Copyright©2025 Yonyou Group All rights reserved.Without the written permission of Yonyou Group, no part or whole of the content of this user manual may be copied, reproduced, translated, or reduced for any purpose. The content of this user manual may change without notice, please be aware.Please note: The content of this user manual does not represent any commitments made by Yonyou.Overall OverviewGlossaryControl Middle Platform: The Budget Execution Control product is a middle platform product that implements budget control business between the budget side products and the business side products, hence it is often referred to as the Control Middle Platform.Pre-allocated/Executed: The budget has actually been occupied, just reflecting different states of budget usage. Generally, customers can understand the progress of business execution through this.Product OverviewBudget Execution Control products can bridge the gap between the budget system and the business systems that are subject to budget control/data extraction, achieving budget control and data extraction.Supported budget products: Expense Budget [Expense Management], Planning Budget [Enterprise Performance Management], Project Budget [Project Service], Cash Planning [Global Treasury], Special Fund Budget [Global Treasury], Advanced Version [Comprehensive Budgeting], Healthcare Industry Budget, Third-party Budget Products (via OpenAPI).Supported business products: Reimbursement Service [Expense Management], Voucher/Accounts Payable [Financial Accounting], Account Management/Guarantee Management/Bill Management/Investment and Financing Management, etc. [Global Treasury], Marketing Expenses [Sales and Marketing Platform], Marketing Activity [CRM], Purchase Management/Inventory Management [Material Management], Purchase Management/Resource Management [Project Service], Purchase Contract/Purchase Result [Purchase Service], Third-party business documents (via OpenAPI).Support for rigid control and alert control;Cumulative control during the support period;Support for single control and group control;Support for the difference between control limits and budget amounts.App ValueThe value of separating Budget Control Service:There is no need to connect each budget system separately to the business system, which can simplify both the budget system and the business system.Unified Budget Control Settings and Application Effects.Application ScenarioScenario 1: Initial SetupBusiness DescriptionMainly used for setting up control-related configurations, including:Rule Settings, Rule Distribution, Required NodesBudget System Registration, Business System Registration, product level integration has been completed, editing is only necessary when required.Other nodes, whether to set up depends on the implementation plan.App ListServiceDescriptionBusiness ParameterParameters required for Budget Execution ControlBudget System RegistrationAutomatic registration after adding a new model for budget productsBusiness System RegistrationCurrently supported products, commonly used fields have been registered, and new registration fields are also supportedField MappingHow the fields of the budget model map to the fields of the business systemMapping MaintenanceSettings for when the objects on both sides use different profiles after field mappingRule SettingsSet control rulesRule AssociationAssociate budget objects with control rulesGroup SettingsSettings for a specific budget model's fields when budget reporting is detailed and budget control is coarseBudget Control SubscriptionWhen budget execution reaches a certain percentage, notify more users via messages or emails to keep them informed of the budget execution statusApp MigrationSupports exporting core settings of budget execution control products from one tenant and importing them into another tenant, either partially or fullyScenario 2: Customer AppBusiness DescriptionAfter completing the relevant settings, once there are budget amounts that meet the criteria pushed to Budget Execution Control, and the rules can be successfully activated, control scheme data will be generated.App ListServiceDescriptionRule ActivationSupports manual activation, automatic activation, and zero activationControl PlanAfter the rule is successfully activated, view the detailed content of the control plan and conduct further cross-checksBudget Execution DetailsView the details of the budget numbers brought by budget products (including matched and unmatched), and conduct further cross-checksBusiness Document DetailsRecords the process of each update to the budget in a sequential manner, can only be queried when the document occupies the control planBusiness Document LedgerRecords the latest results of budget occupancy from the perspective of business documents, can only be queried when the document occupies the control planHeterogeneous Document PoolWhen controlling third-party documents, records the details of each call to the control platform interface by the third party, this detail is the source for generating pre-occupancy and execution numbers when the rule is activated or restartedBudget Control VerificationA comprehensive tool that supports document matching queries (new version document matching issue analysis tool), budget data deletion, budget data verification, and ledger data verificationLog ManagementView the modification process related to settings and execution records of certain operations, and can query matching results by business document number, conduct simulated matching to troubleshoot some issues in settings (old version document matching issue analysis tool)Operation GuideBudget Execution Control MapFunction DescriptionThis node allows you to view all services of the Budget Execution Control product in a grouped format, along with a brief introduction to each group and service.Blue is App, yellow is Service Group, purple is Service;Clicking on each object allows you to view the corresponding description.Double-click the service to jump to the corresponding node.Operation InstructionsBy default, only the App and Service groups are visible.Click +, or expand all, to view the specific services.Double-click any purple service to jump to the corresponding node.Basic SettingsOverall OverviewThe corresponding setup work for completing Budget Execution Control.The integration with the budget system and business system has been completed at the product level, and users mainly need to perform settings related to budget control.Rule Settings, Rule Distribution, Required NodesBudget System Registration, Business System Registration, product level integration has been completed, editing is only necessary when required.Other nodes, whether to set up depends on the implementation plan.Overall ValueBudget Execution Control products use the budget figures from the budget system to control the business system, or the corresponding setup work must be completed before retrieving data from the business system.Support for rigid control and alert control;Cumulative control during the support period;Support for single control and group control;Support for the difference between control limits and budget amounts.Related ContentBusiness ParameterBudget System RegistrationBusiness System RegistrationField MappingRule SettingsRule DistributionGroup settings.Business ParametersFunction DescriptionParameter settings related to Budget Execution Control.Business RuleThe content displayed in the fields of the list related to certain nodes in some products is either the code or the name.(003-004) Logic affecting the mapping of product information in business documents:The default priority levels, from highest to lowest, are: one-to-one, IN, multi-dimensional matching, and fuzzy matching; at most, only one result will be matched.Non-default priority means that if multi-dimensional matching is set, other settings are ignored; otherwise, one-to-one, IN, and fuzzy matching are all effective; multiple results may be matched.(005) Set the number of decimal places displayed for the amount type fields in the product-related node list.(006) In the [Field Mapping], check the option to include sub-levels. Is it necessary to have a budget at the current level in advance in order to use the budget of the upper level?(007) Set the granularity of zero startup checks, that is, select the judgment logic that triggers the zero startup.(008) If there are group settings, cumulative control, or checked carry-over, is it necessary to perform association activation when the rules are triggered? When performing association activation, if it is found that the budget numbers are incomplete, zero-filling will be carried out.Whether the filtering conditions set in the control rules are effective for zero-start checks;(011) Is it necessary to write the budget execution data from budget products and control scheme data into the semantic model of the data middle platform? Writing into the semantic model is required to leverage the capabilities of the data middle platform, such as dashboards, for graphical data presentation;(013) The initiation of control rules, whether it is necessary for the Budget Execution Control product to automatically initiate the budget amount that meets the [Rule Distribution] after the budget amount is pushed.(017) Only applicable to individual projects that use backend links to implement budget transfers for business documents - expense control documents;(018-019) These 2 parameters need to be set only in the multi-currency control scenario. Currently, the supported multi-currency control scenarios are: Customers report budgets in a unified currency, and multiple currencies appear on the documents. This requires converting the corresponding amounts in the respective currencies used on the documents into a unified control currency using the exchange rate of the day with a unified exchange rate type, and then checking for budget overruns and updating the pre-allocated or executed amounts. Currently, only some documents from the treasury support multi-currency control;(020) The ledger data for budget execution entry is only supported through SQL in the data middle platform's [semantic model];(021) The mechanism for the effectiveness of data permission, setting control for the middle platform to view data on how to obtain data permission.Operation InstructionsClick "Edit" and select from the enumeration of "Parameter Value."Budget System RegistrationFunction DescriptionSources of budget data correspond to different budget systems. The budget systems may be related to BIP budget products or external third-party budget products.The Budget Execution Control product can obtain budget figures from the budget system, provided that the budget model is registered.Business RuleAfter the Tenant System Registration of the budget system, its data can be used to control or retrieve data from the Business System.Under the node of 【Budget Execution Control 】 for this product, only 【Planning, Budgeting and Forecasting】, 【Cash Planning】, or budget objects of third-party budget products can be seen (the reference for viewing budget objects in other nodes follows the same logic).After creating a budget model in the budget system, the model and its fields will be automatically pushed to the Tenant System Registration, and it supports modifying the properties of the budget fields.Supports setting launch dimensions, query conditions, and visibility based on budget fields;Support manual refresh of the selected budget model or the cache of specific fields in the model.Column DescriptionColumn NameDescriptionPublic Document Reference/Reference URLResolves issues related to field references, generally automa...
