UserManualforKingdeeK/3PurchaseManagementStatementThecopyrightofthisdocumentisownedbyKingdeeSoftware(China)Co.,Ltd.Nopartofthisdocumentmaybealtered,reproduced,excerpted,translated,reprintedorrewritteninanyformorbyanymeanswithoutpriorwrittenconsentofKingdee.KingdeeSoftware(China)Co.,Ltd.PrefaceThemanualisorganizedinthefollowingsectionsthataredesignedtohelpyoueffectivelyusethePurchasemodule:GeneralDescriptionInstructionsProceduresFunctions&FeaturesSystemSettingsThePrefaceinstructsyouhowtoaccessadditionalusefulinformationandformatconventions.TargetReadersThismanualisintendedforuserswhohaveextensiverelatedexperienceandexpertise,andwhoarealreadyfamiliarwiththebasicsoftheKingdeeK/3system.Beforefirsttimeuse,werecommendthatyouattendoneormoreofourtrainingprograms.Formoreinformationregardingtraining,pleasecontactyourlocalKingdeeoffice.Tolearnmoreaboutthesystem’sdetailssuchasuserinterfaces,pleasefamiliarizeyourselfwiththeKingdeeK/3systemandtheMSSQLSERVER,andreadthetechnicaldocumentationthatcomeswiththeKingdeeK/3systemthoroughly.SourcesofRelevantInformationYoucanaccessourservicesorrequesthelpthroughthefollowingchannels.OnlineTokeepuptodatewithourlatestKingdeeK/3products,applicationsandsolutions,pleasevisitourwebsiteathttp://www.kingdee.com/.Pre-salesConsultingTomeetenterprises’developmentandmanagementneeds,weprovidemanagementconsultationandsolutions,helpingenterprisestomaketherightdecisionsrapidly.ProductTrainingTostayattheforefrontoftechnologicalandmanagementinnovation,Kingdeeiscommittedtoprovidingcustomerswithholisticindustrialsolutions.Inadditiontoitswiderangeofqualityproducts,Kingdeealsoofferscomprehensivetraining,helpinguserstoquicklydeploytheirsoftwareapplications.ConsultingBasedontheextensiveexperienceofmorethan10,000globalcustomers,advancedmanagementideasandmanagementsoftwareapplications,KingdeehasdevelopeditsGoldenFingerImplementationMethodology,asoftwareapplicationmethodthatreflectsChina’sactualsituation.KingdeewishestohelpyouincreasesuccessbyleveragingoursolidexperienceandexpertiseinenterprisemanagementandITtechnology.FieldSupportOurqualifiedprofessionalsarealwaysreadytodiscussfacetofaceanyissuesyoumayhave,andtoconductfieldresearchandanalysistoworkouttherightsolutionimmediately.CRMServiceByutilizingtheKingdeeEAS-CRM,apowerfulcustomerrelationshipmanagementsystem,Kingdeehasestablishedacomprehensivecustomerinformationmanagementlibrary,enablingKingdeetosolvecustomers’problemsimmediately.Bymaintaininganextensivecustomerrecord,weareabletoprovidelong-term,sustainable,andefficientservices.CSPServiceKingdeereliesonitsyearsofexperienceandstate-of-the-artmanagementpracticestoprovideanintegratedCSPservicethatbestsuitscustomers’need.Astheindustry’smostholisticservice,theCSPisdistinguishedbyafullrangeoffeaturesthatbuildonKingdee’scutting-edgetechnologyandprofessionalserviceteam.CallCenterThroughourcustomercallcenter,weprovideyouwithanattentiveserviceandrespondtoyourquestionsandconcernsquickly.PersonalizedServiceInresponsetocustomerdemandsforpersonalizedservicesweprovidecustomizedsolutionstogetherwithourpartners,andutilizeallavailableresourcestoofferyoufull-featuredapplications.ConvenientServiceAsaproviderofbothsolutionsandproducts,weofferyoueasyaccesstoourservices,removingthedifficultyofselectingfromawiderangeofsolutions,whileensuringthecompatibilityandintegrityofourservice.PartnershipWearelookingtoforgestrategicpartnershipswithotherITindustryleadersinordertoprovideyouwithanextensivearrayofservices,includingenterprisemanagementconsulting,systemsintegration,andtraining.InadditiontoKingdee’sbroadserviceportfolio,youcanalsogainaccesstoservicesofferedbyKingdee’spartners.UpgradeOurupgradeservicecanprotectyourvalue-addedinvestmentoverthelongterm,andcost-effectivelyupgradeyoursystem.ProductDesignInspiredbythebasemanagementphilosophy,KingdeeK/3incorporatesrobustmanagementcapabilitiesandproceduresincludingbusinessflowplanningandorganization,andcoordinationacrosstheservicevaluechain.Intermsofstrategicmanagement,thesystemfocusesonenterprises’masterdata,basicbusinessflows,internalcontrol,knowledgemanagement,andemployeeconduct.Additionally,itprovidestheabilitytosupplyalltheinformationrequiredfordecision-makingthroughoutstrategicmanagementproceduresbyutilizingawidevarietyoftoolsandmethods.Itmonitorstheproblemsarisingoutofstrategyimplementationinrealtime,thushelpingenterprisestosharpentheircompetitiveedge.Asacornerstoneofanenterprise'scontinuousmanagementpractice,basemanagementdetermineswhetheritsstrategicobjectivescanberealizedandwhetheritsdevelopmentisreallysustainable.Thismanagementpracticefeaturesprocessmanagement,becauseitprovidesfirst-handdocumentsthatcantrulyreflectbusinessproceduresandhelpsmakebusinessandstrategicdecisionsthroughrationalknowledge.AboutKingdeeKingdeeInternationalSoftwareGroupCompanyLimitedisaleadingproviderofbusinesssoftwareande-businessapplicationsolutionsintheAsia-Pacificregion.ItisoneofthefastestgrowingISVintheglobalsoftwaremarket,andaleadingcompanyintheChinesesoftwareindustry.ThesoftwareproductsdevelopedandsoldbyKingdeeincludebusinessmanagementsoftwarethatmeetsbusinessmanagementdemandsofthefast-growingnewmarket,e-businessapplicationsoftwarethatoffersservicesviatheInternet,andmiddlewaresoftwareusedbyenterprisestoestablishe-businessplatforms.Kingdeealsoprovidescustomersgloballywithsoftware-relatedmanagementconsulting,implementation,andtechnicalservices.Kingdee’sunique’fastconfiguration,fastimplementation,fastapplication,fasteffect‘globalizedproductandservicepositioningcanhelpcustomerscalmlymeetthechallengeoftheuncertaincommercialenvironment,realizetheperfectcombinationofbusinessflowandITtechnology,carryouteffectivemanagementinnovationandensurerapid,sustainableandhealthyorganizationalgrowth.KingdeeInternationalSoftwareGroupCompanyLimitedisthecreatorofChina’sfirstaccountingsoftwarebasedonWINDOWS,thefirstpureJAVAmiddlewaresoftware,andthefirstthree-tierERPsystembasedontheInternet.KingdeeK/3isthebusinesssoftwareenterprisewiththehighestoccupationratiointheERPmarketamongChina’ssmallandmedium-sizedenterprises.InOctober2004,Kingdeeformallyreleaseditsnewgenerationproduct-theKingdeeEAS4.0(KingdeeEnterpriseApplicationSuite).KingdeeEASbasesitselfuponKingdeeBOS-thecommercialoperationsystemindependentlyresearchedanddevelopedbyKingdee.Ittargetslargeandsmall-sizedenterprises,adoptsthenewestERPIImanagementideasandintegrateddesign.Itiscomposedofover50applicationmodulesandcoversthemanagementfunctionforanenterprise’sinternalresources,supplychain,customerrelationships,knowledge,andcommercialintelligence.Itrealizesbusinesscoordinationamongenterprisesandtheapplicationintegrationofe-business.CompilationAgreementAgreementofGeneralFormatFormatDescriptionArialCharacterTextInputMessageItalicPromptMessageAgreementofGraphicalInterfaceFormatFormatDescriptionWindowname.Generalmenuitemordendritestructuremenuitem.Buttoninthewindow.BoldOptionintheform.->Continuousselectionofmenuanditssubmenuordendritestructure.AgreementofKeyboardOperationFormatDescriptionKey1AkeyofthekeyboardKey1+Key2Presstwokeyssimultaneously.AgreementofMouseActionFormatDescriptionClickLeftclickmousetoclickonanobject.Double-clickLeftclickmousetwicetoopenanobject.Right-clickSelectanobjectandclicktherightmousebutton.Drag-dropLeftclickmouseonobject.Donotreleaseuntiltheobjectisdraggedtothedesiredposition.SpecialSignsFormatDescriptionCautionProvidesassistanceandcallsuser’sattentiontouseitwithcaution.NoteProvidessomeimportantdescriptions.ExampleGivesanexamplesothatuserscanunderstandclearly.PreconditionReferstoanoperationthatmustbecompletedbeforeyoutakethenextstep.DefinitionDefinesfinancialorcomputertermsmentionedinthedocument.DescriptionofSymbolsofFlowChartThismanualusesEPC(Event-driven-ProcessChain)todepictthemainbusinessflow.Throughconnectingtoeventandtask,userscansetupacomplicatedbusinessflowmoduleandconductananalysis.EPCnotonlyusesintelligiblesymbolsandlanguagetohelpusersandconsultantsdescribethebusinessinformationsystem,butalsointegratesorganizationalstructure,function,dataandinformationflow.TheEPCmodulecandemonstratehowtheinterruptionoftaskchainandliabilitychainaffectsacompany’sabilitytooptimizeitsbusinessflow.Bymatchingtheorganizationwitheachtask,userscanconvenientlyidentifywhichdepartmentorpostisinvolvedwhereintheflow.SeethetablebelowforadescriptionofthesymbolsmentionedintheEPCchart:NameIconDescribes/DefinesExampleEventActualstate.Oppositelyactsasaneventtrigger.ReceivingoriginalvoucherFunctionsConversionfrominitialstatetofinalstate.NewVoucherOrganizationUnitEnterprisestructure.AccountantinFinancialDepartmentInformation,Material,ResourceObjectRealworldobject(e.g.,businessobject,andmaterialobject).AccountRoutePrecedencerelationshipbetweendifferentconnectionflows(navigationassistance).VoucherhandlingprocedureLogicOperationalCharacterLogicrelationshipbetweeneventandfunctionorflow.“XOR”:Onehastomakeexclusivechoicefrommultipleflows.“V”:Itstandsfor“or”relation.“Λ”:Itstandsfor“and”relation.ControlFlowPrecedenceandlogicdependencyrelationshipbetweeneventandfunctionorflow.InformationFlow,MaterialsCirculationDefineswhetherafunctioncanberead,alteredorwrittenintodata.AllocationofResource,OrganizationUnitWhichunit(staff)orresourcecanbeusedtoprocessacertainfunctionorflow.FeedbackThankyouforusingourproductandusermanual.Thismanualisdeliveredtogetherwithafeedbackform.Itwouldbehighlyappreciatedifyouwouldgiveusyouropinionsandsuggestionsonourproductorusermanual.PleasesendtheformtoourlocalKingdeeofficeorfaxittoourK/3ProductDepartmentat+86-755-26615016.Kingdeeislookingforwardtohearingyourviews.TableofContentsStatement.iPreface.iTableofContents.viiChapter1ModuleOverview..11.1AboutThisModule.11.2ModuleLocationinK/3ERPSystem.31.3InterfacingwithOtherModules..4Chapter2BusinessModeandApplication..72.1EnterpriseType..72.2TransactionType.8Chapter3PurchaseManagement.243.1SupplierPriceInformation.243.2SupplierSupplyInformation.623.3MultipleUoMs..743.4LotNo.Management.783.5BarCodeRule.873.6BarCodeAssociation..913.7S/NManagement.943.8AuxiliaryPropertyManagement.1083.9Remarks.1123.10PaymentTerms.1133.11MiscellaneousExpenses..117Chapter4SystemInitializationandSettings..1194.1Initialization.1194.2SystemSettings.1404.3DocumentSettings..1414.4PrintControl.1474.5DocumentType..1484.6SystemOptions.1504.7BusinessWorkflowDesign..1684.8Multi-levelApprovalManagement..173Chapter5PublicFunctions.1815.1PublicFunctionsofDocument.1815.2PublicFunctionsofDocumentsList.2015.3PublicFunctionsofReport.220Chapter6PurchaseRequisition..2296.1DocumentInformationandEntryMethod..2296.2PurchaseRequisitionsList..239Chapter7OrderProcessing..2497.1DocumentInformationandEntryMethod..2507.2PurchaseOrdersList.2617.3PurchaseOrderRelatedReports..2747.4DeliveryNoticesList..287Chapter8MaterialReceiptNotice/InspectionRequisition.2938.1DocumentInformationandEntryMethod..2938.2EntrybyScanningonMaterialReceiptNotice/InspectionRequisition.3048.3MaterialReceiptNotice/InspectionRequisitionsList.307Chapter9PurchaseReceipt.3179.1DocumentInformationandEntryMethods..3189.2EntrybyScanningonPurchaseReceipt.3329.3PurchaseReceiptList..336Chapter10PurchaseInvoice..34910.1DocumentInformationandEntryMethod..35010.2EntrybyScanningonPurchaseInvoice..37710.3PurchaseInvoicesList.38010.4PurchaseInvoiceDetails.39210.5SubcontractExpensesReconciliationStatement..396Chapter11MaterialReturnNotice..39911.1DocumentInformationandEntryMethod..39911.2MaterialReturnNoticesList.409Chapter12ExpenseInvoice.41712.1DocumentInformationandEntryMethod..41712.2PurchaseExpenseInvoicesList..42712.3ReportsRelatedtoPurchaseExpenseInvoices..433Chapter13QueryandReport.43913.1ReportStatistics.43913.2ReportAnalysis..43913.3InventoryQuery.466Chapter14SystemTools..48114.1DocumentCustomizationTool.48114.2QueryAnalysisTool.48114.3TemplatePrintTool..48714.4DataImportandExport..48714.5PermissionManagement.488AppendixAGlossary.493AppendixBFeedbackForm.499UserManualforKingdeeK/3PurchaseManagementChapter1ModuleOverview-1-Chapter1ModuleOverview1.1AboutThisModuleThePurchasemoduleisamanagementsystemthatallowsintegratedimplementationoffunctionssuchasPurchaseRequisition,PurchaseOrder(PurchaseOrder),materialreceipt,purchasereceipt,purchasereturn,PurchaseInvoicehandling,suppliermanagement,priceandsupplierpriceinformationmanagement,ordermanagementandqualityacceptancemanagement.Itcanperformeffectivebidirectionalcontrolandtrackingfortheentireprocessofpurchasechainandcashflow,andimplementperfectenterpriseSCM.Thismodulecanindependentlyperformpurchaseoperations.IncoordinationwiththeA/PmoduleandothermodulesofSCM,itcanprovidecompleteandfullinformationofenterpriseSCMandaccountingmanagement.ThePurchasemoduleischaracterizedby: Flexiblebusinessworkflowhandling Rigorousbusinesscontrol Abundantpurchasemanagementinformation Perfectexpansibility1.1.1FlexibleBusinessWorkflowHandlingThePurchasemoduleadoptsflexibledesignconceptstosatisfyyourabundantandcomplexbusinessrequirements.Indetail:Themodulepresetsfourpurchasehandlingflows,i.e.cashpurchase,creditpurchase,purchasebydropshipandconsignment-inpurchase,satisfyingthehandlingofmostpurchasetransactionsintheenterprise.Themoduleenablesflexibleandconvenientcustomsettingsforbusinessworkflows.Youcanselectdifferentdocumentflowsandsetassociationbetweendocumentsasrequired.Chapter1ModuleOverviewUserManualforKingdeeK/3PurchaseManagement-2-Thepurchaseflowisclear,anddocumentscanbeeithersplitormerged.Thefunctionssuchasbusinesshandling,masshandlingandmanagementofdocumentscanbeimplementedrespectivelyanduniformly;thereby,thebusinesscanbehandledconvenientlyandflexibly.Thedocumentsarerelatedcloselyanddefinedflexibly.Themodulesetsmultiplerelations,suchasdirectassociation,indirectassociation,Three-partyassociation,cross-checkandconnection,satisfyingyourdifferentbusinessrequirements.1.1.2RigorousBusinessControlThePurchasemoduleprovidesmultipleinternalcontrolresources,suchassupplierpriceinformationandsuppliermaterialinformation,ensuringstandardizedenterpriseoperationandpowerfulimplementationofrelatedbusinesspolicies.Forthesupplierprice,themoduleprovidesbasicsupplierpriceandcombinedcomplexsupplierpriceofmaterials,satisfyingrequirementsofenterpriseforflexiblesupplierpricemanagement.Inaddition,themodulealsoprovidestheupperpricelimitcontrolandothercontrolmeans.Forthesuppliermaterialinformation,themoduleprovidesthesettingofcodesandnamescorrespondingtosuppliers.Moreover,themodulecansetquotaproportionofthesamematerialfordifferentsuppliers;thusthesupplierscanbeidentifiedmorescientificallyandreasonably.Fortheavailablequantity,themoduleenablesavailablequantityqueryateachstageofpurchasebusiness,thusprovidingascientificbasisforpurchasedecision-making.1.1.3AbundantPurchaseManagementInformationOnonehand,thePurchasemoduleprovidesappropriateauxiliaryinformationforyouateachbusinessstage.Forexample,youcanquerythereal-timeinventory,availablequantity,supplierprice,historicalsupplierpriceandsupplierA/PinformationonthePurchaseOrder.Suchbusinessinformationcannotonlyhelpyouwithrapidentry,butalsohelpsyouwiththecorrespondingtransactions.Ontheotherhand,themoduleprovidesabundantmanagementreports.ItprovidescorrespondingPurchaseDetails,PurchaseSummariesandBusinessTrackingReports,sothatthebusinessmanagersofeachstagecanquerythecorrespondingbusinessprogressthroughthereports.Inaddition,themoduleprovidesmultipleanalysisreports,suchasSupplierABCAnalysis,SupplierPriceAnalysis,MaterialUserManualforKingdeeK/3PurchaseManagementChapter1ModuleOverview-3-PurchaseABCAnalysisandPurchaseOrderABCAnalysis,assistingmiddle-layermanagerswithdecision-making.1.1.4PerfectExpansibilityAllenterprisesformtheirparticularmanagementmodesduringtheirlong-termdevelopment,andenterprisesindifferentindustrieshavetheirownmanagementfeatures.InimplementingERP,apartofindividualizedmanagementneedstobestandardized,tocomplywiththestandardbusinessworkflowandbusinesstemplate.However,thecharacteristicpartofindividualizedmanagementusuallyplaysanimportantroleinformingenterprises'competitivestrength.Enterpriseshopethattheimportantmanagementtool,ERP,canreflecttheircharacteristics.ThePurchasemoduletakesintoconsiderationindividualizedmanagementofenterprises.Italsoallowsenterprisestocustomizepurchasemasterdata(e.g.supplierandmaterial),documents,businessworkflows,reportsandtemplateprintbasedonastandardflow,soastosatisfytheirindividualizedrequirements.1.2ModuleLocationinK/3ERPSystemFordetails,seeFlowchart1-1.Chapter1ModuleOverviewUserManualforKingdeeK/3PurchaseManagement-4-ActivitySalesandOperationsPlanningPurchaseMgmtImportMgmtPDMMTORepetitivePPKanbanMPSMRPMOSFCRCCPCRPSubcontractEquipmentSalesMgmtExportMgmtDistributionRetailMgmtRetailTerminalCRMOpportunitiesMgmtMarketMgmtQCInventoryA/PG/LCashMgmtReportAssetsPurchaseOnlineBankCostCenterConsolidatedAccountsA/RConsolidatedStatementInventoryAccountingActualCostCostAnalysisABCDailyCostSCMFinanceOrg.PlanningEmployeeMgmtCompetenceModelPerformanceAttendancePayrollRecruitmentTrainingHRMMobileBusinessMobileERPBOSIDEUniversalReportToolDataExchangeToolRemoteDataTransmissionToolSDKBPMStandardCostMBOCapitalBudgetMgmtPortalBusinessMgmtBudgetMgmtExpenseMgmtBIRiskAssessmentSupplierRelationSupplierMgmtSupplierCollaborationOnlineReimbursementExpenseMgmtCustomerMgmtServiceMgmtCustomerPortalVMIFixedAssetsConstruction-in-progressAnalysisInfo&CommunicationConsumablesMobileHRE-mailIMOAInfoPortalDocumentProcessingKnowledgeCenterDocumentCirculationNewsCenterMeetingMgmtDirectoryOnlineForumInternalControlFlowChart1-11.3InterfacingwithOtherModules1.3.1InterfacingwiththeMPS/MRPModuleThePurchaseOrderisoneoftheimportantdocumentsforcalculatingscheduledreceiptsofMPS/MRP.PlannedOrdersoftheMPS/MRPmodulecanbereleasedtogeneratePurchaseRequisitions.UserManualforKingdeeK/3PurchaseManagementChapter1ModuleOverview-5-1.3.2InterfacingwiththeSalesManagementModuleThePurchaseOrderofthePurchasemodulecanbegeneratedaccordingtotheSalesOrdertohandlesales-basedordertransactions,andthePurchaseInvoicecanbegeneratedaccordingtotheSalesInvoicetohandlesales/purchasebydropshiptransactions.1.3.3InterfacingwiththeInventoryManagementModuleThePurchaseReceiptsofthePurchasemoduleisanimportantinventorytransactiondocumentintheInventoryManagementmodule,capableofupdatingthereal-timeinventoryofthecorrespondingmaterial.1.3.4InterfacingwiththeA/PModuleThePurchaseInvoiceinthePurchasemodulecanbedirectlytransferredtotheA/Pmodule,servingasthebasisofA/Pconfirmation.TheExpenseInvoicecanbetransferredtotheA/PmodulewhilebeingsavedtoformOtherPayables.1.3.5InterfacingwiththeInventoryAccountingModuleThePurchaseReceiptinthePurchasemoduleisoneoftheoriginalbasesofreceiptaccounting.Thestock-incostafterreceiptaccountingisbackfilledintheUnitPrice(U/P)ofthePurchaseReceipt,andthePurchaseReceiptafteraccountingistransformedtogeneratethecorrespondingvoucheraccordingtothevouchertemplate.ThePurchaseInvoiceofthePurchasemodulealsoservesasoneoftheoriginalbasesofA/Pconfirmation,andcanbetransformedtogeneratethecorrespondingvoucherpayableaccordingtothevouchertemplate.UserManualforKingdeeK/3PurchaseManagementChapter2BusinessModeandApplication-7-Chapter2BusinessModeandApplication2.1EnterpriseTypeEnterprisescanbedividedintocommercialenterprises,industrialenterprisesandintegratedindustrial&commercialenterprises.Enterprisesofdifferenttypeshandledifferenttransactions.Fordifferententerprisetypes,themoduleprovidesdifferentsolutions.2.1.1ApplicationtoCommercialEnterprisesTocreateacommercialA/Cset,setA/CSetTypetoGeneralCommercialSolution.WhenthetypeofthenewA/Csetiscommercialsolution,themodulesorfunctionsrelatedtomanufacturingmanagement,costmanagement,qualitymanagement,productiondocumentsandOEMmanagementarenotdisplayedontheMainInterfacebydefault.Youcanselectwhethertodisplaymanufacturingmanagement,costmanagementandqualitymanagementinthemaininterfaceeditor.InthecommercialA/Cset,youcansettheparameterInventoryNameasCommoditybyselectingSysSettings->SysSettings->Purchase->SysSettings->SupplyChainGeneralOptions.Inthiscase,inventoriesindocuments,documentslist,andreportscorrespondingtothisA/CsetaredisplayedasCommodity.2.1.2ApplicationtoIndustrialEnterprisesandIntegratedIndustrial&CommercialEnterprisesTocreateastandardSCMA/Cset,setA/CSetTypetoStandardSCMSolution.WhenthetypeofthenewA/CsetisstandardSCMsolution,allthemodulesandfunctionsaredisplayedontheMainInterfacebydefault.YoucanalsosetwhethertodisplayaspecificmoduleintheMainInterfaceeditor.InthestandardSCMA/Cset,theparameterInventoryNameinSysSettings->SysSettings->Purchase->SysSettings->SupplyChainGeneralOptionsissetasMaterialbydefault.Inventoriesindocuments,documentslistandreportsChapter2BusinessModeandApplicationUserManualforKingdeeK/3PurchaseManagement-8-correspondingtothisA/CsetaredisplayedasMaterialbyde.
