1UserManualforKingdeeK/3V14.2PayrollManagement2StatementThecopyrightofthisdocumentisownedbyKingdeeSoftware(China)Co.,Ltd.Nopartofthisdocumentmaybealtered,reproduced,excerpted,translated,reprintedorrewritteninanyformorbyanymeanswithoutthepriorwrittenconsentofKingdee.KingdeeSoftware(China)Co.,Ltd.October,20143PrefaceWelcometotheUserManualforKingdeeK/3V13.1PayrollManagement.ThemanualisorganizedinthefollowingsectionsthataredesignedtohelpyoueffectivelyusethePayrollmodule: GeneralDescription Instructions Procedures Functions&Features SystemSettingsThePrefaceinstructsyouhowtoaccessadditionalusefulinformationandformatconventions.TargetReadersThismanualisintendedforuserswhohaveextensiverelatedexperienceandexpertise,andwhoarealreadyfamiliarwiththebasicsoftheKingdeeK/3system.Beforefirsttimeuse,werecommendthatyouattendoneormoreofourtrainingprograms.Formoreinformationregardingtraining,pleasecontactyourlocalKingdeeoffice.Tolearnmoreaboutthesystem’sdetailssuchasuserinterfaces,pleasefamiliarizeyourselfwiththeKingdeeK/3systemandtheMSSQLSERVER,andreadthetechnicaldocumentationthatcomeswiththeKingdeeK/3systemthoroughly.SourcesofRelevantInformationYoucanaccessourservicesorrequesthelpthroughthefollowingchannels.1.OnlineTokeepuptodatewithourlatestKingdeeK/3products,applicationsandsolutions,pleasevisitourwebsiteathttp://www.kingdee.com/.2.Pre-salesConsultingTomeetenterprises’developmentandmanagementneeds,weprovidemanagementconsultationandsolutions,helpingenterprisestomaketherightdecisionsrapidly.3.ProductTrainingTostayattheforefrontoftechnologicalandmanagementinnovation,Kingdeeiscommittedtoprovidingcustomerswithholisticindustrialsolutions.Inadditiontoitswiderangeofqualityproducts,Kingdeealsoofferscomprehensivetraining,helpinguserstoquicklydeploytheirsoftwareapplications.4.ConsultingBasedontheextensiveexperienceofmorethan10,000globalcustomers,advancedmanagementideasandmanagementsoftwareapplications,KingdeehasdevelopeditsGoldenFingerImplementationMethodology,asoftwareapplicationmethodthatreflectsChina’sactual4situation.KingdeewishestohelpyouincreasesuccessbyleveragingoursolidexperienceandexpertiseinenterprisemanagementandITtechnology.5.FieldSupportOurqualifiedprofessionalsarealwaysreadytodiscussfacetofaceanyissuesyoumayhave,andtoconductfieldresearchandanalysistoworkouttherightsolutionimmediately.6.CRMServiceByutilizingtheKingdeeEAS-CRM,apowerfulcustomerrelationshipmanagementsystem,Kingdeehasestablishedacomprehensivecustomerinformationmanagementlibrary,enablingKingdeetosolvecustomers’problemsimmediately.Bymaintaininganextensivecustomerrecord,weareabletoprovidelong-term,sustainable,andefficientservices.7.CSPServiceKingdeereliesonitsyearsofexperienceandstate-of-the-artmanagementpracticestoprovideanintegratedCSPservicethatbestsuitscustomers’need.Astheindustry’smostholisticservice,theCSPisdistinguishedbyafullrangeoffeaturesthatbuildonKingdee’scutting-edgetechnologyandprofessionalserviceteam.8.CallCenterThroughourcustomercallcenter,weprovideyouwithanattentiveserviceandrespondtoyourquestionsandconcernsquickly.9.PersonalizedServiceInresponsetocustomerdemandsforpersonalizedservicesweprovidecustomizedsolutionstogetherwithourpartners,andutilizeallavailableresourcestoofferyoufull-featuredapplications.10.ConvenientServiceAsaproviderofbothsolutionsandproducts,weofferyoueasyaccesstoourservices,removingthedifficultyofselectingfromawiderangeofsolutions,whileensuringthecompatibilityandintegrityofourservice.11.PartnershipWearelookingtoforgestrategicpartnershipswithotherITindustryleadersinordertoprovideyouwithanextensivearrayofservices,includingenterprisemanagementconsulting,systemsintegration,andtraining.InadditiontoKingdee’sbroadserviceportfolio,youcanalsogainaccesstoservicesofferedbyKingdee’spartners.12.UpgradeOurupgradeservicecanprotectyourvalue-addedinvestmentoverthelongterm,andcost-effectivelyupgradeyoursystem.ProductDesignInspiredbythebasemanagementphilosophy,KingdeeK/3incorporatesrobustmanagementcapabilitiesandproceduresincludingbusinessflowplanningandorganization,andcoordinationacrosstheservicevaluechain.Intermsofstrategicmanagement,thesystemfocusesonenterprises’masterdata,basicbusinessflows,internalcontrol,knowledgemanagement,andemployeeconduct.Additionally,itprovidestheabilitytosupplyalltheinformationrequiredfordecision-makingthroughoutstrategicmanagementproceduresbyutilizingawidevarietyoftoolsandmethods.Itmonitorstheproblemsarisingoutofstrategyimplementationinrealtime,thushelpingenterprisestosharpentheircompetitiveedge.5Asacornerstoneofanenterprise'scontinuousmanagementpractice,basemanagementdetermineswhetheritsstrategicobjectivescanberealizedandwhetheritsdevelopmentisreallysustainable.Thismanagementpracticefeaturesprocessmanagement,becauseitprovidesfirst-handdocumentsthatcantrulyreflectbusinessproceduresandhelpsmakebusinessandstrategicdecisionsthroughrationalknowledge.AboutKingdeeKingdeeInternationalSoftwareGroupCompanyLimitedisaleadingproviderofbusinesssoftwareande-businessapplicationsolutionsintheAsia-Pacificregion.ItisoneofthefastestgrowingISVintheglobalsoftwaremarket,andaleadingcompanyintheChinesesoftwareindustry.ThesoftwareproductsdevelopedandsoldbyKingdeeincludebusinessmanagementsoftwarethatmeetsbusinessmanagementdemandsofthefast-growingnewmarket,e-businessapplicationsoftwarethatoffersservicesviatheInternet,andmiddlewaresoftwareusedbyenterprisestoestablishe-businessplatforms.Kingdeealsoprovidescustomersgloballywithsoftware-relatedmanagementconsulting,implementation,andtechnicalservices.Kingdee’sunique’fastconfiguration,fastimplementation,fastapplication,fasteffect‘globalizedproductandservicepositioningcanhelpcustomerscalmlymeetthechallengeoftheuncertaincommercialenvironment,realizetheperfectcombinationofbusinessflowandITtechnology,carryouteffectivemanagementinnovationandensurerapid,sustainableandhealthyorganizationalgrowth.KingdeeInternationalSoftwareGroupCompanyLimitedisthecreatorofChina’sfirstaccountingsoftwarebasedonWINDOWS,thefirstpureJAVAmiddlewaresoftware,andthefirstthree-tierERPsystembasedontheInternet.KingdeeK/3isthebusinesssoftwareenterprisewiththehighestoccupationratiointheERPmarketamongChina’ssmallandmedium-sizedenterprises.InOctober2004,Kingdeeformallyreleaseditsnewgenerationproduct-theKingdeeEAS4.0(KingdeeEnterpriseApplicationSuite).KingdeeEASbasesitselfuponKingdeeBOS-thecommercialoperationsystemindependentlyresearchedanddevelopedbyKingdee.Ittargetslargeandsmall-sizedenterprises,adoptsthenewestERPIImanagementideasandintegrateddesign.Itiscomposedofover50applicationmodulesandcoversthemanagementfunctionforanenterprise’sinternalresources,supplychain,customerrelationships,knowledge,andcommercialintelligence.Itrealizesbusinesscoordinationamongenterprisesandtheapplicationintegrationofe-business.6FormatConventions GeneralFormatFormatDescriptionArialCharacterTextInputMessageItalicPromptMessageAgreementofGraphicalInterfaceFormatFormatDescriptionWindowname.Generalmenuitemordendritestructuremenuitem.Buttoninthewindow.BoldOptionintheform.->Continuousselectionofmenuanditssubmenuordendritestructure.AgreementofKeyboardOperationFormatDescriptionKey1AkeyofthekeyboardKey1+Key2Presstwokeyssimultaneously.AgreementofMouseActionFormatDescriptionClickLeftclickmousetoclickonanobject.Double-clickLeftclickmousetwicetoopenanobject.Right-clickSelectanobjectandclicktherightmousebutton.Drag-dropLeftclickmouseonobject.Donotreleaseuntiltheobjectisdraggedtothedesiredposition. SpecialSignsFormatDescriptionCautionProvidesassistanceandcallsuser’sattentiontouseitwithcaution.NoteProvidessomeimportantdescriptions.ExampleGivesanexamplesothatuserscanunderstandclearly.PreconditionReferstoanoperationthatmustbecompletedbeforeyoutakethenextstep.DefinitionDefinesfinancialorcomputertermsmentionedinthedocument.DescriptionofSymbolsofFlowChartThismanualusesEPC(Event-driven-ProcessChain)todepictthemainbusinessflow.Throughconnectingtoeventandtask,userscansetupacomplicatedbusinessflowmoduleandconductananalysis.EPCnotonlyusesintelligiblesymbolsandlanguagetohelpusersandconsultantsdescribethebusinessinformationsystem,butalsointegratesorganizationalstructure,function,dataandinformationflow.TheEPCmodulecandemonstratehowtheinterruptionoftaskchainandliabilitychainaffectsacompany’sabilitytooptimizeitsbusinessflow.Bymatchingtheorganizationwitheachtask,userscanconvenientlyidentifywhichdepartmentorpostisinvolvedwhereintheflow.SeethetablebelowforadescriptionofthesymbolsmentionedintheEPCchart:7NameIconDescribes/DefinesExampleEventActualstate.Oppositelyactsasaneventtrigger.ReceivingoriginalvoucherFunctionsConversionfrominitialstatetofinalstate.NewVoucherOrganizationUnitEnterprisestructure.AccountantinFinancialDepartmentInformation,Material,ResourceObjectRealworldobject(e.g,businessobject,andmaterialobject).AccountRoutePrecedencerelationshipbetweendifferentconnectionflows(navigationassistance).VoucherhandlingprocedureLogicOperationalCharacterLogicrelationshipbetweeneventandfunctionorflow.“XOR”:Onehastomakeexclusivechoicefrommultipleflows.“V”:Itstandsfor“or”relation.“^”:Itstandsfor“and”relation.ControlFlowPrecedenceandlogicdependencyrelationshipbetweeneventandfunctionorflow.InformationFlow,MaterialsCirculationDefineswhetherafunctioncanberead,alteredorwrittenintodata.AllocationofResource,OrganizationUnitWhichunit(staff)orresourcecanbeusedtoprocessacertainfunctionorflow.FeedbackThankyouforusingourproductandusermanual.Thismanualisdeliveredtogetherwithafeedbackform.Itwouldbehighlyappreciatedifyouwouldgiveusyouropinionsandsuggestionsonourproductorusermanual.PleasesendtheformtoourlocalKingdeeofficeorfaxittoourK/3ProductDepartmentat+86-755-26615016.Kingdeeislookingforwardtohearingyourviews.8TableofContentsChapter1ModuleOverview..11.1AboutthisModule.11.1.1SalaryCategoryManagement..21.1.2InstallmentPayment.21.1.3BankPayment..31.1.4IncomeTaxDeclaration.31.1.5SalaryCostAllocationandReport.31.1.6Multi-currencyPayrollManagement.31.1.7PayrollReports.31.1.8SocialSecurityFundManagement..41.1.9SharingofPayrollFormulaandFilterScheme..41.1.10GeneratingofSalaryVoucheracrossAccountSet..41.1.11IntegratingwithManufacturingSystemandAchievingtheAccountingandPayingofTimework/PieceworkWage.41.1.12All-in-oneManagementIntegratedwiththeHRSystemData.51.1.13Import,ExportandDeletionofPayrollMasterData.51.2ModuleLocationinK/3ERPSystem..51.3InterfaceswithOtherSystems/Modules.61.3.1InterfacewiththeHRSystem.71.3.2InterfacewiththeManufacturingSystem.71.3.3InterfacewiththeGeneralLedgerModule.7Chapter2BusinessWorkflowandStandards.92.1OverallBusiness.92.2InitialSettings..112.2.1FlowChart..112.2.2WorkflowDescription..132.3DailyBusinessProcess..142.3.1FlowChart..142.3.2WorkflowDescription..16Chapter3SystemInitialization.193.1InitializationProcess.193.2OperationDescription.203.2.1CreatingA/CSet.203.2.2SystemParameterSettings..2393.2.3SalaryCategorySettings..263.3SalaryAccountingMasterDataSettings..263.3.1MasterDataSettings..263.3.2FormulaSettings..283.3.3RoundingSettings..293.3.4IncomeTaxSettings.293.3.5RelatedSettingsofUsingwiththeK/3HRSystem..303.3.6UserManagement..33Chapter4SalaryCategoryManagement..454.1SelectingCategory..454.2CreatingCategory.454.3SalaryCategoryManagement..46Chapter5Setup..495.1DepartmentManagement.505.1.1CreatingDepartment..515.1.2EditingDepartment.525.1.3ImportingDepartment.525.1.4CustomizingAdditionalProperties.535.1.5PageSetup.535.1.6ExportingDepartmentandPrinting..545.1.7ExportingDepartmenttotheOrganizationUnitsDataoftheHRsystem(WEB)..555.2EmployeeManagement..565.2.1CreatingEmployee.575.2.2ImportingEmployee.585.2.3EditingandDeletingEmployee..595.2.4CustomizingAdditionalProperties.595.2.5PageSetup.605.2.6ExportingEmployeeandPrinting.605.2.7DisablingtoRestoreanEmployee.605.2.8ExportingEmployeetotheEmployeesDataoftheHRsystem(WEB).615.3CurrencyManagement.625.3.1CreatingCurrency..625.3.2EditingCurrency.625.3.3DeletingCurrency.635.4BankManagement..635.4.1CreatingBankInformation..635.4.2EditingBankInformation..645.4.3DeletingBankInformation..645.5ItemSettings.65105.5.1CreatingSalaryItem.655.5.2EditingSalaryItem.665.5.3DeletingSalaryItem.675.6FormulaSettings.675.6.1FormulaSettings..675.6.2CreatingFormula..735.6.3ImportingFormula..745.6.4EditingFormula..745.6.5DeletingFormula..755.7ConstantSettings..755.8RoundingSettings.765.9IncomeTaxSettings.775.9.1CreatingIncomeTaxSettings..775.9.2EditingIncomeTaxSettings.795.9.3DeletingIncomeTaxSettings..795.10AuxiliaryProperty..805.10.1CreatingAuxiliaryProperty.805.10.2EditingAuxiliaryProperty.815.10.3DeletingAuxiliaryProperty.815.10.4PrintingandPreviewingAuxiliaryProperty..825.10.5ExportingAuxiliaryProperty.825.11ClassificationCorrespondingSettings..825.11.1SettingOrganization.825.11.2MyFundView.835.12ApplyingMasterHRData.845.12.1SettingImportedScheme.845.12.2ImportingDepartmentInformation..855.12.3ImportingEmployeeInformation..885.12.4ImportingAttendanceInformation..905.12.5ImportingPerformanceEvaluationInformation..915.12.6DescriptiononDataSynchronization.925.13HRMasterDataMatching.945.13.1MatchingDepartmentData..945.13.2MatchingEmployeeData.955.14ApplyingDepartmentInformation.965.15ApplyingEmployeeMasterData.975.16DeletingInitialData.975.17ExportingMasterData..985.18ImportingMasterData..9811Chapter6SalaryTransaction..1016.1EditingSalary..1016.1.1EditingFilter..1026.1.2ImportingFilterScheme.1026.1.3EnteringSalaryData..1036.1.4PositioningEmployee.1046.1.5MassReplacementandChange..1056.1.6ImportingIncomeTax.1056.1.7RoundingProcessingandRoundingReleasing.1066.1.8CopyingData..1066.1.9ClearingCells.1086.1.10Calculating..1086.1.11SynchronizingEmployeeData.1096.1.12SalaryCheckandDe-check.1096.1.13SalaryDouble-checkandCancelingDouble-check.1106.1.14ImportingandExportingSalaryData.1106.1.15ImportingFundData.1126.1.16ImportingPieceworkWageData..1136.2CalculatingSalary.1146.2.1CreatingSalaryCalculation..1146.2.2EditingSalaryCalculation..1156.2.3DeletingSalaryCalculation..1156.2.4SchemeCalculation.1156.3SalaryCostCenterManagement..1166.3.1CreatingCostCenterClassificationinDataDictionary..1166.3.2MaintainingtheDataofCostCenterinEmployeeMasterData..1166.3.3SynchronizingtheDataofCostCenter..1176.3.4SynchronizingMonth-endClosingwithDataofCostCenter.1176.3.5CreatingFieldsforCostCenterinPayrollReport..1176.3.6CreatingFieldsforCostCenterinPersonnelSalaryReport.1176.4CalculatingIncomeTax..1186.4.1EditingFilterCondition.1186.4.2IncomeTaxSettings.
