Commercial Bill User Manual-1909 用友网络科技股份有限公司 1Copyright Without the written permission of yonyou Group, any part or the whole content of this manual may not be reproduced, copied, translated or reduced for any purpose. Please note that the content of this manual may be changed without prior notice, and its content does not represent the commitment made by yonyou Group. 用友网络科技股份有限公司 2Table of Contents Copyright ................................................................................................................................................................... 1 Change Record .......................................................................................................................................................... 4 Terms and Definitions ................................................................................................................................................ 5 Chapter I Overview ................................................................................................................................................. 10 1.1 Overview ................................................................................................................................................... 10 1.2 Application Overview .................................................................................................................................11 1.3 Application Value ....................................................................................................................................... 13 1.4 Application Roles ...................................................................................................................................... 14 1.5 Application Map ........................................................................................................................................ 15 II Application Scenarios .......................................................................................................................................... 18 2.1 Daily Business Bill Transactions for a Single Enterprise .......................................................................... 18 2.1.1 Bills Receivable Transactions ......................................................................................................... 19 2.1.2 Bills Payable Transactions .............................................................................................................. 36 2.2 Centralized Bill Management .................................................................................................................... 46 2.2.1 Centralized Bill Physical Item Management .................................................................................. 46 2.2.2 Centralized Management of Bill Physical Items and Ownerships .................................................. 67 2.2.3 Centralized Bill Information Management ..................................................................................... 85 2.2.4 Agent Invoicing .............................................................................................................................. 85 2.2.5 Agent Bill Payment ......................................................................................................................... 97 2.2.6 Agent Bills Payable Discounting .................................................................................................. 104 2.3 Electronic Commercial Draft .................................................................................................................... 111 2.3.1 Bills Receivable Business ..............................................................................................................112 2.3.2 Bills Receivable Business ............................................................................................................. 131 2.3.3 Bank-enterprise Direct Link ......................................................................................................... 141 2.3.4 Notes ............................................................................................................................................. 146 Chapter III Initial Preparations .............................................................................................................................. 148 3.1 Control Mode ........................................................................................................................................... 148 3.2 Company Modeling Platform .................................................................................................................. 148 3.2.1 Multi-Organization Modeling ....................................................................................................... 148 3.2.2 Basic Data Maintenance ............................................................................................................... 150 3.2.3 Construction of the Process Platform ........................................................................................... 151 3.2.4 System Platform Settings .............................................................................................................. 151 3.3 Treasury Management ............................................................................................................................. 152 3.3.1 Funds Basic Settings ..................................................................................................................... 152 3.3.2 Commercial Draft ......................................................................................................................... 153 Appendixes ............................................................................................................................................................ 154 Appendix 1: Document Work Flow ............................................................................................................... 154 Appendix 2: Query Reports ........................................................................................................................... 157 Appendix 3: Centralized Bills - Bills Receivable GL Voucher ...................................................................... 162 Appendix 4: Centralized Bills - Controlled by Funds Plan ........................................................................... 165 Appendix 5: Interface Description ................................................................................................................. 178 Appendix 6: List of Referenced User Manuals.............................................................................................. 179 用友网络科技股份有限公司 3Introduction This user manual is designed to guide implementation consultants and key company users through implementation planning, solution preparation and solution implementation. This user manual focuses on the business solutions offered by the product. It also presents key applications of the product in order to help users establish business requirements and product solutions. This user manual is divided into three parts. The first part is a brief introduction to the product and its values. The second part elaborates on main business scenarios and processes in Commercial Bills and the corresponding product functions. The third part discusses the initial settings of product implementation. Finally, users can learn about the product applications of specific modules in-depth through the following materials in addition to this user manual: 1. NC Cloud Product User Manual - Organization Modeling Elaborate on the key product concepts (including groups, organizations, business delegation etc.) and solutions for relevant application scenarios, and provides important references for implementation planning and blueprint design. 2. NC Cloud Product User Manual - Process Platform Provides user guidance for process design tools. 3. NC Cloud Product User Manual - Basic Data Provides a greater understanding of basic data and its application as introduced in Section III (Initial Preparation) of the user manual. 用友网络科技股份有限公司 4Change Record Editor Ye Weifei, Zhao Weigang Edition Revised by Reviewer Starting/Ending TimeRevised/Approved Chapters Revised/Approved content 用友网络科技股份有限公司 5Terms and Definitions Bill Refers to a security that is signed by the drawer and that designates the said drawer or another payer to make unconditional payment of a certain sum to the payee or holder, either on demand or on the specified date, in accordance with the conditions on the bill. This includes promissory notes designating the drawer as the payer of a certain sum, and bills and cheques entrusted to an authorized party to make unconditional payment of a certain sum. Commercial Bill A commercial bill refers to a type of bill issued and signed by the payer or depositor (or acceptance applicant), accepted by the acceptor and paid to the payee or endorsee on the due date. Commercial bills include commercial acceptance bills and bank acceptance bills, determined according to the acceptor. Bank Acceptance Bill Bank acceptance bills are issued by the drawer, submitted to the deposit bank by the acceptance applicant and, once acceptance is confirmed by the bank, paid unconditionally to the value of the confirmed sum by the delegated payer to the payee or holder on the specified date. The bank is the first payer. The drawer of the bank acceptance bill must be the legal entity holder of a deposit account opened at the acceptance bank, and another organization, and must have a genuine delegated payment relationship with the acceptance bank, a good credit rating and a reliable source of funds sufficient to meet the bill amount. 用友网络科技股份有限公司 6Commercial Acceptance Bill A commercial acceptance bill is issued by the drawer, accepted by a payer who is not connected to the bank and paid unconditionally. The value should be equal to the pre-determined sum and should be paid by the delegated payer to the recipient or holder on the specified date. The payer is the acceptor, and the drawer can be either the payee or the payer. The following features distinguish commercial drafts from other settlement methods: The use of commercial bills is comparatively restricted; commercial bills can only be issued for commodity transactions conducted between companies that are in accordance with the law and the purchase and sales contracts concerned. Commercial bills cannot be used for any type of settlement other than a commodity transaction, including labor remuneration, debt repayment and credit loans. Commercial bills can only be used by a comparatively small number of parties. Commercial bills is used by a legal entity which has opened an account with the bank concerned. The commercial bill may be issued by the payer or the payee, but both are subject to acceptance. Only accepted commercial drafts have legal effects. The acceptor is liable for making an unconditional payment on the maturity date. If the acceptor fails to make the payment when the commercial draft reaches maturity, or if he or she refuses to pay for legal reasons, then the debtor may seek compensation from the acceptor for the amount of the bill. This is in accordance with the endorsement transfer procedure for the commercial bill, and all related parties will bear any associated liabilities. The tenor of the commercial bill will be decided by both parties, and will generally be between three and six months. It cannot exceed nine months. When settlement by installment occurs, a separate 用友网络科技股份有限公司 7commercial bill will be issued for each payment concerned. Matured and un-matured commercial drafts can be discounted at the bank concerned in order to form a combination of settlement and bank finances. This will help the enterprise to supplement cash flow and maintain normal production. Commercial drafts can be used in other areas and are not limited to the place of settlement. Settlement can be performed through...
