefieldonthefixedassetcardtoinsertthepicturecorrespondingtothefixedassetintothisfieldasanattachment,sothatyoucaninvokethispictureatanymomentforreference.-1-Chapter1OverviewofThisModuleUserManualforKingdeeK/3V14.2FixedAssetsManagement1.1.375BStrongDefinitionofFixedAssetDepreciationMethodsThemoduleprovidesnotonlycommondepreciationmethods(includingStraight–LineMethod,WorkloadManagement,Sum-of-the-Years-DigitsMethodandDoubleDecliningBalanceMethod)offixedassetsforyourselection,butalsocustomdepreciationmethodstosatisfyenterprises’demandsfordepreciationofspecialassets.Inaddition,themoduleprovidesnewly-createddynamicdepreciationmethods,includingDynamicDoubleDecliningBalanceMethod,TotalDynamicYearsMethodandDynamicWorkloadManagement.Thesemethodsensurethecontinuityofdepreciationvaluesinthepreviousandlaterperiodswithoutchangingtheoriginalaccelerateddepreciationmethodwhentheoriginalvalueofthefixedassetsorsuchdepreciationfactorsasaccumulateddepreciationandservicelifechange.1.1.476BCompleteTransactionHandlingofFixedAssetsThemoduleenablesyoutoprocessfixedassetsinanall-aroundway,containingaddition,transition,disposal,reservefordepreciationandexpenseamortization,whicharedetailedasfollows:Fixedassetaddition:Handletransactionssuchasfixedassetaddition,investmentreceipt,donationreceipt,financinglease-in,transfer-inofengineeringunderconstructionandotheradditionmode,andautomaticallyperformrelevantaccounting.Fixedassettransition:Handletransactionssuchasfixedassetdisposal,assetappraisal,importantassetrevaluation,importantassetupdate/reconstructionandothertransitionoffixedassets,andautomaticallyperformrelevantaccounting.Reservefordepreciationandexpenseamortization:Automaticallycompletedepreciationexpenseprovisionaccordingtoyourdepreciationmethodanddepreciationmasterdataonthefixedassetcard,andgeneratevouchersofreservefordepreciationandexpenseamortization.1.1.577BMulti-angleReportQueryandAnalysisThemoduleenablesyoutomakecombinedqueryforfixedassetsbyrandomcombinationofvariousconditions(suchasdepartment,category,location,economicpurpose,transitionandusestatus).Italsohelpsenterpriseswithassetstatisticanalysisandanalysisofvariousassetdepreciationexpenses/costs,andprovidesenterpriseswithdecision-makinggroundsforfixedassetinvestment,maintenanceandrepair.1.1.678BCardImport/ExportThemoduleenablesyoutoprepareforfixedassetdataoutsidethemoduleandimportthemintothemodule,toimplementsmoothswitchordatabaseA/Csetcarry-forward,realizefastexecution,andminimizeyoursystemapplicationrisk.1.1.779BTransactionHandlingofInvestment-basedRealEstateThemoduleprovidesoverallsupportfortransactionsrelatedtoinvestment-basedrealestate,containingconfirmation,originalmeasurement,subsequentmeasurement,transferanddisposalofinvestment-basedrealestate.-2-UserManualforKingdeeK/3V14.2FixedAssetsManagementChapter1OverviewofThisModule1.1.880BFixedAssetManagementofNon-profitOrganizationsThemoduleisapplicablenotonlytoenterprises,butalsotonon-profitorganizations.ThemoduleprovidestheNoDepreciation(EntireSystem)parameter,maintenancefundprovision/offset,andqueryreportsforrelevantmaintenancefunds,tomeettheaccountingstandardsandspecialrequirementsofnon-profitorganizations.1.216BModuleLocationinK/3ERPSystemFigure1-1GeneralDiagramoftheK/3System-3-Chapter1OverviewofThisModuleUserManualforKingdeeK/3V14.2FixedAssetsManagement1.317BInterfacingwithOtherModulesThemodulecanbeusedindependentlyorworkwithothermodulestoestablishacompletesystemforfixedassetsmanagementandaccounting.Figure1-2showstheinterfacerelationshipbetweentheFixedAssetsmoduleandothermodules.Figure1-2SystemInterfaceDiagram1.3.181BInterfacingwithGeneralLedgerInthemodule,theinitialbalancegeneratedduringfixedassetinitializationcanbetransferredtotheGeneralLedgermoduleasthatofafixedassetrelatedaccount.Fixedassetaddition,transition,disposal,reservefordepreciationandexpenseamortizationcanautomaticallygeneratevouchers,whicharetransferredtotheGeneralLedgermodule.1.3.282BInterfacingwithCostManagementTheCostManagementmodulecanimportdepreciationexpensedatafromtheFixedAssetsmodule,togeneratedepreciationelementexpensesofcostobjects.1.3.383BInterfacingwithReportIntheReportmodule,youcanusetheaccessformulaFOG_PA()foraccesstotheFixedAssetsmodule,thusworkingoutfixedassetmanagementreportsyouwant.1.3.484BInterfacingwithEquipmentManagementIfassetsareselectedfromequipmentpropertiesofequipmentprofileintheEquipmentManagementmodule,youcanselecttogeneratetheequipmentprofileontheexistingfixedassetcard.-4-UserManualforKingdeeK/3V14.2FixedAssetsManagementChapter1OverviewofThisModule-5-1.3.585BInterfacingwithConstructioninProgressFixedAssetscardswillbegeneratedwhenapplicationsfortransferringconstructioninprogresstofixedassetshavebeenapproved,whichisthelastprocedureofconstructioninprogress.UserManualforKingdeeK/3V14.2FixedAssetsManagementChapter2MajorBusinessWorkflowsandDescriptionsChapter2MajorBusinessWorkflowsandDescriptions2.118BGeneralFlowofThisModuleFlowChart2-1GeneralFlowofThisModule2.219BModuleInitialization2.2.186BFlowChart-7-Chapter2MajorBusinessWorkflowsandDescriptionsUserManualforKingdeeK/3V14.2FixedAssetsManagementFlowChart2-2FlowChartofModuleInitialization2.2.287BBusinessWorkflowDescriptionTargetSetmasterdataofthemodule,andenterBoPdataandhistorycardsinthestartupperiod,toensurenormaloperationofFixedAssetsinlaterperiods.-8-UserManualforKingdeeK/3V14.2FixedAssetsManagementChapter2MajorBusinessWorkflowsandDescriptionsBack-groundIfthemoduleisusedforthefirsttime,youneedtoinitializethemodulebeforestartingupthemodulefortransactionhandling.Ifthemodulehasbeenusedformanyyears,youneedtocarryforwardtoanewA/Csetfortransactionhandling,andinitializethemodulebeforeformallyusingthenewA/Cset.ScopeofApplicationYoumustinitializethemodulebeforeroutinetransactionhandling.No.HandlingDescriptionsResponsibleDept.PersoninChargeAddinganA/Cset:Afterinstallationofthemodule,youcanaddanA/CsetinA/CSetManagementoftheapplicationserverandsetpropertiesofthisA/Cset,todetermineA/Csetinformationsuchasdepartment,reportingcurrencyandfiscalperiod.Afterpropertiesareset,youcanformallystartuptheA/Cset.InformationDept.Systemadministrator1Settingsystemparameters:AfterstartinguptheA/Cset,youneedtosetparametersofthemodule.Notethatthesystemparametershallbesetinaccordancewithenterprisemanagementregulations,andtheparametersettinghasanimpactonthefuturebusinessworkflowandhandlingmodeofthemodule.AssetManagementDept.Assetadministrator23Settingmasterdata:Youneedtosetmasterdataoffixedassets,includingmasterdatapeculiartofixedassets(suchastransition,usestatus,depreciationmethod,cardcategory,location,depreciationpolicyandassetgroup)andcommonmasterdata(suchasaccountanddepartment)ofthemodule.Ifthemoduleisusedforthefirsttime,youneedtoentermasterdatamanually.Inthecaseofcarry-forwardtoanewA/Cset,youcanimportmasterdatafromtheoldA/CsetintothenewA/Cset.AssetManagementDept.Assetadministrator4Enteringhistorycards:Withmasterdata,youcanentertheexistingfixedassetcardbeforestartupintothemodule.Ifanenterprisehaselectronicfilesoffixedassets,theenterprisecaneditfixedassetcarddatathroughExcelandthenimportthemintotheA/Cset.Inthecaseofcarry-forwardtoanewA/Cset,youcanimportthestandardcardfromtheoldA/CsetintothenewA/Cset.AssetManagementDept.Assetadmini.
