UserManualforKingdeeK/3WISEGeneralLedgerStatementThecopyrightofthisdocumentisownedbyKingdeeSoftware(China)Co.,Ltd.Nopartofthisdocumentmaybealtered,reproduced,excerpted,translated,reprintedorrewritteninanyformorbyanymeanswithoutthepriorwrittenconsentofKingdee.KingdeeSoftware(China)Co.,Ltd.-1-Preface Themanualisorganizedinthefollowingsections,helpingyoutoeffectivelyusetheGeneralLedgermodule: GeneralDescription Instructions Procedures Functions&Features SystemSettingsThePrefaceprovidesyouwiththewaytoobtainotherhelpfulinformationaswellastheconventions.TargetReadersThismanualisintendedforuserswhohavesolidworkexperienceandexpertiseintherelatedareaandknowthebasicsoftheKingdeeK/3system.Beforefirsttimeuse,itisrecommendedthatyouattendoneormoreourtrainingprograms.Formoreinformationaboutthetraining,pleasecontactourlocalKingdeeoffice.Tolearnmoredetailsaboutthesystem,suchasuserinterfaces,pleasefamiliarizeyourselfwiththeKingdeeK/3systemandtheMSSQLSERVER,andreadthetechnicaldocumentationthatcomeswiththeKingdeeK/3system.SourcesofRelevantInformationYoumayacquaintyourselfwithoursystemandgetserviceandhelpthroughthefollowingchannels.1.OnlineTokeepyourselfuptodatewithourlatestKingdeeK/3products,applicationsandsolutions,pleasevisitourwebsiteathttp://www.kingdee.com/.2.Pre-saleConsultingTomeetenterprises’developmentandmanagementneeds,weprovidemanagementconsultationandsolutions,helpingenterprisestomakequickandrightdecisions.3.ProductTrainingTostayattheforefrontoftechnologicalandmanagementinnovations,Kingdeeiscommittedtoprovidingcustomerswithholisticindustrialsolutions.Inadditiontoitswiderangeofqualityproducts,Kingdeealsoofferscomprehensivetraining,helpinguserstoquicklydeploytheirsoftwareapplications.4.ConsultingBasedontheextensiveexperienceofmorethan10,000customersaswellasadvancedmanagementideasandmanagementsoftwareapplicationsworldwide,KingdeehasdevelopedGoldenFingerImplementationMethodology,asoftwareapplicationmethodologythatsuitsChina’sactualsituation-.KingdeehasnohesitationinhelpingyouachievemoresuccessbyleveragingitssolidexperienceandexpertiseinenterprisemanagementandITtechnology.5.FieldSupportOurqualifiedprofessionalsarealwaysreadytodiscusswithyoufacetofaceaboutanyissuesandconductfieldresearchandanalysistoworkoutarightsolutionimmediately.6.CRMServiceByutilizingtheKingdeeEAS-CRM,apowerfulcustomerrelationshipmanagementsystem,Kingdeehasestablishedacomprehensivecustomerinformationmanagementlibrary,enablingKingdeetosolvecustomers’problemsimmediately,tomaintainanexhaustivecustomerrecordandtoprovidecustomerswithlong-term,sustainable,efficientservices.7.CSPServiceKingdeereliesonitsyearsofexperienceandstate-of-the-artmanagementpracticestoprovideintegratedCSPservicethatbestsuitscustomers’need.Astheindustry’smostholisticservice,theCSPisdistinguishedbyafullrangeoffeaturesthatbuildonKingdee’scutting-edgetechnologyandprofessionalserviceteam.8.CallCenterThroughcustomercallcenter,weprovideyouwithattentiveserviceandrespondtoyourquestionsandconcernsquickly.9.PersonalizedServiceInresponsetocustomers’needforpersonalizedservice,weprovidecustomizedserviceandutilizealltheresourcesavailabletoofferyoufull-featuredapplicationstogetherwithourpartners.10.ConvenientServiceAsaproviderofbothsolutionsandproducts,weofferyoueasyaccesstoourservices,removingyourworryofchoosingfromawideselectionofsolutionswhileatthesametimeensuringthecompatibilityandintegrityofourproductsandsolutions.11.PartnershipWearelookingtoforgestrategicpartnershipwithotherITindustryleadersinordertoprovideyouwithanextensivearrayofservices,includingenterprisemanagementconsulting,systemsintegration,trainingandmore.InadditiontoKingdee’sbroadserviceportfolio,youalsogainaccesstoservicesofferedbyKingdee’spartners.12.UpgradeOurupgradeserviceenablesyoutomitigateinflationrisks,toprotectyourvalue-addedinvestmentovertime,andtocost-effectivelyupgradeyoursystem.ProductDesignBasedonthebasemanagementphilosophy,KingdeeK/3incorporatesrobustmanagementcapabilities,includingbusinessflowplanning,organization,andcoordinationacrosstheproduct(service)valuechainaswellaseffectivebusinessandmanagementprocedures.Intermsofstrategicmanagement,thesystemfocusesonenterprises’masterdata,basicbusinessflows,internalcontrol,knowledgemanagement,employee’sconduct.Additionally,itprovidestheabilitytosupplyalltheinformationrequiredfordecision-makingthroughoutstrategicmanagementproceduresbyutilizingawidevarietyoftoolsandmethodsandtomonitortheproblemsarisingoutofstrategyimplementationinrealtime,thushelpingenterprisestosharpentheircompetitiveedge.-3-Acornerstoneoftheenterprise'scontinuousmanagementpractice,basemanagementdetermineswhethertheenterprise’sstrategicobjectivescanberealizedandwhethertheenterprise’sdevelopmentisreallysustainable.Thismanagementpracticefeaturesprocessmanagement,becauseitprovidesfirst-handdocumentsthatcantrulyreflectbusinessproceduresandhelpsmakebusinessandstrategicdecisionsthroughrationalknowledge.AboutKingdeeKingdeeInternationalSoftwareGroupCompanyLimitedisaleadingproviderofbusinesssoftwareande-businessapplicationsolutionintheAsia-Pacificregion,andoneofthefast-growingISVinglobalsoftwaremarket,andaleadingcompanyofChinesesoftwareindustry.ThesoftwareproductdevelopedandsoldbyKingdeeincludesthebusinessmanagementsoftwarethatmeetsthedemandofbusinessmanagementofthefast-growingnewmarket,thee-businessapplicationsoftwarethatoffersserviceviaInternet,aswellasthemiddlewaresoftwareusedbyenterprisestoestablishe-businessplatform.Besides,Kingdeealsoprovidescustomersworldwidewithsoftware-relatedmanagementconsulting,implementationandtechnicalservice.Kingdee’sunique“fastconfiguration,fastimplementation,fastapplication,fasteffect”globalizedproductandservicepositioningcanhelpcustomersmeetthechallengeoftheuncertaincommercialenvironmentcalmly,realizetheperfectcombinationofbusinessflowandITtechnology,carryouteffectivemanagementinnovationandensurefast,sustainableandhealthygrowthoftheorganization.KingdeeSoftware(China)Co.Ltd.isthecreatorofChina’sfirstaccountingsoftwarebasedonWINDOWS,firstpureJAVAmiddlewaresoftware,andfirstthree-tierERPsystembasedonInternetplatform.KingdeeK/3isthebusinesssoftwarewiththehighestoccupationratiointheERPmarketamongChinesesmallandmedium-sizedenterprises.InOctober2004,Kingdeeformallyreleasedthenewgenerationproduct-KingdeeEAS4.0(KingdeeEnterpriseApplicationSuite).KingdeeEASbasesitselfuponKingdeeBOS-thecommercialoperationsystemindependentlyresearchedanddevelopedbyKingdee.Ittargetsatlargeandsmall-sizedenterprises,adoptsthenewestERPIImanagementideaandintegrateddesign.Itiscomposedofover50applicationmodulesandcoversenterprise’sinternalresourcemanagement,supplychainmanagement,customerrelationshipmanagement,knowledgemanagement,commercialintelligence,etc.andrealizesthebusinesscoordinationamongenterprisesandtheapplicationintegrationofe-business.CompilationAgreement AgreementofGeneralFormatFormatDescriptionArialCharacterTextUnderlineInputMessageItalicPromptMessage AgreementofGraphicalInterfaceFormatFormatDescriptionBoldWindowname.BoldGeneralmenuitemordendritestructuremenuitem.BoldButtoninthewindow.<>Optionintheform.->Continuousselectionofmenuanditssubmenuordendritestructure. AgreementofKeyboardOperationFormatDescriptionKey1Keynameonthekeyboard.Key1+Key2Presstwokeyssimultaneously. AgreementofMouseActionFormatDescriptionClickPressleftmouseandclickanobject.Double-clickContinuallypressleftmousetwiceandopenanobject.Right-clickSelectanobjectandpressrightmouse.Drag-dropNon-stoppressleftmouseandmovemousetodesignatedpositionthenreleasesthemouse. SpecialSignsFormatDescriptionCautionRemindsusersofpossibleseriousconsequenceandcalluser’sattentiontouseitdiscreetly.NoteProvidessomeimportantdescriptions.ExampleGivesanexamplesothatuserscanunderstanditveryclearly.PreconditionReferstotheoperationthatmustbecompletedbeforeacertainoperation.DefinitionDefinesfinancialorcomputertermsthatappear.DescriptionofSymbolsofFlowChartThismanualusesEPC(Event-driven-ProcessChain)todepictthemainbusinessflow.EPCreferstoEvent-driven-ProcessChain.Throughconnectingtoeventandtask,userscansetupthemoduleofcomplicatedbusinessflowandmakeananalysis.EPCmethodnotonlyusesintelligiblesymbolsandlanguagetohelpusersandconsultantsdescribebusinessinformationsystem,butalsointegratesorganizationalstructure,function,dataandinformationflow.EPCmodulecandemonstratehowtheinterruptionoftaskchainandliabilitychainaffectsacompany’sabilitytooptimizeitsbusinessflow.Bymatchingtheorganizationwitheachtask,userscanseewhichdepartmentorpostisinvolvedwiththeflowveryconveniently.ConcerningthedescriptionofthesymbolsmentionedinEPCchart,seethetablebelow:NameIconDefinitionExample-5-EventItdescribesthehappeningofthestateofaffairs,andoppositelyactsasatrigger.ReceivingoriginalvoucherFunctionsItdescribestheconversionfrominitialstatetofinalstate.NewVoucherOrganizationUnitItdescribestheenterprise’sstructureroughly.AccountantoffinancialdepartmentInformation,Material,ResourceObjectItdescribestheobjectinrealworld(forexample,businessobject,andmaterialobject).AccountRouteItdisplaystheprecedencerelationshipofconnectionofdifferentflows(navigationassistance).VoucherhandlingprocedureLogicOperationalCharacterItdescribesthelogicrelationshipbetweeneventandfunctionorflow.“XOR”:Onehastomakeexclusivechoicefrommultipleflows.“V”:Itstandsfor“or”relation.“Λ”:Itstandsfor“and”relation.ControlFlowItdescribestheprecedenceandlogicdependencyrelationshipbetweeneventandfunctionorflow.InformationFlow,MaterialsCirculationItdefineswhetherafunctioncanberead,alteredorwrittenin.AllocationofResource,OrganizationUnitItdescribeswhichunit(staff)orresourcecanbeusedtoprocessacertainfunctionorflow.FeedbackThankyouforusingourproductandusermanual.ThismanualisdeliveredtogetherwithafeedbackformYouarehighlyappreciatedtoindicateyouropinionsandsuggestionsonourproductorusermanualandsendtheformtoourlocalKingdeeofficeorfaxittoK/3ProductDepartmentat+86-755-26615016.Kingdeeislookingforwardtoyoursuggestionsandopinions.-1-TableofContentsChapter1ModuleOverview..11.1AbouttheModule..11.1.1MultipleAuxiliaryAccounting..11.1.2AccountAccrualControl.21.1.3AccountBudgetControl.21.1.4AccountingFlowofVoucherDividedAccountSystem..21.1.5PowerfulAccountingBookandStatementQuery..21.1.6Multiple-currencyAccountProcessing.31.1.7CashFlowStatementPreparation.31.1.8CurrentTransactionAccountingandAccurateCalculationofAccountAging.31.1.9SeamlessIntegrationwithOtherModules.31.1.10DetailedManagementFunctionsforVouchersGeneratedbyOtherTransactionModules.31.1.11Auto-transferSettings.41.1.12EOPForeignExchangeAdjustment..41.1.13EOPProfitandLossCarriedForward..41.1.14TransactionCollaborationinsideaGroup..41.1.15MonthCanBeSelectedinControllingtheClosingDate.41.2ModuleLocationinK/3ERPSystem..41.3InterfacingwithOtherModules.51.3.1InterfacingwithA/RandA/P..61.3.2InterfacingwithFixedAssets..61.3.3InterfacingwithSCM..61.3.4InterfacingwithPayrollManagement.61.3.5InterfacingwithReport.61.3.6InterfacingwithBudgetManagement.71.3.7InterfacingwithCash..71.3.8InterfacingwithProjectManagement.71.3.9InterfacingwithCost.71.3.10InterfacingwithMBO..71.3.11InterfacingwithExpenseManagement..71.3.12InterfacingwithOnlineReimbursement.71.3.13InterfacingwithInternalControlAnalysis.8Chapter2MajorFlowsandDescriptions.92.1FlowChartforGeneralTransaction..92.2SystemInitialization..92.2.1FlowChart..92.2.2FlowDescription.112.3VoucherProcessingTransaction..112.3.1FlowChart..112.3.2FlowDescription.132.3.3EntryandCheck.132.3.4De-check..152.3.5PostingandReconciliation.172.4Transactions..202.4.1FlowChart..202.4.2FlowDescription.212.5ClosingProcessing.222.5.1FlowChart..222.5.2FlowDescription.23-2-Chapter3SystemInitialization.253.1InitializationFlow.253.2OperationInstruction.253.2.1AddinganA/CSet..253.2.2SystemSettings..273.2.3MasterDataSettings..363.2.4EnteringInitialBalance.363.2.5Enteringinitialbalanceofcashflow.403.2.6EndingInitialization..413.2.7De-initialization.413.2.8ExportingStandardTemplateofInitialBalance.423.2.9ImportingInitialBalance.43Chapter4VoucherProcessing.454.1VoucherEntry.464.1.1IntroductiontoMainFunctionsoftheToolbar..464.1.2Commonly-usedFunctionKey.474.1.3SpecifyingCashFlowonVoucher.484.1.4IllustrationforMajorFieldsofVouchers.504.1.5IntroductiontoFunctionsofMajorMenuItems..524.2VoucherQuery..554.2.1FilterConditions..554.2.2AddingVoucher..574.2.3EditingVoucher..574.2.4DeletingVoucher..574.2.5CopyingVoucher..584.3VoucherCheck..584.3.1ApprovingaVoucher..584.3.2MassCheck..594.4DoubleCheckbyCashier.594.5SupervisorAuthorization.604.6VoucherPosting..614.7VoucherReversal..634.8VoucherSummary..634.9Printing..644.10IntroductionofOtherFunctions.654.10.1VoucherTemplate..654.10.2TwinVoucherEntry..674.10.3ImportingStandardVoucher..674.10.4ExportingStandardVoucher..684.10.5VoucherReport..704.10.6VoidingandDe-voidingVoucher..704.10.7SortingVoucher..704.10.8SendingSMSandE-mail.71Chapter5Transactions..735.1SettingsConcerningTransactions..735.1.1SystemParameterSettings..735.1.2AccountSettings.745.1.3TransactionInitialization.745.1.4VouchersConcerningWrite-off..755.2Write-offManagement..765.2.1MethodsandRequirements.765.2.2Write-offProcessing.785.2.3Write-offLogs.81-3-5.3TransactionReconciliationStatement..825.3.1AboutTransactionReconciliationStatements.825.3.2FilterCondition.835.3.3Browsing.835.3.4ConfirmingBadDebts..845.3.5Re-settingConditionsofTransactionReconciliationStatement..845.3.6Exporting..845.3.7PreviewingandPrinting..845.4AgingAnalysis.855.4.1Functions..855.4.2CalculatingPrinciple.855.4.3SettingFilterCondition.865.4.4BrowsingandQuery.875.5BadDebtsDetails.885.5.1Introduction.885.5.2QueryFilterCondition..885.5.3Query..895.6BadDebtStatistics&Analysis..895.6.1Introduction.895.6.2FilterCondition.895.6.3Query..90Chapter6InternalTransactionManagement..916.1Process.916.2A/CSetParameterSettingsofGroup.926.3A/CSetMasterDataSettingsbySubsidiary..926.3.1ParameterSettingsofSubsidiary.926.3.2MatchingInternalBranches..936.4OurInternalTransaction.966.4.1Filtering.976.4.2SendingandCancelling.986.4.3AssociatedlyQueryingOurVoucher..996.4.4AssociatedlyQueryingCounterpart’sEntry.996.4.5Previewing,Printing,Exporting,RefreshingandPageSettings..1006.4.6LinkingtoMessageCenter.1006.5QueryingandConfirmingInternalTransactionsMessagesatPartyB.1006.5.1QueryingCounterpart’sMessageandOperation.1006.5.2Filtering.
