Accounting-General Reimb.Doc Settings Scenario

1 Business Scenario

The general reimbursement voucher template is an accounting description corresponding to the general reimbursement doc and business processing process, and is the basis and starting point for generating vouchers for the general reimbursement doc and business processing. The voucher template completes the description of the document entry structure by specifying the correspondence between the generic claim line items and the voucher fields. The process of defining a voucher template is to clarify the data source of each item of the voucher, such as ledger accounts, abstracts, amounts, auxiliary accounting items, etc.

2 Business Process

2.1 Business Process Chart

2.2 Business Process Description

1. Accounting settings: set whether personal loan slips generate vouchers;

2. Matching rule element settings: define the influencing factors referenced in the accounting settings and classification definition of individual loan slips;

3. Matching rule element association: associate influencing factors with the field attributes of individual loan sheets;

4. Account cross-reference: corresponding to different accounting voucher accounts for different field values or information on personal loan slips;

5. GL voucher template: the basis and starting point for generating vouchers for personal loan slips and business processing.

3 System Operation

3.1 Post Settings

Path: Finance Cloud->Accounting->Auto Accounting Instructions->Post Settings

The post setting is whether to generate when configuring each business item and transaction type to generate a general ledger voucher, and the default value of the system is to generate a voucher, once it is modified to not generate, it will affect the data products that occur in the future.

Post settings: select Reimbursement Service –General Reimb.Doc on the left transaction type, and check whether the voucher generate settings are correct.

3.2 Matching Rule Element Settings

Path: Finance Cloud->Accounting->Auto Accounting Instructions->Matching Rule Element Settings

Influencing factors are required in setting up account cross-reference for conditional constraints, support self-definition and extension, and support custom profiles as influencing factors.

The system presets some influencing factors, and new operations can be performed if the use is not satisfied.

Generally, we set influencing factors in General Reimb.Doc according to fields such as expense items, department, and there is no need to add new influencing factors.

Button description:

New influencing factors: Add a new influencing factor file definition, which is used for enterprise account-level reference after saving.

Delete Influencing Factors: Defined influencing factors are allowed to be deleted once referenced by the account in Do not allow deletion.

Edit influencing factors: Allows editing the corresponding basic file type, once it is referenced by the account cross-reference, it is not allowed to be modified.

3.3Matching Rule Element Association

Path: Finance Cloud->Accounting->Auto Accounting Instructions->Matching Rule Element Association

Only after selecting a specific event type or transaction type can you view and associate influencing factors.

In the specific item type or transaction type, the mapping relationship between the influencing factor and the document item is unique, and a one-to-many relationship is not allowed.

After selecting General Reimb.Doc for the transaction type on the left, click Add New to associate the influencing factors with the document field.

Button description:

Edit influencer association: Allows you to edit the association between influencer and document fields.

Delete the influencing factor association: After the association relationship between the influencing factor and the document field, it will affect the account comparison table to match the influencing factor,