User Manual-1909 Electronic Accounting File Archive 用友网络科技股份有限公司 1 Copyright © yonyou Network Technology Co., Ltd. All rights reserved Without the written permission of yonyou Group, any part or the whole content of this manual may not be reproduced, copied, translated or reduced for any purpose. Please note that the content of this manual may be changed without prior notice, and its content does not represent the commitment made by yonyou Group. 用友网络科技股份有限公司 2 Table of Contents Copyright ..................................................................................................................................................... 1 Change Record............................................................................................................................................. 5 Terms and Definitions .................................................................................................................................. 6 Chapter I General Overview .................................................................................................................. 7 1.1 General Overview ................................................................................................................................ 7 1.2 Overview ............................................................................................................................................. 9 1.3 Application Value .............................................................................................................................. 11 Chapter II Application Role ................................................................................................................... 12 Chapter III Application Map .................................................................................................................. 12 Chapter IV Application Scenario ............................................................................................................ 13 4.1 Voucher Archive .......................................................................................................................................... 13 4.1.1 Business Description ........................................................................................................................ 13 4.1.2 Business Process ............................................................................................................................... 13 4.1.3 Application Nodes List ..................................................................................................................... 13 4.1.4 Use Solution...................................................................................................................................... 13 4.2 Ledger Archive ............................................................................................................................................ 17 4.2.1 Business Description ........................................................................................................................ 17 4.2.2 Business Process ............................................................................................................................... 17 4.2.3 Application Nodes List ..................................................................................................................... 17 4.2.4 Use Solution...................................................................................................................................... 18 4.3 Ledger Archive ............................................................................................................................................ 19 4.3.1 Business Description ........................................................................................................................ 19 4.3.2 Business Process ............................................................................................................................... 19 4.3.3 Application Nodes List ..................................................................................................................... 20 4.3.4 Use Solution...................................................................................................................................... 20 4.4 Business Document Archive ........................................................................................................................ 21 4.4.1 Business Description ........................................................................................................................ 21 4.4.2 Business Process ............................................................................................................................... 21 4.4.3 Application Nodes List ..................................................................................................................... 21 4.4.4 Use Solution...................................................................................................................................... 21 4.5 Cancel Archiving ......................................................................................................................................... 23 4.5.1 Business Description ........................................................................................................................ 23 4.5.2 Business Process ............................................................................................................................... 23 4.5.3 Application Nodes List ..................................................................................................................... 23 4.5.4 Use Solution...................................................................................................................................... 23 Chapter V Initial Preparation ................................................................................................................ 25 5.1 Initialization Configuration ......................................................................................................................... 25 5.1.1 Accounting Period Scheme ............................................................................................................... 25 5.1.2 Currency ........................................................................................................................................... 25 5.1.3 Business Unit .................................................................................................................................... 26 5.1.4 Accounting Book Type ..................................................................................................................... 26 5.1.5 Financial Accounting Book .............................................................................................................. 27 用友网络科技股份有限公司 3 5.1.6 Permission Management ................................................................................................................... 27 5.1.7 Printing Template Configuration ...................................................................................................... 28 5.2 File Transmission Configuration ................................................................................................................. 28 5.2.1 File Transmission Path Configuration .............................................................................................. 28 5.2.2 File Receiving Address Configuration .............................................................................................. 28 用友网络科技股份有限公司 4 Introduction This manual is a guide to plan execution, solution preparation and implementation for implementation consultants and key corporate users. The manual is developed around the main business scenarios that the applications can solve. Based on this, the manual shows the key functions of the application, and provides the idea of matching business needs with application nodes. This manual is divided into five sections: The first part is a brief introduction to the overall plan of the application and its value. The second part is a description of the usage of the application role. The third part is the comparison list of the distribution map of application nodes in the foreground and background (lightweight end, heavyweight end). The fourth part is a description of the main business scenarios, processes and corresponding application solutions of this module. The fifth is the initial preparation settings. Additionally, in order to deepen the users' understanding of the content, the manual will not only provide an explanation for the key terms but also supplementary explanations in the appendix for key points that may need to be cross referenced to help users look up terms easily. To highlight the key points, this manual focuses on solutions and describes only the important control points in product operations. To learn more about the product's use of a specific Section, please refer to the following materials in addition to this manual: 1. NC Cloud User Manual-Organization Management-provides an in-depth explanation of key product concepts (e.g. group, organization, and business delegation) and modeling ideas, and acts as an important reference for implementation planning and blueprint design. 2. NC Cloud User Manual-Process Management-provides application guidance on transaction types and process design tools. 3. NC Cloud User Manual-Basic Data-provides a more in-depth understanding and application of basic data in Chapter V (initial preparation settings) of the manual. 用友网络科技股份有限公司 5 Change Record Editor Feng Xing Edition Reviser Reviewer Starting/Ending Time Revised/Approved Chapters Revised/Approved Contents 1909 Feng Xing Chapter IV Application Scenario 4.3 Report Archiving NC C1909 deletes the enterprise report archiving. Chapter IV Application Scenarios 4.4 Business Document Archiving NCC1909 adds a new business document, Shared Service > Work Order, and supports the archiving of electronic bank receipts as attachments to payment documents. 用友网络科技股份有限公司 6 Terms and Definitions Archives: Refer to characters, charts, audio, video and other various forms of historical records, which are directly formed by past and present state institutions, social organizations and individuals engaged in political, military, economic, technological, cultural, religious and other activities and have preservation value for the state and society. Accounting files: Refer to accounting vouchers, accounting books, financial reports and other professional accounting data, which are important historical materials and evidence to record and reflect the economic business of enterprises and institutions, belonging to important economic archives of enterprises and institutions, are important basis for checking the past economic activities of enterprises and institutions, and are also important components of national archives. Electronic accounting file archive: Refers to the archive and management of accounting vouchers, accounting books, financial reports and other accounting professional data in the form of Electronic Files. 用友网络科技股份有限公司 7 Chapter I General Overview 1.1 General Overview NC Cloud Financial Accounting complies with accounting standards and financial basic work norms, and helps corporate financial personnel with various accounting related work, and provides accounting basics for the formation of internal and external financial reports. NC Cloud's financial products provide a comprehensive auditing lead, record business operation logs, and meet internal control requirements. At the same time, as the core of enterprise management system, NC Cloud financial accounting system and NC Cloud supply chain system are financially integrated, and share with NC Cloud budget system to achieve budget control, and share with NC Cloud report system to achieve account integration. It can be used with NC Cloud shared service system to realize financial sharing integration, with NC Cloud treasury system to manage group funds, with NC Cloud reimbursement platform to manage staff reimbursement, and with NC Cloud value-added t...
