image_1.pngCopyright©2024 Yonyou Group All rights reserved.Without the written permission of Yonyou Group, no part of this user manual may be copied, reproduced, translated, or reduced for any purpose. The content of this user manual may change without notice, please stay informed.Please note: The content of this user manual does not represent a commitment made by Yonyou Network.OverviewAccounts Payable Management is primarily used for accounting and managing the transactions between the organization and its suppliers. In Accounts Payable Management, two main types of business are handled: procurement payables and other payables. Based on original documents such as purchase invoices, other payable items, and payment orders, it is divided into four basic business processes that constitute a complete business cycle of accounts payable management, including payable confirmation, due payments, payment reconciliation, and end-of-period processing. It also supports business processes such as payment agreements, debt transfers, and foreign exchange gains and losses calculation.image_2.pngApplication Architecture DiagramApplication ValueThrough comprehensive management of accounts payable and financial integration, achieve a close connection between accounts payable and procurement operations, and conduct comprehensive management and risk control of the company's accounts receivable and payable. Timely and accurately provide information on the balances of accounts payable to suppliers, and offer various analytical reports, such as aging analysis reports, overdue debt reports, detailed accounts, and supplier balance sheets. These analytical reports help software users to reasonably allocate funds and improve the efficiency of fund utilization.Open and Flexible Integration of Business and FinanceIntegration with business systems;Integration and application with industry products;Integration applications with third-party products;Achieve loose coupling between business and finance based on the event accounting middle platform, supporting open and flexible integration.Business matters should be recorded as accounts payable, with real-time accounting upon the occurrence of the business.Complete Procure-to-Pay ProcessSupport the payment closure for contracts, orders, projects, and payables;Support payment orders as an independent service for the procurement module, without relying on the financial module;Support payment orders and payment refund orders to interface with the fund settlement platform for settlement, and register cash and bank accounts.Automated and Efficient Accounting ProcessingSupports automatic write-off processing such as associated write-offs and default plan write-offs, supports manual batch write-off calls, enabling timely automation of regular large-scale business operations, supplemented by manual write-offs, and supports flexible and complex write-off requirements;Support the transfer of accounts payable counterparties, transfer of payment types, and transfer of accounting dimensions;Supports the calculation of realized exchange gains and losses, the calculation of exchange gains and losses for balance settlement, and the monthly calculation of exchange gains and losses.Fine multidimensional data and analysisAccounts payable transactions and payment transactions record rich business information and financial information;Verification, debt transfer, exchange gains and losses support tracing the original transaction's business information and financial information;Support multi-dimensional account table queries and multi-dimensional accounting for accounting transactions.Application ScenariosScenario 1: Accounts Payable EntryBusiness DescriptionAccounts Payable Invoice Confirmation: Meets the company's requirements for managing payables other than procurement invoices, and supports multiple payment plan management for accounts payable invoices, including non-agreement, agreement without installment, and agreement with installment.Accounts Payable: Meet the centralized account management of various procurement accounts payable for enterprises, supporting centralized payments for accounts payable data pools.Business Processimage_3.pngScenario 2: PaymentBusiness DescriptionPayment orders and payment refund orders manage the company's payment and refund operations.Receipts/Payments and Receipt Refunds/Payment Refunds generate accounting transactions after they take effect.Accounting transactions generate journal entries, and general ledger vouchers are created through the Accounting Rules Center.Business Processimage_4.pngScenario 3: Debt TransferBusiness DescriptionSatisfy the transfer of accounts payable balance and payment transaction balance by supplier, project, department, and salesperson dimensions. In addition to the above dimensions, payment orders support the transfer of payment types.Business Processimage_5.pngScenario 4: Accounts Payable Write-offBusiness DescriptionSupport for associated write-offs, setting up write-off plans, manual and automatic write-offs according to the write-off plan, and support for write-offs in different currencies.Business Processimage_6.pngScenario Five: Exchange Rate Gains and LossesBusiness DescriptionSupport the calculation of exchange gains and losses at the end of the month, calculate realized exchange gains and losses, and calculate exchange gains and losses when foreign currency balances are settled.Business ProcessCalculate exchange gains and losses at the end of the month.Each payable is not calculated for exchange gains and losses at the time of payment, but rather at the end of the month when corresponding payables and payment orders are calculated for exchange gains and losses. When calculating exchange gains and losses at the end of the month, it supports selecting the dimension for calculating exchange gains and losses based on either the document or the supplier.Calculate exchange gains and losses when settling foreign currency balances.For each payable, calculate the exchange gain or loss when all payments are made; each payment will also generate a profit and loss statement when the foreign currency balance is settled.Calculate Realized Exchange Gain or LossFor accounts payable and payments, when generating a write-off voucher, the exchange gains and losses are calculated and recorded as "realized exchange gains and losses." The unverified portions of the accounts payable balance and payment balance at the end of the month are uniformly recorded as "unrealized exchange gains and losses," and are reversed at the beginning of the next month.Scenario Six: Year-End ProcessingBusiness DescriptionMeet the business processing requirements for the end-of-period closing for enterprises.Business ProcessCheck items:Accounts Payable Self-Made Document Unreviewed Check:(Check unapproved accounts payable invoices/payment orders/payment refund orders)Upstream business document unreviewed check:(Check unapproved upstream purchase invoices)Business matters transmission to accounting affairs failed check(Check the business items that failed to generate accounts payable transactions)Accounting transactions without generated vouchers check:(Check the accounting transactions with posting status as Unposted, Posting, Posting Failed, and Posted but not generating item entries.)Exchange Gain and Loss Calculation Check:(Check whether exchange gains and losses have been calculated for the current period)Initial Preparationimage_7.pngBasic DataBusiness UnitA business unit refers to the smallest operational entity within a company that undertakes a specific independent business function. It can be an administrative entity or a virtual entity.CurrencyInvolved in international trade, multiple currencies are required. Different trading partners and different business-sensitive currencies vary. Different transaction currencies have different symbols for displaying amounts and unit prices.Exchange Rate TypesDue to different exchange rate systems in various countries, differing interbank exchange rates, and even varying management requirements of enterprises that necessitate different exchange rates for the same currency across different ledgers, it is necessary to maintain multiple sets of exchange rates to meet different scenarios. Each set of exchange rates belongs to a specific exchange rate type.Settlement MethodEnterprises uniformly define and manage the settlement methods for banking operations, cash operations, bill operations, and rebate operations based on management and business needs.Accounting Entrustment RelationshipThe accounting entrustment relationship is mainly used to set which accounting entity organization the organizational unit entrusts for financial accounting.Accounting Period PlanEnterprises can define specific accounting years and periods as an accounting period scheme according to their needs.Accounting PeriodThe accounting period, also known as the accounting interval, refers to dividing the continuous business activities of an enterprise into several equal intervals. Based on continuous reflection, accounting is conducted and financial statements are prepared periodically to reflect the business activities and results of the enterprise for a specific period. It provides a flexible way to define the accounting period to meet the management and accounting requirements of the enterprise.Supplier ProfileA business unit refers to the smallest operational entity within a company that undertakes a specific independent business function. It can be an administrative entity or a virtual entity.Payment TypesThe payment type is the business distinction of funds in the daily management of accounts and cash receipts and payments for enterprises. Currently, accounts receivable, accounts payable, and cash management use payment types when maintaining receipt and payment orders.Material CreationThe material file can manage the SKU information of the enterprise's materials, which includes maintaining and managing the basic information of materials, SKU information, business information in various fields (including finance, cost, supply chain, manufacturing, etc.), material attributes and parameter information, material catalogs, and material details.Expense ItemsDue to different exchange rate systems in various countries, differing interbank exchange rates, and even varying requirements from companies for management purposes, there is a need to maintain multiple sets of exchange rates to meet different scenarios, as the exchange rates used for currency conversion between the same currencies may differ across different ledgers.Financial PublicBookkeeping SettingsSet up the accounting books enabled for the accounting entity.Auxiliary Accounting ItemsAuxiliary accounting items are a further refinement based on account accounting, and they provide another perspective for analyzing the financial operations of the enterprise. The combination of auxiliary accounting and accounting subjects can comprehensively reflect the economic activities of the enterprise and make the accounting process more flexible.Auxiliary Accounting Item AssociationWhen setting up the summary general ledger voucher for item entry, the mapping relationship between the item entry field and the subject auxiliary accounting.Chart of AccountsThe chart of accounts is a collection of accounting subject records, and the coding rules for different charts of accounts and the accounting element tables vary.Accounting SubjectsAccounting subjects are categories for the classification and accounting of specific content related to accounting elements. In order to comprehensively, systematically, and categorically account for and supervise the occurrence of various economic transactions, as well as the r...
