image_1.pngCopyright©2024 Yonyou Group All rights reserved.Without the written permission of Yonyou Group, no part of this user manual may be copied, reproduced, translated, or reduced for any purpose. The content of this user manual may change without notice, please stay informed.Please note: The content of this user manual does not represent a commitment made by Yonyou Network.OverviewThe general ledger module is the core of the financial accounting system, mainly including basic business applications such as voucher management, profit and loss transfer, year-end processing, book conversion, automatic cash flow analysis, and account statement inquiries. It connects the business system with report data, transmitting vouchers from the business system to the general ledger through the event accounting platform, providing data sources for financial accounting and corporate reporting.This version of the general ledger product supports a scenario-based workbench, fully supports financial internal control management standards, relies on the event accounting center to achieve the integration of finance and business, enables integrated data sharing and management, realizes global accounting in multiple languages and currencies, and aims to achieve automated and intelligent accounting.image_2.pngGeneral Ledger Service Application Architecture DiagramApplication ValueMeet the requirements for multi-accounting standards and multi-ledger applications for enterprises.Supports multiple accounting standards, with preset accounting subjects, cash flows, etc., according to the standards. It also supports customizable accounting element tables to meet different accounting requirements of enterprises.Provides multi-ledger management functionality, supporting main ledgers and reporting ledgers to meet the accounting needs of group enterprises under new circumstances.Real-time multidimensional applicationsIntegrate tax services to support the synchronization of financial accounting data to tax services.Integrate with product costs, generate product cost vouchers through voucher accounting.Integrate with consolidated financial statements to provide the data required for the consolidated reports.Electronic file archiving is based on vouchers as the main line for archiving, with various account statements archived monthly.Provide the function to set commonly used basic files and custom files as auxiliary accounting items for accounts; one account can set multiple auxiliary accounts; auxiliary accounting dimensions can be combined for account statement queries.Intelligent AccountingProvide automatic learning, summarize frequently used patterns, and automatically learn and store as common summaries.Support initial operations such as initial editing, carryover, account creation, adjustments, and change queries.Supports initial entry of cash flow, supports complete transfer of cash flow data;Perfectly integrates with the front-end business system, automatically generating vouchers in real-time when transactions occur, eliminating the need to spend a lot of time on basic accounting tasks;Implement the accounting processes for voucher entry, review, and bookkeeping.Support for the accounting of the number of vouchers;Support cross-checking of files during voucher maintenance.Support adjustments during the settled period and support adjustment period voucher management;Through the subject mapping relationship settings, the system automatically applies templates for cash flow analysis to each voucher individually.Supports automatic month-end closing, automatic carryover, and sends the results to designated users or roles, improving the efficiency of the closing process;Pre-set profit and loss transfer vouchers, support user maintenance, automatically generate transfer vouchers at the end of the period, and perform trial balance and closing processing at the end of the accounting period.Support for automatic calculation and transfer of exchange gains and losses.Supports various result display formats for account statement queries, such as quantity and amount format, foreign currency amount format, etc.Provide flexible ledger queries, including general ledger, detail ledger, balance sheet, auxiliary detail ledger, auxiliary balance sheet, cash flow detail ledger, cash flow queries, chronological ledger, subject auxiliary balance sheet, subject auxiliary panoramic queries, bank journal, and cash journal queries.Data Control AutomationMulti-period accounting status management to meet the financial data control requirements of enterprises;The accounts receivable and payable support can automatically offset across multiple dimensions, allowing real-time queries of the company's offset status and aging analysis.Bank reconciliation strengthens internal control in enterprises, preventing and controlling financial risks.Integrated Business and Financial ApplicationsIntegrating sales management, procurement management, accounts receivable management, accounts payable management, cash management, fixed asset management, etc., the intelligent accounting platform automatically generates vouchers in real-time and provides fully automated real-time cloud accounting services.Implement support for different status vouchers in the business system documents. Official vouchers support automatic review and automatic accounting. In the unclosed month, the cancellation of business documents takes effect, automatically canceling accounting and automatic cancellation of review.Support reconciliation between business and financial systems, with the ability to save and view reconciliation results.Support for reconciliation of vouchers and bank transaction statements.Social ApplicationsProvide an audit information export interface to export data according to standard requirements (GB/T 24589);Provide a tax data interface to support the upload of financial accounting data to the tax service system.Global Financial ServicesSupports multiple currencies and multiple exchange rate sources, allows for accounting of multiple currencies under the same account and different currencies under different accounts, and supports statistical queries for foreign currency transactions.Supports simplified Chinese, traditional Chinese, English, and other multilingual system requirements;Support for quantities, times, content, etc., to meet various user habits in different countries and regions.Application ScenariosScenario 1: Multi-Criteria AccountingBusiness DescriptionDifferent organizations have different accounting requirements and need to account and report according to various accounting standards or systems. To meet the management requirements and reporting needs of each accounting entity, the system has pre-configured the chart of accounts and cash flow types according to the standards, and supports the setting of ledgers based on these standards.Business Processimage_3.pngProcess Description:Multi-criteria accounting achieves multiple criteria through the setup of a multi-criteria chart of accounts, cash flow types, and ledgers.The function of accounting.Set Up Chart of AccountsAdd a chart of accounts, different charts of accounts can select different accounting element tables (accounting standards);Set Cash Flow TypeWhen setting the cash flow type, different accounting standards can be selected.Set Up the LedgerBook settings allow for the configuration of ledgers under different accounting standards.Application ListChart of AccountsCash Flow TypesBook SettingsScenario 2: Multi-Currency AccountingBusiness DescriptionMulti-currency accounting for accounts refers to the ability to account for the same account in multiple different currencies. Through the settings of original currency, functional currency, exchange rate type, and exchange rate, multi-currency accounting and queries can be performed in the general ledger.Business Processimage_4.pngProcess Description:Original currency settings: The default business currency for accounting subject settings;Local Currency Settings: Set the local currency at the organization (accounting entity) level and the book level.Exchange Rate Type Settings: Set the exchange rate type at the organizational (accounting entity) level and the ledger level.Multi-currency handling at the beginning of the period for subjects;Multi-currency processing for voucher entry;Foreign exchange gains and losses multi-currency handling;Query: Voucher query, account table query filtered by currency.Application ListAccounting SubjectsBusiness UnitBook SettingsGeneral Ledger Opening BalanceVoucherDefinition of Exchange Rate Gains and LossesExchange Gain and Loss ExecutionVoucher InquiryAccount Statement InquiryScenario 3: Account Quantity AccountingBusiness DescriptionCertain subjects, such as raw materials and inventory goods, require quantity and amount accounting. The system supports the maintenance of measurement units and allows for the selection of quantity accounting and the setting of default measurement units during the accounting subject setup, thereby enabling quantity and amount accounting and queries through the general ledger.Business Processimage_5.pngProcess Description:Set Measurement Units;Set the quantity accounting for accounting subjects while specifying the measurement unit;When entering vouchers, the quantity can be recorded, and accounts that have set up quantity and amount accounting can enter data based on quantity and amount.Voucher query and account table query support display by quantity and amount.Application ListMeasurement UnitsAccounting SubjectsVoucherVoucher InquiryAccount Statement InquiryScenario 4: Cash Flow AnalysisBusiness DescriptionIn daily business accounting, when preparing vouchers, cash flow information can be recorded. Analysis can be conducted either during the voucher preparation or after the voucher is completed. For business transactions involving fixed and relatively simple cash flow items, quick and automatic analysis of the cash flow corresponding to the vouchers can be achieved by specifying the relationship between cash flow items or accounts.Business Processimage_6.pngProcess Description:Set Cash Flow TypeThe cash flow types are classification records for cash flow items based on different accounting standards. The system has pre-defined standard cash flow types and small business cash flow types according to accounting standards, allowing customers to self-maintain, modify, and add new types, which will affect subsequent cash flow analysis.Setting up cash flow itemsCash flow items are based on cash flow types, and by associating cash flow types with various financial accounting ledgers, a mapping relationship between the accounting ledgers and cash flow is formed, allowing financial accounting to be both flexible and maintain its control characteristics.Set Up Accounting SubjectsYou need to set up the accounting subjects in advance.Book SettingsIn the book settings, select the cash flow type for the ledger and set the parameter "Whether to check cash flow for voucher saving and general ledger closing."Subject Mapping RelationshipUsed to establish the association between cash flow items and accounts + auxiliary accounting, in order to facilitate the identification of corresponding cash flow items based on the accounts + auxiliary accounting on the entries in accounting matters recorded with vouchers, thus determining the business nature of the economic event from the perspective of cash flow.Set Initial Cash FlowWhen the general ledger system is activated in the middle of the year, in order to ensure the integrity of the cash flow statement data, it supports the initial entry of cash flow and, based on the initial cash flow, conducts subsequent cash flow analysis and related financial stat...
