image_1.pngCopyright©2024 Yonyou Group All Rights Reserved.Without the written permission of Yonyou Group, no part of this user manual may be copied, reproduced, translated, or reduced for any purpose. The content of this user manual may change without notice, please stay informed.Please note: The content of this user manual does not represent a commitment made by Yonyou Network.OverviewAccounts receivable management is primarily used to account for and manage the transactions between the organization and its customers. In accounts receivable management, two main types of business are handled: sales receivables and other receivables. Based on original documents such as sales delivery notes, sales invoices, internal transaction settlement documents, retail daily reports, e-commerce order daily reports, other receivable matters, and payment receipts, it is divided into four basic business processes, forming a complete business cycle of accounts receivable management, including receivable confirmation, due collection, collection verification, and end-of-period processing. It also supports business processes such as payment agreements, debt transfer, bad debt provision, recovery of bad debts, and foreign exchange gains and losses calculation. Through comprehensive management that integrates financial and operational aspects of accounts receivable, it achieves a close connection between accounts receivable and sales operations, allowing for comprehensive management and risk control of the company's receivables. It provides timely and accurate information on customer account balances and various analytical reports, such as aging analysis reports, detailed accounts, and customer balance sheets, helping software users to allocate funds reasonably and improve the efficiency of fund utilization.image_2.pngApplication ValueComplete Sales to Collection ProcessSupport the closed loop of collection for contracts, orders, projects, and accounts receivable;Support third-party payment for B2B service order portal to generate payment receipts;Support the generation of refund orders and receipt orders from sales return orders (refunds to the system).Support the generation of payment receipts for customer expense rebate cash offset type.Support for independent receipt services for the sales module, without relying on the finance module;Support the integration of payment receipt and refund receipt with the fund settlement platform to update the cash bank journal.Refined multidimensional data and analysisAccounts receivable transactions and payment transactions record rich business information and financial information;Verification, debt transfer, exchange gains and losses, bad debt handling support tracing the original transaction's business information and financial information;Support multi-dimensional account table queries and multi-dimensional accounting for accounting transactions.Open and Flexible Integration of Business and FinanceIntegration with business systems;Integration and application with industry products;Integration applications with third-party products;Achieve loose coupling between business and finance based on the financial middle platform, supporting open and flexible integration.Business matters should establish accounts receivable, and accounting should be done in real-time as the business occurs.Automated and Efficient Accounting ProcessingSupports automatic write-off processing such as associated write-offs and default plan write-offs, supports manual batch write-off calls, enabling timely automation of regular large-scale business operations, supplemented by manual write-offs, and supports flexible and complex write-off requirements;Support the transfer of accounts receivable counterparties, transfer of payment types, and transfer of accounting dimensions;Supports the provision for bad debts based on aging analysis method, and supports multi-dimensional accounting for provisions.Supports the calculation of realized exchange gains and losses, balance settlement calculation of exchange gains and losses, and monthly calculation of exchange gains and losses.Application ScenariosScenario 1: Business Matters Establishing Accounts Receivable TransactionsBusiness DescriptionSales delivery orders, sales invoices, red sales delivery orders, red sales invoices, internal transaction pending settlement orders from the supply chain cloud; retail daily reports and B2C sales daily reports from the marketing cloud; accounts receivable invoices and other business matters from accounts receivable management generate estimated receivables, confirm receivables, and other receivable transactions, with corresponding journal entries generated by accounting transactions.Business Processimage_3.pngScenario 2: Business Collection and Settlement ProcessBusiness DescriptionSales contracts, sales orders, sales return orders, B2B online payments, customer expense bills, project collection plans in the business system generate receivable management collection receipts/refund receipts, generate accounting transactions for collection transactions/refund transactions/settlement transactions, and generate corresponding journal entries from accounting transactions.Scenario 3: Accounts Receivable Write-offBusiness DescriptionThe write-off is based on establishing a connection between accounts receivable and payment records, as well as customer refund records, accurately reflecting the debtor-creditor relationship at various aging stages of the enterprise. The write-off in receivables management mainly includes receivable write-off plans, receivable write-offs, and receivable write-off inquiries.Business Processimage_4.pngScenario 4: Transfer of Credit RightsBusiness DescriptionThe transfer of claims refers to the transfer of claims between different entities. It supports the transfer operations for accounts receivable and collection transactions, and can generate transfer vouchers.Business Processimage_5.pngScenario Five: Bad Debt ManagementBusiness DescriptionBad debts refer to accounts receivable that cannot be collected and require special accounting procedures for handling. The method for provisioning bad debts supports the aging analysis method for accounts receivable.Support the provision for bad debts on an annual, semi-annual, quarterly, and monthly basis;Support accruals by customer, transaction type, customer type, expense item, and project dimension;Support for bad debt provision rules, bad debt provision ratios, initial settings for bad debts, and aging analysis for bad debt provisions.Business Processimage_6.pngScenario 6: Exchange Rate Gains and LossesBusiness DescriptionUsed for calculating exchange gains and losses for foreign currency receivables and collections. Supports monthly end calculation of exchange gains and losses, supports calculation of realized exchange gains and losses, and supports calculation when foreign currency balances are settled.Business ProcessBusiness Scenario 1: No distinction between realized and unrealized - Monthly calculation at month-endEnd-of-month exchange gain and loss calculation: Each receivable does not calculate exchange gain and loss when payment is received, but instead, exchange gain and loss are calculated uniformly for receivables and payment receipts at the end of the month. When calculating exchange gain and loss at the end of the month, it supports selecting the dimension for exchange gain and loss calculation based on either documents or customers.Business Scenario 2: No Distinction Between Realized and Unrealized - Balance Settlement CalculationCalculate exchange gains and losses when settling foreign currency balances: For each receivable transaction, payment transaction, and payment refund transaction, calculate the exchange gains and losses for that receivable business at the time of settlement.Business Scenario 3: Distinguishing Realized/Unrealized Exchange Gains and LossesCalculate realized exchange gains and losses: For accounts receivable and payments, when generating a write-off document, calculate the exchange gains and losses and record them in "Realized Exchange Gains and Losses." The portion of accounts receivable and payment balances that have not been fully written off at the end of the month will be uniformly recorded in "Unrealized Exchange Gains and Losses" and reversed at the beginning of the next month.Scenario Seven: Year-End ProcessingBusiness DescriptionMeet the requirements for the end-of-period closing and settlement business processing for enterprises.Business Processimage_7.pngInitial Preparationimage_8.pngEnterprise Modeling PlatformOrganizational StructureOrganizational UnitAdd an organization in the organizational unit module and set the accounting entity attributes.DepartmentMaintain the department records of the organizational unit, and accounts receivable automatic write-off can be done by department.SalespersonAdd new salesperson profiles and manage departments. Accounts receivable automatic write-off can be processed by salesperson.Permission ManagementUserSet the user information for using the system.RoleSet up the operator role for using the accounts receivable management system;System preset role: Accounts Receivable Accountant.Role PermissionsAssign functional permissions for application roles in the accounts receivable management system.AuthorizationAssign system usage permissions to users or roles;Permissions include: functional permissions and data permissions.Basic RecordsTransaction TypeThe system presets the "Accounts Receivable Invoice" transaction type for accounts receivable invoices; the system presets the "Sales Receipt" transaction type for payment receipts.Payment MethodSet specific methods for the company's collection and payment settlement.If the "business attribute" of the settlement method is "bank business," then the enterprise bank account for the receipt must be filled in.If the "business attribute" of the settlement method is "cash business," then the enterprise cash account for the receipt must be filled in.Customer ProfileNew customer profiles, accounts receivable write-off support for automatic write-off by customer dimension.If a customer is also a supplier, it is necessary to maintain the corresponding supplier information.Supplier ProfileAdd new supplier profiles, and accounts payable write-off supports custom write-offs based on customer dimensions.If the supplier is also a customer, it is necessary to maintain the corresponding customer information.Enterprise Bank Account FileSet up the bank account information used by the enterprise.The system will provide the ledger records and queries for each bank account based on the bank account information.Enterprise Cash Account FileSet up the account information for the enterprise to use "cash" for payment and settlement.Enterprises generally need to set up a cash account to record the cash journal by account.For enterprises with petty cash management, multiple cash accounts can be set up to record the income and expenditure of petty cash.Project ArchiveNew project files should support automatic write-off of accounts receivable based on project dimensions.Expense ItemsAdd new expense item files, and add other receivable matters to support reference to expense items.Payment TypeThe system has preset basic item type records, and users can customize new item types.Exchange Rate TypeThe system has preset exchange rate type records, which retrieve exchange rates based on the exchange rate type.Payment AgreementDefine the payment agreement for sales receivables based on customer needs, and the sales and receivables business will reference and execute it.Accounting Rules CenterAccounts receivable management generates general ledger vouchers from event entries through the ...
