image_1.pngCopyright©2024 Yonyou Group All rights reserved.Without the written permission of Yonyou Group, no part of this user manual may be copied, reproduced, translated, or reduced for any purpose. The content of this user manual may change without notice, please stay informed.Please note: The content of this user manual does not represent a commitment made by Yonyou Network.OverviewThe fixed asset module achieves refined management and accounting of the entire lifecycle of enterprise assets, from acquisition to final disposal, at the financial level. This system can track and record the value changes of assets at each stage, ensuring an accurate reflection of asset value. Its application scope is not limited to the value management of fixed assets; it can also effectively manage and account for intangible assets and deferred assets. In addition, this module supports accurate depreciation and amortization of assets in accordance with accounting standards or tax regulations.Specifically, the main functions of the fixed asset module cover the following aspects: First, the registration and card creation of fixed assets, ensuring that each asset is accurately recorded and classified; second, depreciation and allocation, which automatically calculates and allocates depreciation expenses based on preset depreciation methods and rules; third, asset disposal, where the system can handle asset scrapping, sales, and other disposal activities, accurately recording the value changes during the disposal process; finally, asset impairment, where the system can promptly perform impairment treatment when the asset value declines, ensuring the authenticity of asset value. These basic daily business applications together constitute the core functions of the fixed asset module, providing enterprises with comprehensive and accurate asset management services.This version of fixed assets also adapts to the accounting middle platform, which generates fixed asset accounting transactions in real-time, creates event entries, and general ledger vouchers, reflecting financial results such as asset additions, asset changes, asset disposals, and asset impairments in real-time.image_2.pngApplication Architecture DiagramApplication ValueGlobalization GuidelinesAdapt to the multi-ledger parallel accounting of global enterprises, local entities, and different tax standards;Multi-criteria ledger category and ledger accounting parameter maintenance;Multi-Criteria Depreciation Calculation Engine.Group-level ControlMulti-set category structure management to adapt to the group's category control requirements;Unified depreciation provision and batch closing at the end of the period for multiple organizations and multiple ledgers.Support flexible process management settings;Depreciation Retrospective Control;Cost allocation dimension control.Multi-dimensional fine accountingDetailed record card for each business transaction in the full lifecycle of assets, capturing panoramic information at the transaction point.Real-time accounting transactions are recorded and generated from multiple dimensions from a financial perspective.Flexible Depreciation EngineReal-time depreciation calculation and impact prediction based on asset transactions;Real-time depreciation retrospective adjustments for changes in adaptation criteria and delays in accounting entry timing;Flexibly define the timing of depreciation calculation;Multi-dimensional allocation calculation of depreciation.Multi-perspective real-time analysisComprehensive query of the entire lifecycle information of the card;Real-time tracking of card value and other information;Card Industry Financial Details Cross-Check;Real-time analysis of multi-dimensional reports such as general ledger and detailed accounts.Operation GuideFixed Asset InitializationFixed Asset InitializationOverview of Fixed Asset ApplicationFixed Asset OverviewBasic SettingsOverviewThe basic setup of fixed assets involves the establishment of basic records and parameters for fixed assets, including: asset categories, asset status, acquisition methods, impairment reasons, system parameters, etc.Overall ValueMake initial preparations for the implementation of fixed asset accounting work.System ParametersBasic control parameters for maintaining the fixed asset module and the allocation dimensions of expenses. The system parameters must be properly maintained before normal use.Support maintenance of the activation point, tenant-level basic parameters, and cost allocation dimensions. The fixed asset module can only be used after maintaining system parameters;Once the fixed asset module is enabled and data exists, the basic system parameters cannot be modified and should be maintained with caution.The settings for whether the cost allocation dimension is enabled or required can control the display of allocation information for asset initial values, new additions, impairments, and unplanned depreciation.In the cost allocation dimension, at least one enabled and required dimension must be maintained.Column NameDescriptionOne Card Management for AssetsSingle choice, used to maintain the fixed asset card quantity control: "Yes": the "Quantity" on the asset card interface is fixed to 1 and cannot be modified; "No": the "Quantity" on the asset card interface can be an integer greater than 1.Allow Future Period EntrySingle choice, used to maintain whether to allow the entry of asset business data for the next period when the current period of the fixed asset ledger is not closed.Allocation Ratio Display MethodSingle choice, used to maintain the display method of asset allocation information ratio, including "Percentage" and "Decimal".Ledger Level Asset Category Version ManagementSingle choice, used to maintain whether version management is enabled for fixed asset ledger-level categories. When enabled, it will adapt the depreciation-related parameters according to the category version time period.Same Asset Category Between Ledger CardsSingle choice, when adapting to the "Multiple Ledgers for Fixed Assets" feature, configure whether multiple ledgers share the same category or adapt to different category settings.Earliest Start Date for Asset Category RulesFill in the earliest start date for using ledger-level categories, used when enabling the "Asset Category Version Management" parameter.Asset Category Hierarchy SeparatorSingle choice, used to maintain the display of separators between asset category hierarchies, including "." and "-", e.g., Real Estate.House.Asset Card Maintenance Tab DisplayMultiple choice, used to control the display of asset initial, new, and subsequent tabs, including: Account Allocation, Expense Records, Auxiliary Equipment. Check: this tab will be displayed on the card interface; uncheck: this tab will not be displayed on the card interface.Asset Card Custodian Must Belong to Management DepartmentSingle choice, used to maintain the reference range for the custodian of the fixed asset card. Selecting "Yes" means the custodian of the fixed asset card must be personnel under the management department; selecting "No" means the custodian can be personnel under the accounting entity organization.Data Processing Method After Closing the LedgerSingle choice, used to control the data processing method for upstream physical assets after closing the ledger, including: access on the first day of the next period, not allowed to access.Whether to Enable Transfer Application ManagementSingle choice, used to set whether a fixed asset transfer must have a fixed asset transfer application step. Enabling: means a transfer application must be made first, and the transfer out of fixed assets depends on the transfer application; not enabling: means the transfer application is not a mandatory step, and the transfer out of fixed assets can be directly filled in for transfer business.Fixed Asset Transfer In Generation MethodSingle choice, used to set whether the fixed asset transfer in is manually confirmed or automatically generated after transfer out. Manually confirmed: means manual confirmation is required for the fixed asset transfer out order to generate the fixed asset transfer in order; automatically generated upon transfer out: means the transfer in order is automatically confirmed and generated after the transfer out order is approved.Daily Discount Rate Calculation MethodSingle choice, adapted for the characteristics of right-of-use assets, used to select the calculation method for the daily discount rate of right-of-use assets, including: (1 + annual discount rate)^(1/365) - 1 and annual discount rate / 365.Expense Allocation Dimension:Used to set the allocation dimension for fixed asset depreciation expenses and impairment loss expenses, adapted for standard files and custom items allocated to fixed asset card allocation information.NameDisplay the dimension name, with preset standard files including: Using Department, Using Cost Center, Project, Product.Whether to EnableYes: Enabled; No: Not enabled; when "Yes", it supports the corresponding dimension display under the allocation information for asset initial, new, impairment, and unplanned depreciation.Whether RequiredYes: Required; No: Not required; when "Yes", the corresponding dimension must be filled in under the allocation information for asset initial, new, impairment, and unplanned depreciation.TypeDisplay the type of the corresponding dimension, such as standard files, custom item files, etc.Display MethodSingle choice: Name, Code, Code + Name, where standard files support "Code" and "Code + Name", while others only support "Name".When defining system parameters, you can set whether to enable, whether it is required, and the display method. After setting, click to confirm.image_3.pngInitially set at the template level, it becomes user-level settings after modifying the fields.Click to return to the template-level settings.Click to restore the default column width with one click.Fixed Asset Ledger ParametersThe fixed asset ledger parameters are controlled by setting the depreciation allocation summary dimensions for the specified fixed asset ledger by period, the impact of asset changes on accrued depreciation, and the creation of depreciation general ledger vouchers. It supports the initialization and subsequent maintenance of basic accounting parameters and depreciation parameters for assets by accounting entity, ledger, parameter period, and parameter status according to the ledger period. It also supports the adaptation of approval workflows and change log queries, enabling the querying and audit tracking of depreciation impact parameters by period.The fixed asset ledger is initialized at the time of activation, from the activation period to the last period of the activation year.When adapting the tenant to enable the "Advanced Depreciation Method" feature, it supports maintaining whether the feature is enabled based on the ledger, and adapts different "Depreciation Parameters" maintenance according to whether the feature is enabled.Allow parameter changes for unclosed periods and whether to inherit later. If the corresponding period has already completed depreciation, the parameters need to be changed and depreciation recalculated.When closing the last period of the year, the system automatically initializes the account book parameters for the next year based on the parameters of the last period of the current year.Depreciation Parameter Control:Does the current period affect depreciation: Adjustments such as usage year and month, depreciation method, usage status, total workload, and net residual value—whether these asset adjustments impact depreciation in the current period. If ...
