image_1.pngCopyright©2024 Yonyou Group All rights reserved.Without the written permission of Yonyou Group, no part of this user manual may be copied, reproduced, translated, or reduced for any purpose. The content of this user manual may change without notice, please stay informed.Please note: The content of this user manual does not represent a commitment made by Yonyou Network.GlossaryControl Middle Platform: The budget execution control product is a middle platform product that implements budget control business, situated between the budget side products and the business side products. Therefore, the budget execution control product is often referred to as the control middle platform.Pre-allocated/Executed: The budget has actually been occupied, just reflecting different states of budget usage. Generally, customers can get a general understanding of the progress of business execution through this.OverviewThe budget execution control product can serve as a bridge between the budget system and the business systems that are subject to budget control/data extraction, enabling budget control and data retrieval.Supported budget products: Expense Budget [Cost Control Service], Plan Budget [Enterprise Performance Service], Project Budget [Project Service], Fund Plan [Global Treasury], Special Fund Budget [Global Treasury], Advanced Version [Comprehensive Budget], Medical Industry Budget, Third-party Budget Products (via OpenAPI).Supported business products: Expense reimbursement service [Cost control service], Voucher/Payable management [Financial accounting], Account management/Guarantee management/Bill management/Investment and financing management, etc. [Global treasury], Marketing expenses [Marketing middle platform], Marketing activities [CRM], Procurement management/Inventory management [Procurement supply], Procurement management/Resource management [Project services], Procurement contracts/Purchase results [Procurement services], Third-party business documents (via OpenAPI).Supports rigid control and early warning control;Cumulative control during the support period;Supports single control and group control;Support for discrepancies between control limits and budget amounts.Application ValueThe value of separating budget control services:There is no need to connect each budget system separately to the business system, which simplifies the process for both the budget system and the business system.The setup and application effects of unified budget control.Application ScenariosScenario 1: Initial SetupBusiness DescriptionMainly used for control-related settings, among which:Rule settings, rule allocation, mandatory nodes.Budget system registration and business system registration have been integrated at the product level, editing is only necessary when required.Other nodes, whether to set up depends on the implementation plan.Business Processimage_2.pngimage_3.pngApplication ListServiceDescriptionBusiness ParametersParameters required for budget execution controlBudget System RegistrationAutomatic registration upon the addition of a new budget product modelBusiness System RegistrationCurrently supported products, commonly used fields have been registeredField MappingHow the fields of the budget model map to the fields of the business systemMapping MaintenanceOnly necessary to set when the 【Field Mapping 】 is set to "Mapping Table" and different records are used on both sidesRule SettingsSet control rules and data retrieval rulesRule AllocationAssociate the slices of the budget model with the rulesGroup SettingsSet for a specific field of a budget model when budget reporting is detailed and budget control is coarseBudget Control SubscriptionWhen budget execution reaches a certain percentage, notify more users through messages or emails to keep them informed of the budget execution statusScenario 2: Customer ApplicationBusiness DescriptionAfter completing the relevant settings, once there are budget amounts that meet the criteria pushed to budget execution control, the rules can be successfully activated, and scheme data will be generated.Business Processimage_4.pngimage_5.pngApplication ListServiceDescriptionRule ActivationSupports manual activation, automatic activation, and zero activationControl PlanAfter the rule is successfully activated, view the detailed content of the control plan and conduct further inquiriesData Retrieval PlanAfter the rule is successfully activated, view the detailed content of the data retrieval plan and conduct further inquiriesBudget Execution DetailsView the details of the budget numbers brought by budget products (including matched and unmatched), and conduct further inquiriesBusiness Document DetailsView the matching process of business documents in a sequential manner (only includes matched)Business Document LedgerView the results of the latest used budget from the perspective of business documents (only includes matched)Budget Control VerificationA comprehensive tool that supports document matching queries, budget data deletion, and budget data verificationLog ManagementView the modification process related to settings and the execution records of certain operations, and query matching results by business document number, conduct simulated matching to troubleshoot some issues in the settingsOperation GuideBudget Execution Control MapFunction DescriptionThis node allows you to view all services of the budget execution control product in a grouped format, along with a brief introduction to each group and service.Blue is the application, yellow is the service group, and purple is the service;Clicking on each object allows you to view the corresponding description.Double-click the service to jump to the corresponding node.Operation Instructionsimage_6.pngimage_7.pngBy default, you can only see the application and service groups. Click + or expand all to view the specific services. Double-click any purple service to jump to the corresponding node.Basic SettingsOverall ValueBudget execution control products use the budget figures from the budget system to control the business system, or relevant setup work must be completed before retrieving data from the business system.Supports rigid control and early warning control;Cumulative control during the support period;Supports single control and group control;Support for discrepancies between control limits and budget amounts.Business ParametersParameters settings related to budget execution control.image_8.png(001-002) The content displayed in the fields of the list related to some products is either the code or the name.(003-004) Logic affecting the mapping of product information in business documents:The default priority levels, from highest to lowest, are: one-to-one, IN, multi-dimensional matching, and fuzzy matching; at most, only one result will be matched.Non-default priority means that if multi-dimensional matching is set, other settings are ignored; otherwise, one-to-one, IN, and fuzzy matching are all effective; multiple results may be matched.(005) Set the number of decimal places displayed for the amount type fields in the list of product-related nodes.(006) In the [Field Mapping], check whether including sub-levels requires having a budget at its own level before it can utilize the budget of its parent level;(007) Does zero-based budgeting only check the control scheme for the startup budget model?(008) When there are group settings, cumulative control, or checked carry-over, is it necessary to perform a related start when the rule is activated? When performing a related start, if it is found that the budget numbers are incomplete, a zero-filling process will be carried out.Whether the filtering conditions set in the control rules are effective for zero-start checks, that is, whether the zero-start judgment is only made for documents that meet the filtering conditions, or if the zero-start check is performed for all documents involved in the rules.(010) Whether to enable the record of the ledger. After activation, data can be queried in the [Business Document Ledger].(011) Is it necessary to write the budget execution data from the planned budget into the semantic model of the data middle platform? Writing to the semantic model allows for graphical representation of the data using the capabilities of the data middle platform, such as dashboards.(012) Parameters temporarily added for the specified project, while other projects can remain at the default "No".(013) The activation of control rules: Is it necessary for the budget execution control product to automatically activate the budget amount that meets the [Rule Allocation] after the proposed budget amount is received?Click "Edit" and select from the enumeration of "Parameter Values".Budget System RegistrationThe source of budget data corresponds to different budget systems. The budget systems may be BIP-related budget products or external third-party budget products. The budget execution control product can obtain budget figures from the budget system, provided that the budget model is registered.The budget system can only be used to control or retrieve data from the business system after registration.After creating a budget model in the budget system, the model and its fields will be automatically pushed to the [Budget System Registration], and it supports modifying the properties of the budget fields.Support setting launch dimensions, query conditions, etc. based on budget fields;Support manual refresh of the selected budget model or the cache of specific fields in the model.Column NameDescriptionPublic File Reference/Reference URLSolves the issue of field references, generally automatically assigned by the budgeting product, not recommended to changeDimension ActivationUsed when rules are activated, content needs to be specifiedMapping Fixed ValueDirectly enter the value when the content of this field in the budgeting product will always be a fixed valueWhether to be Used as Query ConditionCan appear as a query condition in related nodes, serving a filtering functionOnce a user creates a budget model in the budget system, the backend will automatically push the field information of the budget model to the budget execution control product. The user only needs to supplement some field attributes.image_9.pngSelect a budget model on the left side, and the corresponding fields and attributes of this model will be displayed on the right side. You can click: : to modify the attributes of the fields of the selected budget model. : to manually refresh the cache of the selected budget model or the specific fields of the budget model.Business System RegistrationTo implement budget control on the business system or to retrieve execution figures from the business system, it is necessary to register the business system. The budget data corresponds to the business execution data or controlled business objects, supporting various business products in different fields of BIP.After the business system is registered, it can be controlled or queried by the budget figures of the budget system.Supported business systems have completed registration based on commonly used fields, support the addition of other document fields for registration, and allow modification of default data retrieval conditions, special types, etc.;Registration can be done according to the document type of the business system, and it also supports registration by transaction type.The amount and date types in the business document fields need to be identified;Support setting the timing for budget updates based on document type.image_10.pngimage_11.pngThe supported business systems have been registered with comm...
