[Image: image_1.jpeg]Copyright©2025 Yonyou Group All rights reserved.Without the written permission of Yonyou Group, no part or whole of the content of this release note may be copied, reproduced, translated, or reduced for any purpose. The content of this release note may change without notice, please be aware. Please note: The content of this release note does not represent a commitment made by Yonyou Network.Special StatementDear readers, please note that the release notes for this version have been optimized, and there is no longer a distinction between the full version and the incremental version. For easier reading, we have highlighted the new features in bold blue font in the full version. We kindly ask readers to pay special attention to this change while reviewing.Product OverviewProduct OverviewYonBIP Financial Management is a cloud platform developed by Yonyou based on the latest "Big Data, Intelligence, IoT, Mobile Internet, and Cloud Computing" technologies, innovative business models, and the theory of event accounting. It helps enterprises build a new financial system of "Intelligent Accounting, Value Finance," supporting the digital transformation of finance.Financial Management Expense Management provides enterprises with advanced solutions for personal reimbursements, corporate payments, and business travel management. Through an intelligent expense management system, it achieves refined management of enterprise expenses. It is committed to accelerating the processing efficiency of expense reimbursements, simplifying related workflows, and conducting audit inspections on transactions through intelligent auditing, thereby eliminating the cumbersome tasks for both reimbursers and financial personnel. This makes expense management more streamlined and helps enterprises achieve operational excellence.It is mainly divided into basic configuration, workbench, reimbursement business, bill management, analysis reports, analysis dashboard, thematic analysis, expense budget, contract ledger, private vehicle for business, consumption center, mobile reimbursement services, etc., providing enterprises with a complete expense control application scenario.Product ArchitectureProduct Architecture DiagramProduct GoalsIn an increasingly complex and changing business environment, we are committed to creating an Expense Management product that integrates intelligence, efficiency, and transparency. This product aims to help enterprise customers achieve a comprehensive upgrade in expense management through advanced digital technology, controlling costs from the source, optimizing resource allocation, and supporting enterprises in achieving sustainable development and profit growth.Real-time budget monitoring and alert: Establish a multi-dimensional budget management system that supports custom budget items and cycles, enabling real-time monitoring and dynamic adjustment of expense expenditures. When expenses approach or exceed the budget, the system automatically triggers an alert mechanism to ensure the enterprise always maintains control over expense management.Data-driven Decision Support: Through expense data analysis, provide enterprises with expense analysis reports and dashboards, including Organization Borrowing Dashboard, Organization Expense Analysis Dashboard, Travel Expense Saving Analysis Dashboard, etc., to help enterprise decision-makers quickly identify cost-saving opportunities and optimize resource allocation strategies;Seamless Integration and Flexible Expansion: Supports seamless integration with existing enterprise ERP, OA, and other systems, reducing data silos and enhancing overall operational efficiency. At the same time, provides open API interfaces to support on-demand custom development, meeting the personalized management needs of enterprises.Enhance User Experience and Transparency: Optimize user interface design, simplify workflow, and improve user experience. At the same time, provide expense details inquiry function to ensure that every expenditure is clear and traceable, enhancing the transparency and credibility of internal expense management within the enterprise.Product RangeThe scope and form of product release are as follows:Domain CloudDomainAppExclusive CloudPrivate CloudOn-Premises DeploymentFinancial ManagementExpense ManagementBasic Configuration✔✔✔Financial ManagementExpense ManagementWorkbench✔✔✔Financial ManagementExpense ManagementReimbursement Business✔✔✔Financial ManagementExpense ManagementBill Management✔✔✔Financial ManagementExpense ManagementAnalysis Report✔✔✔Financial ManagementExpense ManagementAnalysis Dashboard✔✔✔Financial ManagementExpense ManagementThematic Analysis✔✔✔Financial ManagementExpense ManagementExpense Budget✔✔✔Financial ManagementExpense ManagementContract Ledger✔✔✔Financial ManagementExpense ManagementPrivate Vehicle for Business✔✔✔Financial ManagementExpense ManagementConsumption Center✔✔✔Financial ManagementExpense ManagementMobile Reimbursement✔✔✔Product FeaturesBasic ConfigurationThe basic configuration is the "foundation" of Expense Management, dividing functions into major categories such as expense items, project configuration, bill configuration, business travel records, travel standards, general standards, audit rules, reimbursement rules, mobile settings configuration, and expense alerts.The features of this version are as follows:Expense Control InitializationPre-set expense control initialization supports a quick understanding of expense control implementation operations.Expense ProjectProvide the [Business Unit - Expense Project] node, supporting the distribution of digital modeling expense project files according to business units, that is, restricting the expense project data that different business units can use; supporting control of application settings for exception personnel;Provide the [Expense Item - Transaction Type] node, supporting the distribution of transaction types according to expense items, that is, restricting the expense item data that can be used for different transaction types. For example, the general reimbursement document can only reimburse meeting expenses and communication expenses; the travel expense reimbursement document can only reimburse travel expenses.Provide the [Transaction Type - Attachment Type] node, supporting the distribution of attachment types according to transaction type/expense project, that is, setting different attachment types required for different transaction types, for example, a general reimbursement document requires uploading an invoice; a travel expense reimbursement document requires uploading an invoice and itinerary; the [Transaction Type - Attachment Type] invoice folder allows settings at the organization level and tenant level, and the attachment-invoice list supports financial sorting.Support incremental batch distribution functionProvide the [Expense Project - Department] node, supporting the distribution of expense project files by department, which restricts the data range of expense projects used by different departments. For example, the office department cannot reimburse venue fees. This feature is optional and only applicable to certain scenarios.Project ConfigurationProvide the [Project-Department] node, supporting the distribution of digital modeling project files according to departments, that is, limiting different departments to the scope of project data usage. For example, when a unit signs a design project, only the design department is allowed to use that project for reimbursement, facilitating later cost statistics. This feature is optional and only applicable to certain usage scenarios.Provide the [Project-Personnel] node, supporting the distribution of digital modeling project files according to personnel, which limits the project data that different personnel can use. This feature is optional and only applicable to certain scenarios;When setting the "Reimbursement Parameters" for "Project Filtering Dimensions," you can choose to distribute the usage permissions of project files by "Business Unit," "Business Unit-Department," or "Business Unit-Personnel."Bills ConfigurationProvide the [Bill Type] node, which allows for enabling or disabling bills. Bills include invoices, travel itineraries, and other document data supported by OCR recognition. The system has preset various bill types as a classification basis for employees to upload bills.Provide the [Consumption Type] node, which allows querying of consumption type records and the functionality to disable or enable consumption types. It is used to define consumption types and to correct the consumption types returned by verification. The [Consumption Type] serves as a business supplement to bills, and the system has preset various [Consumption Types]. After OCR recognition of the bills, classification is performed. For example, in the case of a value-added tax special invoice where the product details include hotel accommodation, the automatically associated consumption type by the system is "Accommodation," which serves as the basis for subsequent intelligent reporting.Provide the 【Bills/Consumption Type - Expense Project 】 node. Establish a mapping relationship between bills/consumption types and expense projects, as well as the functionality for maintaining and managing this mapping relationship. Once the setup is completed and enabled, it will serve as a reference for the system when generating reimbursement forms based on bills. When there is a unique mapping relationship between bills/consumption types and expense projects, the system will aggregate the bill's tax-inclusive amount, deductible tax amount, and other data into the designated expense project when generating data for the specified transaction type's reimbursement details.Provides the 【Conversion Template 】 function, which allows configuration of the face amount conversion to reimbursement detail rules based on bill type and consumption type; supports conversion of text type fields; for example: converting the seller's name, document number, etc. from the invoice to the reimbursement details.Provide the [Deduction Rules] node to query the calculation rules for the deductible input tax amount of invoices, and enable or disable the corresponding calculation rules. Configure the deductible amount calculation rules through three dimensions: invoice type, consumption type, and taxable service name. The system has preset various [Deduction Rules] to provide a basis for intelligent calculation of employee reimbursements; the calculation logic distinguishes passenger transport services. Note: Bill type, consumption type, and deduction rules are "socialized" data (i.e., non-modifiable).The verified invoice generates reimbursement details based on the specifics, determining whether each line's consumption type is deductible.Support exclusion logic for custom passenger & freight services;Optimize the judgment of international flight itinerary for non-deductibility.Provide the 【Upload Rules 】 function, which can limit the methods for employees to collect invoices. For example, QR code scanning, manual entry, etc.;Provide the function of [Bill Control Rules], supporting the control of consumption types that are not allowed for reimbursement & scenarios of bill types that are not allowed; support for merging across bill types (for example: merging transportation expense types such as fixed amount invoices, taxi receipts into one line of reimbursement details), merging within bills, supporting manual association of bills, optimizing conversion template functions, optimizing expense item style travel expense reimbursement documents; support for loan transfer; when calculating based on subsidy days rules, suppo...
