You Reimbursement1909 Release Notes - Full Version A Digital Platform for Large-scale EnterprisesCopyrightNo part of this Release Notes may be reproduced, copied, translated, or excerpted, in whole or in part, for any purpose without the prior written consent of Yonyou Network Technology Co., Ltd. The information contained in this Release Notes is subject to change without notice. The content of this document does not constitute any commitment by Yonyou Network Technology Co., Ltd.2 A Digital Platform for Large-scale EnterprisesContentsCopyright................................................................................................................................................................. .2Chapter 1 General Objectives...............................................................................................................................4Chapter 2 Product Architecture.............................................................................................................................5Chapter 3 Product Features................................................................................................................................. .8Chapter 4 Product Range................................................................................................................................... .11Chapter 5 Primary Functions of the Product.....................................................................................................125.1 Product Initialization.................................................................................................................................125.1.1 Enable Product Activation........................................................................................................... .125.1.2 Domain Name Settings.................................................................................................................125.1.3 Reimbursement Initialization........................................................................................................135.1.4 Authorization Management......................................................................................................... .135.2 Basic Configuration................................................................................................................................. .135.2.1 Invoice Header Maintenance.......................................................................................................135.2.2 Financial Announcement..............................................................................................................145.2.3 Delegated Reimbursement......................................................................................................... .145.2.4 Application Control Rules.............................................................................................................145.2.5 City Grade..................................................................................................................................... .155.2.6 Reimbursement Standard........................................................................................................... .155.2.7 Reimbursement Doc Template Configuration.......................................................................... .165.2.8 Reimbursement Doc Detail Template Configuration............................................................... .165.3 Expense Reimbursement Business.......................................................................................................175.3.1 Expense Application Business................................................................................................... .175.3.2 Loan Business.............................................................................................................................. .175.3.3 Reimbursement Business........................................................................................................... .185.3.4 Repayment Business....................................................................................................................215.3.5 Expense Accrual Business...........................................................................................................225.4 My Travel.................................................................................................................................................. .235.4.1 Travel Reservation....................................................................................................................... .235.5 Expense Financial Processing.............................................................................................................. .235.5.1 Loan Opening Doc....................................................................................................................... .235.5.2 Enterprise Order Center...............................................................................................................245.5.3 Travel Monthly Closing................................................................................................................ .245.6 Expense Analysis.................................................................................................................................... .245.6.1 Enterprise Expense Analysis.......................................................................................................245.6.2 Department Expense Analysis................................................................................................... .255.6.3 Project Expense Analysis.............................................................................................................255.6.4 Expense Item Analysis................................................................................................................ .25Chapter 6 Special Notes..................................................................................................................................... .266.1 About function iteration........................................................................................................................... .266.2 About upgrade...........................................................................................................................................263 A Digital Platform for Large-scale EnterprisesChapter 1 General ObjectivesBased on cloud computing, big data, artificial intelligence and other latest technologies, Yonyou Finance Cloud provides enterprises with financial services centered around intelligent reimbursement and intelligent accounting by using the new social business pattern, helping enterprises to establish a Finance Cloud service platform with the new features of connectivity, fusion, real-time, and intelligence, facilitate financial transformation of the enterprises and create new financial values.4 A Digital Platform for Large-scale EnterprisesChapter 2 Product ArchitectureThe overall service architecture of You Reimbursement is as follows:Description:1.Travel Services: You Reimbursement implements travel service connection centering around SaaS expense control, so as to provide one-stop solutions for employees; channels and service providers that have implemented the one-stop solutions include: travel (Ctrip, ZTE Business Travel, Tempus, 517Na.com, and yeetm.com), trip (DiDi, Shen Zhou Zhuan Che, ShouYue), catering (honghuotai.com, xiaomishu.com) and express delivery (YTO Express).2.Invoice Module: You Reimbursement and Tax Cloud are closely integrated to realize the integration of invoices and ledgers, as well as identification, anti-counterfeiting and duplication check of all types of invoices, reduce employees' workload of reporting and financial approval, and minimize the risk of financial control.3.Payment Module: You Reimbursement is deeply integrated with NCCloud Cash Management to implement online payment.4.Image System: You Reimbursement provides enterprise customers with multi-client applications, such as mobile and PC applications. At the same time, the image files uploaded in You Reimbursement can be stored in the form of attachments; You Reimbursement can also be integrated with the existing 5 A Digital Platform for Large-scale Enterprisesimage system of the enterprise to upload the files collected in You Reimbursement to the imaging system for subsequent image viewing and archiving, thus saving the cost of purchasing image scanning equipments.5.OA Portal: since more and more enterprises are purchasing or building their own unified portals, You Reimbursement also provides the OA portal access capabilities.6.Financial System: as an independent expense control system, You Reimbursement must be integrated with the NC Cloud financial ERP system to achieve integration of reimbursement and accounting.You Reimbursement integrates NC Cloud product architectureDescription:1.Since NC Cloud Expense Mgmt and Online Reimbursement are replaced by You Reimbursement, the business travel expense control field focuses more on the development of resources, rapid response to the impacts of various policies (such as tax policies), and the applications of various new intelligent technologies.2.You Reimbursement is deeply integrated with NCC to provide multi-client (App, web client, etc) collaborative applications for all expense control services of the enterprises and provide consistent user experience.6 A Digital Platform for Large-scale Enterprises3.After the integration, all the applications are deployed in the lightweight client, including all-employee reimbursement, approval and financial processing.4.All the application menus of You Reimbursement are integrated into the NCC workbench and controlled according to the permissions of the NCC workbench to provide customers with a unified portal experience.7 A Digital Platform for Large-scale EnterprisesChapter 3 Product FeaturesBased on cloud computing, mobile internet, artificial intelligence and other latest technologies, You Reimbursement builds an enterprise intelligent business travel expense control platform with the internet architecture, and provides social business connections and one-stop solutions for enterprise employees to build a closed-loop full expense process from application, transaction, reimbursement, approval, payment, accounting, to reporting, that can be used by all enterprise employees so as to reduce cost, improve efficiency and create new financial values.1.Supports the shared service work platform functions. Expense management Docs support workflows, and they can be approved in the shared service center. The following Docs support workflows: expense application Doc, accrual Doc, loan slip, reimbursement Doc (including repayment slip), etc.2.All-employee reimbursement mode: all employees can log in to the mobile App or PC client to initiate reimbursement or approval.3.Delegated reimbursement mode:1)All employees can delegate an office assistant to log in to the system and initiate reimbursement.2)Supports employees to delegate reimbursement to others in the mobile App anytime, anywhere.3)Supports the partner scenario.4)Supports making reservation by agents.5)Supports importing invoices in batch by using scanners to generate reimbursement Docs.4.Supports reimbursing company and expense-bearing company using different business modes.5.Supports controlling reimbursement by expense plans.6.Supports the expense management process from loan, reimbursement, payment, to accounting: loan - reimbursement and payment - cashier settlement - accounting voucher preparation.7.Supports payment to multiple payees, such as suppliers and enterprise employees.8.Supports multiple payment methods, such as online banking payment, manual payment by cashier, and payment by entrusting settlement center.9.Supports multiple reimbursement approval methods, such as approval on PC and mobile approval.10. Multiple preset expense reimbursement Docs are available, such as the traveling expenses reimbursement Doc and common reimbursement Doc.11. Supports delegated supplier payment.8 A Digital Platform for Large-scale Enterprises12. Supports allocating expenses across multiple Orgs: with one reimbursement Doc, the expenses of multiple Orgs can be allocat...
