User Manual-1909 Accounts Payable Management 用友网络科技股份有限公司 Copyright © yonyou Network Technology Co., Ltd. All rights reserved Without the written permission of yonyou Group, any part or the whole content of this manual may not be reproduced, copied, translated or reduced for any purpose. Please note that the content of this manual may be changed without prior notice, and its content does not represent the commitment made by yonyou Group. 用友网络科技股份有限公司 Table of Contents Copyright .................................................................................................................................................................. 1 Introduction ............................................................................................................................................................. 4 Change Record ......................................................................................................................................................... 5 Terms and Definitions ............................................................................................................................................. 6 Chapter I. General Overview ............................................................................................................................ 7 1.1 General Overview ................................................................................................................................ 7 1.2 Overview ............................................................................................................................................. 9 1.3 Application Value .............................................................................................................................. 13 Chapter II. Application Role ............................................................................................................................. 15 2.1 A/P Accounting ............................................................................................................................................ 15 2.2 A/P Operator ................................................................................................................................................ 16 2.3 Accounting Supervisor ................................................................................................................................. 17 2.4 Financial System Administrator................................................................................................................... 17 Chapter III. Application Map .................................................................................................................... 18 Chapter IV. Application Scenario.............................................................................................................. 20 4.1 Daily Business ............................................................................................................................................. 20 4.1.1 A/P Doc Entry and Management ............................................................................................... 20 4.1.2 Payment Business ...................................................................................................................... 31 4.1.3 Internal Transaction Collaboration ............................................................................................ 50 4.1.4 Account Consolidation .............................................................................................................. 53 4.2 Exchange Gain/Loss .......................................................................................................................... 56 4.2.1 Business Description ........................................................................................................................ 56 4.2.2 Business Process ............................................................................................................................... 57 4.2.3 Application Nodes List .............................................................................................................. 57 4.2.4 Application Solution .................................................................................................................. 57 4.3 Account Closing and Account Settlement ......................................................................................... 64 4.3.1 Business Description ................................................................................................................. 64 4.3.2 Business Process ........................................................................................................................ 65 4.3.3 Application Nodes List .............................................................................................................. 65 4.3.4 Application Solution .................................................................................................................. 66 Chapter V. Initial Preparations ........................................................................................................................ 68 5.1 Control Mode ............................................................................................................................................... 69 5.2 Enterprise Modeling Platform ..................................................................................................................... 70 5.2.1 Multi-Organization Modeling ........................................................................................................... 71 5.2.2 Basic Data Maintenance ................................................................................................................... 75 5.2.3 Creation of Process Platform ............................................................................................................ 78 5.2.4 System Platform Settings .................................................................................................................. 79 5.3 Financial Accounting ................................................................................................................................... 82 5.3.1 Basic Settings.................................................................................................................................... 82 3.3.2 A/P Management ............................................................................................................................... 82 Appendixes ............................................................................................................................................................. 83 用友网络科技股份有限公司 3 Appendix 1: Document Work Flow ................................................................................................................... 83 Appendix 2: Control Points ............................................................................................................................... 87 Appendix 3: Ledger Query ................................................................................................................................ 88 Appendix 4: Widget ........................................................................................................................................... 90 Appendix 5: List of Referenced User Manuals ................................................................................................. 91 用友网络科技股份有限公司 4 Introduction This manual is a guide to plan execution, solution preparation and implementation for implementation consultants and key corporate users. The manual is developed around the main business scenarios that the applications can solve. Based on this, the manual shows the key functions of the application, and provides the idea of matching business needs with application nodes. This manual is divided into five sections; The first part is a brief introduction to the overall plan of the application and its value. The second part is a description of the usage of the application role. The third part is the comparison list of the distribution map of application nodes in the foreground and background (lightweight end, heavyweight end); The fourth part is a description of the main business scenarios, processes and corresponding application solutions of this module. The fifth is the initial preparation settings; Additionally, in order to deepen the users' understanding of the content, the manual will not only provide an explanation for the key terms but also supplementary explanations in the appendix for key points that may need to be cross referenced to help users look up terms easily. To highlight the key points, this manual focuses on solutions and describes only the important control points in product operations. To learn more about the product's use of a specific Section, please refer to the following materials in addition to this manual: 1. User Manual-Organization Management further elaborates on the key concepts of the product (such as groups, organizations, business delegation, etc.) and the ideas of modeling. It is an important reference for plan implementation and blueprint design. 2. Product Help describes key field and button operations on a specific function node in detail, and provides key application examples. 3. User Manual-Process Management provides the guidance for transaction types and process design tools. 4. User Manual-Basic Data provides more detailed explanation of the basic data and its use in Initial Preparation Settings of this manual. 用友网络科技股份有限公司 5 Change Record Editor Liu Chunhua Edition Revised by Reviewer Starting/Ending Time Revised/Approved Chapters Revised/Approved content NCC1909 Liu Chunhua Chapter I - Section 1.3, Chapter IV - Section 4.1 Cancel connection with VAT Platform Chapter I - Section 1.3 Provide rich API interfaces Chapter I - Section 1.3 A/P Settlement RPA Robot Chapter I - Section 1.3, Chapter IV - Section 4.1 A/P management supports Customer A/P Doc. and Customer Pmt Doc. Refund business process. Business process of pushing A/P Doc. and Payment Doc. to each other Chapter V - Section 4.1 You can define editable document fields in approval process and workflow Chapter V - Section 4.1 The recipient of the collaboration message filters by the target organization of the Collaborated Doc 用友网络科技股份有限公司 6 Terms and Definitions Accounts Receivable It refers to the Pmt Item that an enterprise shall collect from the Purchase UOM for selling commodities, products, providing labor services and other businesses in the normal business process, including taxes that shall be borne by the Purchase UOM or the labor service receiving unit, and various transportation and miscellaneous fees paid on behalf of the Purchase UOM. Accounts Payable It refers to the accounts that an enterprise shall pay to the supplier for purchasing materials, commodities or receiving labor supply. Accounts receivable are liabilities arising from the inconsistent time between the buyer and the seller to obtain materials and pay for goods in the purchase and sale activities. Transfer of liability (debt) and consolidation of receipts (payments) It refers to the consolidation or adjustment of A/R, Collection, A/P and Payment Businesses between customers (suppliers), between customers (suppliers) and departments, and between customers (suppliers) and business representatives, and solves the problem that A/P, Payment, A/R and Collection Businesses are transferred in or out between suppliers, between suppliers and departments, and between suppliers and operators. Collaboration During transaction settlement between companies within the group, the corresponding business of the opposite party is automatically generated through collaboration rules. Write-off It is to establish the corresponding contact between A/P, A/R, Payment and Collection Docs, and can accurately reflect the debts of various ages in combination with write-off information. Generally, Write indicates Approval and Verification, and Off indicates Logoff and Account Cancellation. Exchange Gain/Loss It refers to the gains or losses o...
