Copyright©2025 Yonyou Group All Rights Reserved.Without the written permission of Yonyou Group, no part or whole of the content of this user manual may be copied, reproduced, translated, or reduced for any purpose. The content of this user manual may change without notice, please be aware.Please note: The content of this user manual does not represent any commitments made by Yonyou.Overall OverviewProduct OverviewComprehensive budget management is a modern enterprise management model that integrates systematization, strategic orientation, and human-centered approaches. Through the integration of business, finance, and information, it achieves effective implementation of strategies, continuous improvement of operations, and steady increase in value by clarifying and appropriately decentralizing authority and authorization, as well as employing strategy-driven performance evaluation methods. Enterprises conduct a series of management activities around the budget, including budget preparation, budget execution, budget analysis, and budget control. Its characteristics include: a focus on financial management as the core, a fundamental starting point of improving the overall economic efficiency of the enterprise, participation of all employees as a guarantee, and a quantitative description primarily in the form of value.BIP Planning, Budgeting and Forecasting includes the management of the entire process of budget system construction, budget preparation and approval, monthly or quarterly rolling forecast preparation, simulation and calculation of annual budget targets, budget adjustments, budget control, and budget analysis. It is closely integrated with the BIP business domain and information portal, providing effective tools and necessary means for the enterprise's pre-planning, in-process control, and post-analysis, fully reflecting the core role of budget management in financial management.App MapBasic SettingsBudget ModelingTask FlowWorkbenchApp ValueAn efficient budget management system should encompass the complete cycle of enterprise budget management, including: determining budget objectives, budget preparation, budget approval, budget execution, budget analysis, budget adjustment, and budget evaluation.The overall requirements for information systems in different stages of budget management vary, mainly reflected in several aspects:Provide a unified platform to support multi-industry groups in building a budget system integrated with the financial business system.Flexible integrated budget preparation tools and platforms ensure the quick and efficient completion of budget preparation.The budget management system is highly integrated with the business financial system, supporting effective monitoring of key enterprise operations and providing a comprehensive financial alert mechanism.Support budget execution information feedback and analysis.Support budget execution analysis and provide relevant data for budget evaluation.A system with forecasting and budgeting simulation capabilities.Application ScenarioScenario 1: Multi-System Organization DimensionBusiness DescriptionBudget Organization: Based on the organization's structure of the enterprise, generally includes: Investment Center, Profit Center, Cost Center, etc.In the budget management process, it is necessary to establish a budget organization, fill out the budget according to the budget entity organization, and also support the addition of virtual entities to carry the budget summary data.Support for Multi-Caliber Budget Organization System: The Budget Organization System will be summarized and managed according to the administrative hierarchy and business segments.Centralized Management: For example, the Human Resources Department prepares the human resources budget for each department of the company. Each department can only modify, view, and use their own relevant budget.Business ProcessSupport for Multi-Dimensional Budget Organization System: The Budget Organization System will be summarized and managed according to the administrative hierarchy and business segments. As shown in the figure below:Description:In the Dimension Management App, maintain the Budget Organization System and entity members;The main entity supports shared members, and the same organization can be shared under multiple parent items, participating in different scopes of aggregation.App Point ListDimension ManagementScenario 2: Multi-System Budget ReportingBusiness DescriptionThe group enterprise needs to set up multiple budget reporting systems based on different sectors. Different budget reporting systems are reflected in different organizations using different headcount templates.During the budget preparation process, forms are needed, including forms for headcount (data entry and viewing) and forms for approval.After the form design is completed, it will be distributed to the reporting entities for data entry and viewing.Business ProcessDimension Management: Create dimensions based on the reporting system.Application Model: Create application model based on reporting system;Form Management: Create forms based on the headcount reporting system. The forms are divided into headcount forms and query forms:The headcount form can be used when setting up the task; headcount and inquiry can be used in the approval task.The web end supports the design of multi-dimensional forms for budget reporting and viewing. The form's row and column dimensions support retrieving the specified properties of the corresponding dimension members.App Point ListDimension ManagementApp ModelForm ManagementInitial PreparationMaster Data PreparationDimensionDimensions are specific classifications used for multiple interpretations of indicators. A budget item can be interpreted according to multiple dimensions. For example, if sales revenue needs to be budgeted from the customer perspective and from the product line perspective, then customer and product line are the dimensions. When organizing the implementation plan, it is necessary to sort the budget using dimensions.Dimension Members and HierarchyMembers of the dimension. For example, Customer 1 and Customer 2 under the customer dimension are dimension members. The hierarchy of the dimension defines the structure and aggregation relationships between dimension members. These relationships are represented using expandable hierarchical charts. If the budget preparation process requires displaying the member structure according to the hierarchy, members need to be organized in accordance with the hierarchical structure.Calculation RuleCalculate business data through calculation rules (Python scripts), summarize processing. When organizing the implementation plan, it is necessary to clarify the data calculation logic of the business form cells, which can be set up in the following way.Validation RulesValidation rules are set to verify the rationality and legality of the reported data. These rules help improve data quality. After configuring the validation rules, they can be executed in the budget data center to assess the rationality and legality of the data. When submitting, the system will also automatically execute the validation rules to prompt or report errors for incorrect or unreasonable data.The content of the validation prompts can be customized according to customer needs, and the settings for the validation logic can be configured based on the content that the customer needs to validate.App ModelThe application model is a multidimensional data model created in the budget system for a specific application theme, containing the corresponding business data description (specifically composed of which accounts + dimensions). When sorting out the dimensions needed for the budget model, the following reference can be used:Degree of business association in the model: For example, when production is determined by sales, the budget content of sales and production can be placed in the same model according to the sales volume.The data volume in the model is not large: When the estimated annual data volume increment is not significant, it can be placed in the same model.The number of dimensions in the model does not exceed 20.Permission ConfigurationSet business parametersSet the business parameter for the dimension that requires permission to "Yes."Data Permission DistributionClassify the dimensions and forms based on the required permission distinctions, and outline the dimension member permissions and form permissions that need to be set, configuring them in the nodes.User access permissions for each resource can be set as follows:None: The user and role have no access permissions to this resource.Read: Users and roles can view the data corresponding to the dimension members but cannot modify this resource.All: Users and roles can view and modify the data corresponding to the dimension members; users and roles can view and modify the resource.Task Workflow ConfigurationSet business parametersSet the business parameter that requires enabling the task flow to "Yes."Set Task FlowSet different business processes according to different scenarios.A basic unified workflow template can be set up, under which multiple sub-workflows can be configured. The sub-workflows are isolated from each other and do not affect one another.Multiple workflow nodes can be set in the subprocess for workflow management according to the nodes.Multiple entities, forms, rules, and users/roles can be set in the node for business processing.Operation GuideWorkbenchOverall OverviewCustomers can prepare and view data in the workbench during the budget preparation process, understand the status of the budget preparation process, and take appropriate actions.Related ContentBudget Data CenterCan prepare a medium to long-term plan for 3-5 years;Can prepare annual budget;Can prepare monthly or quarterly rolling forecasts;Workflow Management based on business forms.Validate data and prompt;You can view summary data, previous year data, etc.Task Flow WorkbenchConduct workflow management based on task flow nodes.Support workflow status preview under the entire template;Support status viewing and management according to sub-workflows.Validate data and prompt;Support workflow status statistics based on the subject tree structure;Supports operations such as submission, approval, withdrawal, return, and viewing according to nodes.Business Rule CenterYou can centrally view the execution status of the calculation rules and stop the execution of the calculation rules.Budget Data InquiryCan view the medium to long-term plan for 3-5 years;View annual budget;Can view monthly or quarterly rolling forecasts;Workflow Management based on business forms.You can view summary data, previous year data, etc.Budget WorkbenchThe budget workbench is the main node for users to operate the budget workflow, where they can perform corresponding operations and also check the status.After the budget preparation and adjustments are completed, tasks can be submitted and approved on the workbench according to the headcount/approval forms.Tasks with completed approval can be published. After publication, the current version of the data can be backed up according to the task.Document ManagementDocuments related to budget sharing within the tenant.Task WorkbenchNon-Workflow TaskFunction DescriptionThe non-workflow task is a workbench for users to perform batch operations on budget forms, supporting batch calculation, validation, export, submission, withdrawal, approval, publishing, initiating adjustments, and viewing logs.Field DescriptionParameter Dimension: Main Body, Version, Year, etc. Display parameter dimension information on the form, r...
