image_1.pngCopyright©2024 Yonyou Group All Rights Reserved.Without the written permission of Yonyou Group, no part of this user manual may be copied, reproduced, translated, or reduced for any purpose. The content of this user manual may change without notice, please stay informed.Please note: The content of this user manual does not represent a commitment made by Yonyou Network.OverviewInventory management is the management of inventory inbound and outbound operations from a cost perspective. Inventory accounting services utilize data sources from business systems, such as purchase inbound orders, finished goods inbound orders, transfer inbound orders, other inbound orders, sales outbound orders, material outbound orders, transfer outbound orders, and other outbound orders, or newly added profit and loss accounting transactions in the inventory accounting system, to form inventory accounting transactions. This process completes cost accounting for inbound and outbound operations, financial processing of estimated purchases, automatic identification of internal transaction operations, adjustment of inventory costs, and timely and accurate accounting of the inbound cost, outbound cost, and remaining cost for each item.Inventory accounting through the system accurately allocates the costs of various types of inventory to each inventory object, providing reliable and timely financial data for comprehensive cost management and cost analysis for the enterprise. By comprehensively managing inventory, the goal is to minimize inventory levels and reduce the average capital occupancy of the enterprise while ensuring normal production and operation, thereby increasing the turnover speed of inventory and the overall asset turnover rate, ultimately improving the economic benefits of the enterprise.Application ValueAchieved integration with the business system, enabling seamless connection with inventory, procurement, and other systems, and reflecting financial results in real-time; realized smart finance, allowing for dynamic accounting, automatic provisional estimates, multi-source pricing, and real-time calculations.Basic SettingsSupport the automatic generation of inventory objects based on the relevant settings of materials, with material + characteristics + batch number as the calculation dimensions.Support multi-dimensional accounting of inventory costs based on accounting entity + cost domain + period + material + characteristics + batch number;Support the creation of cost domains within the accounting entity scope based on multiple dimensions such as accounting entity, inventory organization, warehouse, and inventory organization + warehouse.Supports multiple methods for maintaining the reference cost price database, including manual entry and Excel import, and allows for price matching based on business dates.Support standard cost accounting;Supports multi-currency and multi-ledger accounting;Support for outsourcing process scenarios.Initial Account SetupSupport retrieving inventory opening data from the inventory service based on dimensions such as accounting entity, ledger, inventory organization, and warehouse.Support pulling the initial issued goods from the inventory service, and support assigning costs to the initial issued goods through the pricing library.Support pulling estimated initial data from the inventory service, including outsourcing and procurement operations;The initial inventory supports audit checks. After the audit, the initial inventory, estimated initial inventory, and initial outgoing goods are not allowed to be added, deleted, or modified.Support initial account setup by accounting entity + ledger;The initial inventory account setup supports account setup checks, and the first accounting period can only be closed after the account has been established.Support standard cost accounting;Supports multi-currency and multi-ledger accounting.Material Movement AccountingThe storage and entry business matters under inventory management are saved and posted. Successful posting means that the inventory detail account is registered.Support the addition of profit and loss entry and exit accounting transaction adjustments to the inventory detail ledger in the inventory accounting service.Support obtaining initial inventory, estimated initial inventory, and initial data of goods issued from upstream business systems.Supports querying all accounting transactions and can link to source business items, originating business items, transaction entries, and general ledger vouchers;Support financial personnel in manually assigning costs to accounting transactions (except for finished goods receipt documents and receipts in paired documents);Supports the registration of inventory detail accounts for purchase inbound, purchase returns, and promotional purchase inbound transactions.Material invoice procurement settlement form generates procurement inventory adjustment accounting transaction registration inventory detail account.Material invoice procurement settlement form generates red and blue reversal accounting transactions to register inventory detailed accounts.Expense discount settlement generates profit and loss inventory adjustment accounting transaction registration for detailed inventory accounts.Support vendor consignment business, register inventory detail accounts according to the transfer of ownership business (purchase and storage), and conduct procurement settlement processing based on the consumption summary and the procurement settlement form generated from the purchase invoice.Supports the registration of inventory detail accounts for outsourced inbound, outsourced outbound, and gift outsourced inbound transactions.The material invoice outsourcing settlement form generates an adjustment accounting transaction for outsourced inventory entry to supplement the difference and records it in the inventory detail ledger.Material invoice outsourcing settlement form generates red and blue reversal accounting transaction entries in the inventory detail ledger.Expense invoice outsourcing settlement generates inventory adjustment accounting transaction registration detailed inventory ledger;Outsourcing Write-off Update Outsourcing Inventory Estimated Accounting Transaction CostsOutsourcing write-off adjustment updates the estimated accounting transaction costs for outsourced warehousing or generates inventory adjustment accounting transaction entries in the inventory subsidiary ledger.Support the registration of inventory detail accounts for outsourced material requisition, outsourced material return, and outsourced self-consumption business.Support the registration of inventory detail accounts for outsourced processing business, perform cost calculations, and conduct inquiries on outsourced warehousing costs.Support the registration of inventory detail accounts for outgoing goods, detail accounts for outgoing goods, as well as cost accounting and report inquiries;Support the registration of inventory detail accounts for the main product inbound, by-product inbound, joint product inbound, main product outbound, by-product outbound, and joint product outbound.Support the registration of inventory detail accounts for production material requisition, production material return, and production self-consumption business, and perform cost accounting.Support the registration of inventory detail accounts and cost accounting for the following business operations: form conversion inbound, form conversion outbound, assembly inbound, assembly outbound, disassembly inbound, and disassembly outbound.Support the registration of inventory detail accounts for transfer-in, transfer-out, allocation-in, and allocation-out business.Support the registration of inventory detail accounts for other inbound business.Support the registration of inventory detail accounts for other outbound business.Support the registration of inventory detail accounts and outgoing goods detail accounts for internal transaction pending settlement lists;Support issuing sales invoices and registering detailed accounts of dispatched goods.Support internal transaction settlement to generate inventory adjustment orders for internal allocation cost adjustments and register inventory detail accounts.Support internal transaction settlement to generate red and blue reversal documents for internal allocation inventory cost reversal and register inventory detailed accounts.Support internal transaction settlement for internal allocation of outbound goods, generating sales cost transfer orders and registering detailed accounts of outbound goods.Support standard cost accounting;Supports multi-currency and multi-ledger accounting;Supports internal transaction fee settlement.Procurement Settlement ProcessingSupport two provisional processing methods: return to the order and make up the difference, for the settlement of provisional estimates in procurement and outsourcing inbound businesses.In the single reversal mode, a reversal order is still generated even if the estimated and settled differences are zero.Support for invoice settlement of materials and processing of expense discount settlements.Internal Settlement ProcessingSupport automatic identification of internal transaction business;Support two provisional processing methods for internal transaction inventory: reversal of single orders and adjustment of single orders.The internal settlement business supports the registration of detailed accounts for dispatched goods.Financial ProcessingSupport multi-source pricing for cost assignment in inbound and outbound accounting transactions.Support the occurrence quantity of outbound accounting transactions for non-designated costs in the current period as the basis for allocation to handle abnormal ending balances, generating corresponding outbound adjustment accounting transactions for the relevant dimensions.Support batch pricing for production inventory accounting transactions when not used in conjunction with product costs.Support reconciliation between general ledger and inventory in the general ledger service;Support batch generation of item entries, which can be selected in the inventory accounting transaction management node by choosing accounting transaction lines or by selecting to batch generate item entries by accounting entity.Inventory ClosingSupport closing accounts by accounting entity + ledger + accounting period;Supports the "Data Processing Method After Closing" parameter. If the parameter value is set to "Not Allow Posting," then upstream business systems are not allowed to add, modify, delete, or abandon approval of documents during the closing period. If the parameter value is "Count as Minimum Unclosed Period," then upstream business systems are allowed to add documents, but not to modify, delete, or abandon approval of documents during the closing period.Support closing checks for business matters that have not generated accounting transactions (financial unreceived business matter checks, accounting transaction generation failure checks);Support standard cost accounting;Supports multi-currency and multi-ledger accounting.Cost CalculationSupport full cost calculation of all materials within the scope of the accounting entity.Supports three valuation methods: First-In-First-Out (FIFO), Moving Average, and Monthly Average for daily real-time and month-end inventory cost accounting.First-in, first-out (FIFO) and moving average daily real-time calculation support negative inventory quantities;At the end of the period, the cost calculation using FIFO, moving average, and monthly average does not allow for negative ending inventory quantities.The first-in, first-out (FIFO) and moving average pricing methods support real-time calculations and month-end calculations, while ...
