UserManualforKingdeeK/3WISEA/PManagementStatementThecopyrightofthisdocumentisownedbyKingdeeSoftware(China)Co.,Ltd.Nopartofthisdocumentmaybealtered,reproduced,excerpted,translated,reprintedorrewritteninanyformorbyanymeanswithoutthepriorwrittenconsentofKingdee.KingdeeSoftware(China)Co.,Ltd.-1-PrefaceThemanualisorganizedinthefollowingsectionsthataredesignedtohelpyoueffectivelyusetheA/Pmodule: GeneralDescription Instructions Procedures Functions&Features SystemSettingsThePrefaceinstructsyouhowtoaccessadditionalusefulinformationandformatconventions.TargetReadersThismanualisintendedforuserswhohaveextensiverelatedexperienceandexpertise,andwhoarealreadyfamiliarwiththebasicsoftheKingdeeK/3system.Beforefirsttimeuse,werecommendthatyouattendoneormoreofourtrainingprograms.Formoreinformationregardingtraining,pleasecontactyourlocalKingdeeoffice.Tolearnmoreaboutthesystem’sdetailssuchasuserinterfaces,pleasefamiliarizeyourselfwiththeKingdeeK/3systemandtheMSSQLSERVER,andreadthetechnicaldocumentationthatcomeswiththeKingdeeK/3systemthoroughly.SourcesofRelevantInformationYoucanaccessourservicesorrequesthelpthroughthefollowingchannels.1.OnlineTokeepuptodatewithourlatestKingdeeK/3products,applicationsandsolutions,pleasevisitourwebsiteathttp://www.kingdee.com/.2.Pre-salesConsultingTomeetenterprises’developmentandmanagementneeds,weprovidemanagementconsultationandsolutions,helpingenterprisestomaketherightdecisionsrapidly.3.ProductTrainingTostayattheforefrontoftechnologicalandmanagementinnovation,Kingdeeiscommittedtoprovidingcustomerswithholisticindustrialsolutions.Inadditiontoitswiderangeofqualityproducts,Kingdeealsoofferscomprehensivetraining,helpinguserstoquicklydeploytheirsoftwareapplications.4.ConsultingBasedontheextensiveexperienceofmorethan10,000globalcustomers,advancedmanagementideasandmanagementsoftwareapplications,KingdeehasdevelopeditsGoldenFingerImplementationMethodology,asoftwareapplicationmethodthatreflectsChina’sactualsituation.KingdeewishestohelpyouincreasesuccessbyleveragingoursolidexperienceandexpertiseinenterprisemanagementandITtechnology.5.FieldSupportOurqualifiedprofessionalsarealwaysreadytodiscussfacetofaceanyissuesyoumayhave,--2--andtoconductfieldresearchandanalysistoworkouttherightsolutionimmediately.6.CRMServiceByutilizingtheKingdeeEAS-CRM,apowerfulcustomerrelationshipmanagementsystem,Kingdeehasestablishedacomprehensivecustomerinformationmanagementlibrary,enablingKingdeetosolvecustomers’problemsimmediately.Bymaintaininganextensivecustomerrecord,weareabletoprovidelong-term,sustainable,andefficientservices.7.CSPServiceKingdeereliesonitsyearsofexperienceandstate-of-the-artmanagementpracticestoprovideanintegratedCSPservicethatbestsuitscustomers’need.Astheindustry’smostholisticservice,theCSPisdistinguishedbyafullrangeoffeaturesthatbuildonKingdee’scutting-edgetechnologyandprofessionalserviceteam.8.CallCenterThroughourcustomercallcenter,weprovideyouwithanattentiveserviceandrespondtoyourquestionsandconcernsquickly.9.PersonalizedServiceInresponsetocustomerdemandsforpersonalizedservicesweprovidecustomizedsolutionstogetherwithourpartners,andutilizeallavailableresourcestoofferyoufull-featuredapplications.10.ConvenientServiceAsaproviderofbothsolutionsandproducts,weofferyoueasyaccesstoourservices,removingthedifficultyofselectingfromawiderangeofsolutions,whileensuringthecompatibilityandintegrityofourservice.11.PartnershipWearelookingtoforgestrategicpartnershipswithotherITindustryleadersinordertoprovideyouwithanextensivearrayofservices,includingenterprisemanagementconsulting,systemsintegration,andtraining.InadditiontoKingdee’sbroadserviceportfolio,youcanalsogainaccesstoservicesofferedbyKingdee’spartners.12.UpgradeOurupgradeservicecanprotectyourvalue-addedinvestmentoverthelongterm,andcost-effectivelyupgradeyoursystem.ProductDesignInspiredbythebasemanagementphilosophy,KingdeeK/3incorporatesrobustmanagementcapabilitiesandproceduresincludingbusinessflowplanningandorganization,andcoordinationacrosstheservicevaluechain.Intermsofstrategicmanagement,thesystemfocusesonenterprises’masterdata,basicbusinessflows,internalcontrol,knowledgemanagement,andemployeeconduct.Additionally,itprovidestheabilitytosupplyalltheinformationrequiredfordecision-makingthroughoutstrategicmanagementproceduresbyutilizingawidevarietyoftoolsandmethods.Itmonitorstheproblemsarisingoutofstrategyimplementationinrealtime,thushelpingenterprisestosharpentheircompetitiveedge.-3-Asacornerstoneofanenterprise'scontinuousmanagementpractice,basemanagementdetermineswhetheritsstrategicobjectivescanberealizedandwhetheritsdevelopmentisreallysustainable.Thismanagementpracticefeaturesprocessmanagement,becauseitprovidesfirst-handdocumentsthatcantrulyreflectbusinessproceduresandhelpsmakebusinessandstrategicdecisionsthroughrationalknowledge.AboutKingdeeKingdeeInternationalSoftwareGroupCompanyLimitedisaleadingproviderofbusinesssoftwareande-businessapplicationsolutionsintheAsia-Pacificregion.ItisoneofthefastestgrowingISVintheglobalsoftwaremarket,andaleadingcompanyintheChinesesoftwareindustry.ThesoftwareproductsdevelopedandsoldbyKingdeeincludebusinessmanagementsoftwarethatmeetsbusinessmanagementdemandsofthefast-growingnewmarket,e-businessapplicationsoftwarethatoffersservicesviatheInternet,andmiddlewaresoftwareusedbyenterprisestoestablishe-businessplatforms.Kingdeealsoprovidescustomersgloballywithsoftware-relatedmanagementconsulting,implementation,andtechnicalservices.Kingdee’sunique’fastconfiguration,fastimplementation,fastapplication,fasteffect‘globalizedproductandservicepositioningcanhelpcustomerscalmlymeetthechallengeoftheuncertaincommercialenvironment,realizetheperfectcombinationofbusinessflowandITtechnology,carryouteffectivemanagementinnovationandensurerapid,sustainableandhealthyorganizationalgrowth.KingdeeInternationalSoftwareGroupCompanyLimitedisthecreatorofChina’sfirstaccountingsoftwarebasedonWINDOWS,thefirstpureJAVAmiddlewaresoftware,andthefirstthree-tierERPsystembasedontheInternet.KingdeeK/3isthebusinesssoftwareenterprisewiththehighestoccupationratiointheERPmarketamongChina’ssmallandmedium-sizedenterprises.InOctober2004,Kingdeeformallyreleaseditsnewgenerationproduct-theKingdeeEAS4.0(KingdeeEnterpriseApplicationSuite).KingdeeEASbasesitselfuponKingdeeBOS-thecommercialoperationsystemindependentlyresearchedanddevelopedbyKingdee.Ittargetslargeandsmall-sizedenterprises,adoptsthenewestERPIImanagementideasandintegrateddesign.Itiscomposedofover50applicationmodulesandcoversthemanagementfunctionforanenterprise’sinternalresources,supplychain,customerrelationships,knowledge,andcommercialintelligence.Itrealizesbusinesscoordinationamongenterprisesandtheapplicationintegrationofe-business.--4--FormatConventions GeneralFormatFormatDescriptionArialCharacterTextInputMessageItalicPromptMessage AgreementofGraphicalInterfaceFormatFormatDescriptionWindowname.Generalmenuitemordendritestructuremenuitem.Buttoninthewindow.BoldOptionintheform.->Continuousselectionofmenuanditssubmenuordendritestructure. AgreementofKeyboardOperationFormatDescriptionKey1Keynameonthekeyboard.Key1+Key2Presstwokeyssimultaneously. AgreementofMouseActionFormatDescriptionClickPressleftmouseandclickanobject.Double-clickContinuallypressleftmousetwiceandopenanobject.Right-clickSelectanobjectandpressrightmouse.Drag-dropNon-stoppressleftmouseandmovemousetodesignatedpositionthenreleasesthemouse. SpecialSignsFormatDescriptionTipRemindsusersofpossibleseriousconsequenceandcalluser’sattentiontouseitdiscreetly.NoteProvidessomeimportantdescriptions.ExampleGivesanexamplesothatuserscanunderstanditveryclearly.PreconditionReferstotheoperationthatmustbecompletedbeforeacertainoperation.-5-DefinitionDefinesfinancialorcomputertermsmentionedinthedocument.DescriptionofSymbolsofFlowChartThismanualusesEPC(Event-driven-ProcessChain)todepictthemainbusinessflow.Throughconnectingtoeventandtask,userscansetupacomplicatedbusinessflowmoduleandconductananalysis.EPCnotonlyusesintelligiblesymbolsandlanguagetohelpusersandconsultantsdescribethebusinessinformationsystem,butalsointegratesorganizationalstructure,function,dataandinformationflow.TheEPCmodulecandemonstratehowtheinterruptionoftaskchainandliabilitychainaffectsacompany’sabilitytooptimizeitsbusinessflow.Bymatchingtheorganizationwitheachtask,userscanconvenientlyidentifywhichdepartmentorpostisinvolvedwhereintheflow.SeethetablebelowforadescriptionofthesymbolsmentionedintheEPCchart:NameIconDescribes/DefinesExampleEventActualstate.Oppositelyactsasaneventtrigger.ReceivingoriginalvoucherFunctionsConversionfrominitialstatetofinalstate.NewVoucherOrganizationUnitEnterprisestructure.AccountantinFinancialDepartmentInformation,Material,ResourceObjectRealworldobject(e.g,businessobject,andmaterialobject).AccountRoutePrecedencerelationshipbetweendifferentconnectionflows(navigationassistance).VoucherhandlingprocedureLogicOperationalCharacterLogicrelationshipbetweeneventandfunctionorflow.“XOR”:Onehastomakeexclusivechoicefrommultipleflows.“V”:Itstandsfor“or”relation.“^”:Itstandsfor“and”relation.ControlFlowPrecedenceandlogicdependencyrelationshipbetweeneventandfunctionorflow.InformationFlow,MaterialsCirculationDefineswhetherafunctioncanberead,alteredorwrittenintodata.--6--AllocationofResource,OrganizationUnitWhichunit(staff)orresourcecanbeusedtoprocessacertainfunctionorflow.FeedbackThankyouforusingourproductandusermanual.Thismanualisdeliveredtogetherwithafeedbackform.Itwouldbehighlyappreciatedifyouwouldgiveusyouropinionsandsuggestionsonourproductorusermanual.PleasesendtheformtoourlocalKingdeeofficeorfaxittoourK/3ProductDepartmentat+86-755-26615016.Kingdeeislookingforwardtohearingyourviews.UserManualforKingdeeK/3WISEA/PTableofContents-1-TableofContentsStatement..2Preface.-1-TableofContents.1Chapter1ModuleOverview..11.1AboutThisModule..11.1.1EffectiveDocumentManagement..11.1.2EffectiveBillManagement..11.1.3FlexibleSettlementFunctions..21.1.4FlexibleVoucherHandlingModes..21.1.5PowerfulReportFunctions.21.1.6EffectiveContractManagement.21.1.7SupportingForeignCurrencyAccountingandEoPForeignExchangeRateAdjustment.21.1.8ModuleReconciliationofEasyUse..31.1.9EffectiveIntegrationwiththeCashmodule..31.2ModuleLocationinK/3ERPSystem..31.3InterfacingwithOtherModules.41.3.1InterfacingwithPurchaseModule..41.3.2InterfacingwithSalesModule..51.3.3InterfacingwithA/RModule.51.3.4InterfacingwithGeneralLedgerModule..51.3.5InterfacingwithCashModule.51.3.6InterfacingwithMobileBusinessModule.51.3.7InterfacingwithExpenseManagementModule.51.3.8InterfacingwithCapitalBudgetmodule..61.3.9InterfacingwithImportModule.61.3.10InterfacingwithInventoryAccountingModule..6Chapter2OperationModesandApplications..72.1PaymentbyInvoice.72.1.1TransactionFlow..72.1.2Description..92.2PaymentbyOtherPayables.92.2.1TransactionFlow..92.2.2Description..122.3GoodsReturnwithoutPayment..132.3.1TransactionFlow..132.3.2Description..142.4RefundandGoodsReturnwithPaymentNotWritten-off.152.4.1TransactionFlow..152.4.2Description..162.5RefundandGoodsReturnwithPaymentPaidandWritten-off..172.5.1TransactionFlow..172.5.2Description..182.6EOPExchangeRateAdjustment..182.6.1TransactionFlow..182.6.2Description..20Chapter3ModuleInitialization..213.1ModuleInitializationOperations..213.1.1EnteringInitialData..21TableofContentsUserManualforKingdeeK/3WISEA/P-2-3.1.2ImportingandExportingInitialData.323.1.3InitialDataCheck.353.1.4InitialDataReconciliation.353.2AccountingParameterSettings..353.2.1ModuleUpgradeHandling..353.2.2AccountingParameterSettings..363.3ModuleSettings..413.3.1AccountSettings.413.3.2SettlementMethod.423.3.3TypeMaintenance..423.3.4VoucherTemplate..433.3.5StartinguptheModule.483.4TemplatePrintingofDocuments.49Chapter4DocumentHandling..514.1PurchaseInvoice.514.1.1SettingtheFilterConditionforInvoicesList.514.1.2Viewing,Querying,Exporting,Printing,andPreviewingtheInvoicesList.524.1.3Adding,Editing,Deleting,Approving,Printing,andPreviewinganInvoice.554.1.4Exiting.654.2OtherPayables.654.2.1SettingtheFilterConditionforA/PDocumentsList.664.2.2Viewing,Querying,Exporting,Printing,andPreviewingtheA/PDocumentsList.664.2.3Adding,Editing,Deleting,Approving,Printing,andPreviewingtheOtherPayables..684.2.4Exiting.774.3BillsPayable..774.3.1SettingtheBillRegisterQueryCondition.784.3.2Viewing,Querying,Exporting,PrintingandPreviewingtheBillRegister.784.3.3Adding,Editing,Deleting,andApprovingtheBillsPayable.814.3.4PaymentandReturn..864.3.5Exiting.874.3.6GeneralPerformanceofBillsPayable.874.4PaymentNoteandPrepaymentNote.894.4.1SettingtheQueryConditionforPaymentNoteDocumentsList..894.4.2Viewing,Querying,Exporting,PrintingandPreviewingthePaymentNoteDocumentsList..904.4.3Adding,Editing,Deleting,Approving,PrintingandPreviewingPaymentNote..924.5A/PRefundNote.1114.5.1AddinganA/PRefundNote.1114.5.2DeletingandCopyingtheA/PRefundNote.115Chapter5Settlement..1175.1Write-offManagement..1175.1.1SettingtheFilterConditionforWrite-offLog..1175.1.2Viewing,Querying,Exporting,PrintingandPreviewingtheWrite-offLog.1185.1.3Write-off..1205.2VoucherHandling..1325.2.1SelectingTransactionType..1335.2.2EnteringFilterConditions.1335.2.3GeneratingVoucherOptions..1345.2.4GeneratingaVoucher..1355.2.5ViewingaReport..1375.2.6GeneratingVoucherwithoutUsingVoucherTemplate..1385.2.7QuantityAutoConversioninQuantityandAmountAccounting.138UserManualforKingdeeK/3WISEA/PTableofContents-3-5.2.8BookkeepingbyScanning..1395.3ViewingVouchers.141Chapter6Analysis.1436.1AgingAnalysis.1436.1.1SettingFilterConditionforAgingAnalysis.1436.1.2ViewingandQueryingAgingAnalysis.1476.1.3ExportingAgingAnalysis..1476.1.4PrintingandPreviewingAgingAnalysis.1476.1.5Exiting.1476.2PaymentAnalysis..1476.2.1SettingFilterConditionforPaymentAnalysis..1486.2.2ViewingandQueryingPaymentAnalysis..1486.2.3PrintingandPreviewingPaymentAnalysis..1496.2.4Close..1496.3PaymentForecast.1496.3.1SettingFilterConditionforPaymentForecast.1496.3.2ViewingandQueryingPaymentForecast..1496.3.3PrintingandPreviewingPaymentForecast.1506.3.4Exiting.150Chapter7Contract.1517.1ContractData..1517.1.1SettingQueryConditionforContract(A/P)DocumentsList..1517.1.2Viewing,Querying,Exporting,PrintingorPreviewingContract(A/P)DocumentsList.1527.1.3Adding,Editing,Deleting,Approving,Closing,PrintingorPreviewingaContract.1577.1.4ChangingaContract..1647.1.5Exiting.1677.2ContractExecutionDetails(Amount)..1677.2.1SettingQueryConditionsforContractExecutionDetails(Amount).1677.2.2ViewingorQueryingContractExecutionDetails(Amount).1697.2.3PrintingandPreviewingContractExecutionDetails(Amount)..1707.2.4ExportingContractExecutionDetails(Amount).1707.2.5Exit..1717.3ContractExecutionStatusReport.1717.3.1SettingQueryConditionsforContractExecutionStatusReport.1727.3.2ViewingandQueryingContractExecutionStatusReport.1737.3.3PrintingandPreviewingContractExecutionStatusReport.1757.3.4ExportingContractExecutionStatusReport..1757.3.5Exiting.1757.4ContractExecutionSummary(Amount).1757.4.1SettingQueryConditionsforContractExecutionSummary(Amount)..1767.4.2ViewingandQueryingContractExecutionSummary(Amount)..1777.4.3PrintingandPreviewingContractExecutionSummary(Amount)..1797.4.4ExportingContractExecutionSummary(Amount)..1797.4.5Exiting.1797.5ContractDuePaymentsList.
